Background

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.”
UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia.  We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders.  We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia.  Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
 

Background
Indonesia is the third largest emitter of CO2 and the world’s largest emitter from agriculture, forestry and other land use. In response to this situation, on 26 May 2010 the Governments of Indonesia and the Kingdom of Norway signed a Letter of Intent to establish a REDD+ (Reducing Emissions from Deforestation and Forest Degradation) Partnership to tackle greenhouse gas emissions from deforestation and forest and peat-land degradation in Indonesia. REDD+ is a global mechanism which provides an opportunity for developing countries like Indonesia to move towards a sustainable green economy through the implementation of REDD+ activities and, for industrial countries like Norway, to support a reduction in global deforestation by contributing funds for these activities. For Indonesia, REDD+ also offers a way to achieve the Indonesian government’s voluntary commitment to the world to reduce emissions as much as 26 per cent under a business-as-usual scenario or up to 41 per cent with international support by 2020. This commitment internationally announced by the then President Yudhoyono at the G20 Summit in Pittsburgh on September 2009.

Under the President Yudhoyono’s administrations, climate change issues (including REDD+) have been addressed by several institutions,  namely Ministry of Environment, Ministry of Forestry, National Council on Climate Change and BP-REDD+ Agency, and Bappenas.
 
The changes in government after presidential election in 2014, has resulted changes in management approach. In January 2014, President Joko Widodo has agreed for the proposal to merge the Ministry of Environment and Ministry of Forestry. The President has decided that for the sake of better coordination, effective management and efficiency, climate change issues need to be addressed and managed under single institution. President then issued a decree. 16/2015 to establish a Ministry of Environment and Forestry – as a result of the merger of 4 national institutions (Ministry of Environment, Ministry of Forestry, National Council on Climate Change and BP-REDD+).

Included in this decree was the establishment of new Directorate General of Climate Change who is mandated to manage the climate change agenda (including REDD+).

Under the overall guidance and supervision of Operations Manager, the Finance Officer ensures effective and transparent utilization of financial resources and integrity of financial services. The Finance Officer promotes a client-oriented approach consistent with the prevailing rules and regulations. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Officer ensures superior and swift delivery of financial services of the Support to the Indonesia REDD+ Task Force Project and promotes a collaborative, client-oriented approach consistent with the prevailing rules and regulations.

The Finance Officer works in close collaboration with the project teams, Programme, Operations, of UNDP office and Government officials, mainly the REDD+ Task Force, ensuring successful performance in Finance.

Duties and Responsibilities

Functions / Key Results Expected
Summary of key functions:

1. Ensure implementation of operational strategies
2. Ensure management of project budgets
3. Ensure proper control of project accounts
4. Ensure proper cash management
5. Ensure facilitation of knowledge building and knowledge sharing

1.    Ensure implementation of operational strategies and adapts processes and procedures focusing on achievement of the following results:

• Full compliance with the prevailing rules, regulations, and policies of financial activities (including UNDP’s fast track procedures), financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
• Project Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance under the supervision of the Operations Manager
• Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects, monitoring of financial exception reports for unusual activities, transactions.
• Analysis and elaboration of proposals on cost-saving and reduction strategies (Organize information on performance of accounting systems, monitor performance of accounting functions and provide oversight on delivery of accounting services.

2.  Ensure the management of projects budgets focusing on achievement of the following results:

• Elaboration of proposals for planning of financial resources of the project, preparation of reports containing analysis of the financial situation.
• Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
• Proper planning, expenditures tracking, reporting and audit of financial resources in accordance with prevailing rules and regulations
• Establishment of the projects’ budgets preparation/modification monitoring system, control of budgetary status versus work plan and budgets delivery levels.
• Implementation of the control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus approved work plans,

3. Ensure proper control of accounts, focusing on achievement of the following results:

• Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded; travel claims and other entitlements are duly processed.
• Control of accounts closure.
• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to CO requests to resolve financial data issues.
• Control of the Accounts Receivables for project and follow up with partners on contributions, maintenance of the General Ledger.
• Performing function of approving manager level 1 in Atlas for financial transactions approvals (vouchers, Purchase Orders).

4. Ensure proper cash management, focusing on achievement of the following results:

• Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Timely preparation of monthly cash flow forecast for use by the supervisor.

5. Ensure facilitation of knowledge building and sharing in the project, focusing on achievement of the following results:

• Organization and conduct of training for the operations/ projects staff on Finance.
• Synthesis of lessons learned and best practices in Finance.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall project efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance credibility in use of financial resources.

Competencies

Competencies and Critical Success Factors

Functional Competencies:       

Building Partnerships

Level 1.2:  Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

Level 1.2: Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
• Possesses  knowledge of organizational policies and procedures and applies them consistently in work tasks
• Analyzes the requirements and synthesizes proposals
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development

Level 1.2: Basic research and analysis

• Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

Design and Implementation of Management Systems

Level 1.2: Research and analysis and making recommendations on management systems

• Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design

Client Orientation

Level 1.2: Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Anticipates client needs and addresses them promptly

Promoting Accountability and Results-Based Management
Level 1.2: Basic monitoring

• Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

Recruitment Qualifications
Education:

• University Degree in Business or Finance, Accounting, Business Administration, Public Administration, Economics or related field would be desirable, but it is not a requirement

Experience:

• Minimum 6 years for Bachelors or 2 years for Master’s degree of relevant experience at the national or international level in providing financial management services and/or managing staff and operational systems.
• Experience in a highly complex and dynamic environment extremely preferred. 
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION .  Click here to download the form : http://bit.ly/P11system

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements