UNDP Jobs - 60477- Project Coordinator - GRIF Amerindian Land Titling

Project Coordinator - GRIF Amerindian Land Titling Project - (Open Only to Nationals of Guyana)

Location :

Georgetown, GUYANA

Type of Contract :

Service Contract

Starting Date :

02-Nov-2015

Application Deadline :

13-Oct-15 (Midnight New York, USA)

Post Level :

SC-8

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

Two years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Deputy Resident Representative and the Programme Specialist – Environment, Extractive Industry and Energy, and direct supervision of the Programme Analyst –Guyana REDD+ Investment Fund (GRIF), the Project Coordinator – GRIF Amerindian Land Titling (ALT) project ensures effective day to day management of the GRIF ALT project in keeping with the project activities and consistent with UNDP rules and regulations.
The GRIF ALT Project Coordinator works in close collaboration with the operations, programme and projects’ staff in the UNDP and Ministry of Indigenous People’s Affairs as required for resolving complex management-related issues and exchange of information.
As a Partner Entity to the GRIF, the UNDP provides coordinated support services through the GRIF Implementing Partners, especially the Programme Management Unit of the Ministry of Indigenous People’s Affairs (MoIPA), and ensures that its social, environmental and fiduciary safeguards and standards are applied to GRIF projects.

Duties and Responsibilities

Summary of Key Functions:

Implements the project activities (and associated budget) specified in the project document;
Supervises staff to ensure that the achievement of project activities is on schedule and within budget;
Coordinates with UNDP on project activities in order to ensure application of safeguards and standards, FPIC and alternative dispute resolution mechanisms are applied;
Maintains records of achievement of activities and prepares reports for submission to UNDP and the MoIPA.

Implements the project activities (and associated budget) specified in the project document focusing on achievement of the following results:

Effective communication with the MoIPA - Permanent Secretary and/or the Minister - on matters and/or constraints that need to be addressed urgently especially those that may negatively impact the effective implementation of the project;
Coordination with all relevant stakeholders regarding the effective implementation of the activities set out in the Annual Work Plan (AWP);
Spearheading of all investigation processes involved in all applications for titling of communities and village extensions in accordance with the provisions of the Amerindian Act 2006;
In coordination with the Guyana Lands & Survey Commission, Guyana Forestry Commission, Guyana Geology and Mines Commission and any other relevant Government Agency or Department, ensures the titling and demarcation of Amerindian lands in accordance with the objectives of the project;
Preparation and delivery of presentations during Project Board meetings or any public engagements where the status of the project needs to be disseminated.

Supervises staff to ensure that the achievement of project activities is on schedule and within budget, focusing on the achievement of the following results:

Preparation and submission of a procurement plan for approval by the MOIPA and UNDP for financial commitment. The Project Coordinator will manage all materials and equipment that the ALT Project Management Unit needs for its functions;
Preparation of specific budgets for site visits, trainings, etc.; and ensures that these are accessible in the most expedient manner;
Assurance that all project costs are included, estimated and managed against an approved budget;
Coordination of the inputs from the Surveyor and Project Associate to ensure that the delivery of support to the project is on schedule and within budget;
All logistics are in place for the effective implementation of the project in coordination with the MoIPA Projects Department;
All members of the investigating team are duly informed of the dates, time, and venue of scheduled consultations with villagers of eligible communities;
All goods and services required for the project are obtained fairly and expeditiously under an agreed contract following required standards.

Coordinates with UNDP on project activities in order to ensure application of safeguards and standards, FPIC and alternative dispute resolution mechanisms are applied focusing on achievement of the following results:

Coordination with the UNDP to map the various intervention points and carries out an analysis of the regulatory and administrative mechanisms in the Titling process;
Collaboration with the UNDP to formulate and organize workshops on alternative dispute resolution;
Provision of support to the preparation of the ALT communication strategy, and its implementation.

Maintains records of achievement of activities and prepares reports for submission to UNDP and the MoIPA focusing on achievement of the following results:

Preparation of Quarterly Reports/Annual Reports for submission to the UNDP and Project Board and for the information of all stakeholders;
Preparation of Financial Reports with corresponding analysis of project expenditures in compliance with the standards set upon by UNDP;
Coordination of all quality assurance and M & E activities with MoIPA and UNDP;
Definition of indicators as necessary, and ensures that relevant data are gathered, recorded and analyzed accordingly;
Identification, and analysis of risks and recommendations on any adverse factors that hinder the project from achieving its objectives on time and within budget;
Oversees the unit’s information system regarding land titling and demarcation. He/she must be able to interpret data on the GIS and make these available to decision makers.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda
Preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

Results-Based Programme Development and Management
Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best practices into project work;
Researches linkages across programme activities to identify critical points of integration;
Monitors specific stages of projects/programme implementation;
Analyzes country situation to identify opportunities for project development;
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.

Building Strategic Partnerships
Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches
Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization
Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors;
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors.

Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences;
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate.

Client Orientation
Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Anticipates client needs and addresses them promptly.

Required Skills and Experience

Education:

Bachelor’s Degree in any of the following disciplines: Management, Surveying, Development Studies, Rural Planning/Environmental Science/Geography, or a related field from an accredited university;
A Master’s Degree would be an asset.

Experience:

At least 5 years of experience in project management;
Of which at least 3 years of experience as a sworn land surveyor;
Experience working in government or international development organisations;
Experience working directly with indigenous communities especially in the field of governance, culture, and indigenous peoples’ rights;
Substantial experience working with multi-lateral agencies;
Proficiency in Microsoft Office Suite-Word, Excel, Powerpoint;
Work experience in drafting related technical reports.

Language:

Fluency in English language;
Proficiency in one Amerindian language is desirable.