Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

Under the supervision of the Human Resources Advisor, substantively support the implementation of Recruitment, Benefits and Entitlements, and Contract Management for the designated  region(s), including contract management, benefits and entitlement administration and other staff issues.

Duties and Responsibilities

Support the a implementation of existing and new human resources (HR) policies, guidelines, procedures and standard operating procedures (SOPs) at the regional and country level:

  • Provide advice to managers and staff when necessary;
  • Support the Regional Office (RO) / Country Offices (CO) in implementing policies, guidelines and procedures in relation to HR operations (contract management, recruitment and selection, benefits and entitlements);
  • Provide technical inputs into HR policies, guidelines, procedures and SOPs, when necessary.

Coordinate the contract management, benefits and entitlements and other staffing issues for staff and non-staff personnel within assigned portfolio:

  • Oversee the administration of contractual, benefits and entitlements and other related HR administrative matter;
  • Guide and make staff aware of their rights and obligations with regard to their entitlements and the processing of their entitlements;
  • Provide relevant HR data to HR Headquarters, Regional Director and Country Representative on contractual actions;
  • Maintain smooth and effective coordination with outsourcing service providers on the overall administration of benefits and entitlement management of staff;
  • Monitor local payroll, when necessary.

Facilitate the Recruitment and Selection processes for RO and CO based international and local support staff and external contractors:

  • Facilitate timely transparent and competitive recruitment and selection processes for international professional positions in regional and country offices, including proper job classification, vacancy announcement, screening of candidates and appropriate use of different contract modalities with UN Women policies and standards;
  • Monitor and provide guidance as necessary on recruitment  of  locally-recruited positions in close coordination with regional and country offices;
  • Coordinate the entire recruitment process for Regional Office posts;
  • Act as Secretary to the Regional Compliance Review Board to ensure compliance of recruitment at General Service and Professional level, when necessary;
  • Provide current and prospective non-staff personnel,  with timely guidance on recruitment and contracting policies, general conditions of service and business orientation.

Coordinate closely with other HR teams and other stakeholders:

In close coordination with the Workplace relations and learning team at Headquarters:

  • Promote and implement UN Women workplace relations policies and initiatives in the region, including work/life balance promotion and stress management activities.

In close cooperation with the talent and performance management team at Headquarters:

  • Facilitate the annual performance management process;
  • Implement learning and development activities.

Coordinate communication and outreach activities:

  • Promote transparent communication with  ROs and COs on all matters pertaining to staff;
  • Contribute to HR’s outreach platforms, including intranet, internet and HR Bulletin.

Reporting:

  • Share data on HR issues at Regional Office with HR headquarters.

Perform any other duties as assigned by supervisor.

Key Performance Indicators:

Timely implementation of HR administrative and substantive technical support, in close coordination with other HR Business Partners and other HR teams.

Competencies

Core values / Guiding principles:

Integrity:

  • Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity: 

  • Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff;
  • Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

  • Demonstrating / Safeguarding Ethics and Integrity.

Organizational Awareness:

  • Demonstrate corporate knowledge and sound judgment.

Developing and Empowering People / Coaching and Mentoring:

  • Self-development, initiative-taking.

Working in Teams:

  • Acting as a team player and facilitating team work.

Communicating Information and Ideas:

  • Facilitating and encouraging open communication in the team, communicating effectively.

Self-management and Emotional intelligence:

  • Creating synergies through self-control.

Conflict Management / Negotiating and Resolving Disagreements:

  • Managing conflict.

Knowledge Sharing / Continuous Learning:

  • Learning and sharing knowledge and encourage the learning of other.

Appropriate and Transparent Decision Making:

  • Informed and transparent decision making.

Functional Competencies:

  • Strong general  knowledge and expertise Human Resource Management, with a focus on Recruitment and Selection and Administration;
  • Strong diplomatic skills;
  • Strong interpersonal skills;
  • Strong  written and spoken communication skills;
  • Ability to write and present ideas and  concepts;
  • Good understanding of UN Staff Regulations and Rules and human resources policies and procedures.

Required Skills and Experience

Education:

  • Master’s degree or equivalent in Human Resources, Business Administration, Psychology, Organisational Development, Public Administration or other relevant social sciences.

Experience:

  • Minimum of 5 years of progressively responsible experience in human resource management or related area, with a focus on recruitment and selection and/or benefits administration.

Languages:

  • Fluency in English and Spanish or Arabic;
  • Knowledge of one of the other UN official working language is an asset (e.g. French or Spanish).

Application:

  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
  • Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document . Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.