Background

The African, Caribbean, Pacific (ACP) Group of States, the European Union and the United Nations Development Programme (UNDP) have initiated a 3-year, €13.1 million capacity building program to support the low-value minerals and materials (LVMM) sector in the Africa, Caribbean and Pacific Group of States. The sector includes the mining of construction materials (e.g. gravel, sand, clay and limestone), dimension stones (e.g. marble and granite), industrial minerals (e.g. gypsum, potash, salt, bauxite, graphite) and semi-precious stones.

The initiative “Capacity development of mineral institutions and of small-scale private sector operating in low-value minerals in African, Caribbean and Pacific (ACP) countries” aims to help the sector contribute toward the ACP Framework of Action on the Development of Mineral Resources Sector, endorsed by the ACP Committee of Ambassadors in 2011, as well the ambitious United Nations Sustainable Development Goals. The initiative also aims at supporting the development of a competitive local private sector in ACP countries, in line with the EU communication "Increasing the impact of EU Development Policy: an Agenda for Change". This intra-ACP program was initiated by the ACP Secretariat, financed by the European Commission and UNDP, and will be implemented by UNDP at the request of ACP Group of States.

The main focus of the program will be on building the capacity of key stakeholders in the sector, including public stakeholders such as regulatory agencies and local governments; private stakeholders such as small-scale mining enterprises, associations, and business development centers; and social stakeholders such as civil society organizations and community groups.

Training and support will be provided in the following thematic areas of importance to the sector: 1) mine and quarry management; 2) environment, health and safety; 3) entrepreneurship skills; 4) market analysis and investment promotion; 5) geo-data and maps design; 6) community relations and addressing grievances.

The project will partner with a range of institutions specialized in mining and low-value minerals to develop tailored knowledge products and deliver training in these focus areas.

Website development:

The project seeks to develop a website tailored to its specific knowledge management needs targeting: a) four key stakeholders in the sector, including public stakeholders such as regulatory agencies and local governments; private stakeholders such as small-scale mining enterprises, associations, and business development centers; and social stakeholders such as civil society organizations and community groups; and b) other key players in the sector including key regional institutions in the ACP, multi-lateral and bi-lateral institutions, development partners, research institutions, academia, international and national NGOs, civil society actors, the financial services sector, private equity firms and other UN agencies. 

Duties and Responsibilities

The initiative “Capacity development of mineral institutions and of small-scale private sector operating in low-value minerals in African, Caribbean and Pacific (ACP) countries” requires a new website, which is expected to have an additional back-office functionality linked to a knowledge management portal.

• In this regard, the Systems Analyst will be responsible for reviewing and analyzing the project’s specific needs to inform the configuration of the website;
• The incumbent will consult with the project team and the Bureau for Policy and Program Support (BPPS) to identify the technical requirements for the website and thereafter draft specific Terms of Reference for the website development; 
• The Systems Analyst will also be responsible for writing documentation to describe the exact tasks – as annexed to the ToRs – that need to be undertaken to develop, launch and manage the website. This will also involve an additional training component for project staff on main functionalities and content to be managed by the project staff;
• The incumbent will provide technical support in the evaluation of the technical components of the web developer candidatures.

Key deliverables:

• Output 1: Draft an inception report on the structure and design of the website;
• Output 2: Develop Terms of Reference (ToRs) for a web developer;
• Output 3: Conduct a training needs assessment for project team on website functionalities.

Key outputs:

The consultant will be expected to:

• Provide an inception report detailing an in-depth review and analysis of the project’s specific needs to inform the technical requirements and configuration of the website;
• Develop Terms of Reference for a Website Developer to design the website according to the specifications identified;
• Provide a training needs assessment and recommendations for project team on main functionalities and content to be managed by the team.

Competencies

Core  Competencies:

• Demonstrate corporate knowledge and sound judgment;
• Demonstrate and safeguard ethics and highest standards of integrity, discretion and loyalty.
• Act as a team player while also taking individual initiative to complete outlined tasks;
• Sharing knowledge - across the project in particular and the organization in general -through supporting the building of a culture of knowledge sharing and learning;
• Building project staff competence through creating an environment of creativity and innovation.

Functional Competencies:

• Knowledge of database management systems;
• Commitment to excellence in producing quality work;
• Demonstrates knowledge of programming web application using Drupal, PHP, JavaScript, CSS, HTML5, JQuery, and MySQL;
• Skilled in graphic and web design software;
• Demonstrates ability to identify problems and proposes solutions;
• Demonstrates professional competence and expert knowledge of the pertinent substantive areas of work; and
• Excellent communication   and interpersonal skills, ability to create and nurture networks and partnerships.

Required Skills and Experience

Education:

• Bachelors’ degree (or higher) in Computer Science, Information Systems, Information Management or related discipline.

Experience:

• At least 5 years' experience in web/ software development and technical support at the national or international levels required. Specific UN work experience would be an asset;
• Have a proven record of Drupal and PHP development of at least 4 years;
• Proven experience in MySQL administration;
• Experience and advanced knowledge in web design using: HTML, XHTML, CSS, XML, XSLT, Flash, Java and ability to setup and interact with web services (both SOAP/XML and JSON);
• Experience and advanced knowledge in open source CMS (Content Management System) installation and management, especially Drupal framework and ability to programme interaction with JavaScript and/or a library such as jQuery, YUI or Prototype;
• Experience in managing LAMP based web server (configuration, security, patching);
• Knowledge of web design, graphic design, online video  publishing and animation software would be an asset;
• Experience in developing social networking and knowledge management functionalities.

Language:

• Fluency in English;
• Knowledge of French and Spanish an asset.

Application Submission Process:

The application submission is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:

Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):

• Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc);
• Proposed Approach/Methodology with assignment work plan (3 pages maximum);

Step 2: Submission of Financial Proposal

Applicants are instructed to submit their financial proposals in US Dollars for this consultancy to bpps.procurement@undp.org using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal for Website Development Services Consultant latest by October 25, 2015. Proposals to be received after the deadline will be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive” implies that all costs (professional fees, travel related expenses, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal.  The payment will be paid as a lump sum.

Application Evaluation Process:

Individual consultants will be evaluated based on the cumulative analysis methodology (weighted scoring method), where the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of technical and financial criteria specific to the solicitation.

Technical Criteria weight: [70%]

Financial Criteria weight:  [30%]

Only Individual Consultants obtaining a minimum of 49 points (70%) on the Technical evaluation would be considered for the Financial Evaluation.

Technical Criteria - 70% of total evaluation – max. 100 points:

• Have a proven record of Drupal and PHP development of at least 4 years - 20;
• Proven experience in MySQL administration - 20;
• Experience in developing social networking and knowledge management functionalities – 15;
• Experience in managing LAMP based web server (configuration, security, patching) – 15;
• Experience and advanced knowledge in open source CMS (Content Management System) installation and management, especially Drupal framework and ability to programme interaction with JavaScript and/or a library such as jQuery, YUI or Prototype – 15;
• Fluency in English and understanding of the challenges of producing a multilingual website that includes French and Spanish – 15.

Financial Criteria - 30% of total evaluation - maximum 30 points

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

UNDP is applying fair and transparent selection process that would take into account both the technical qualification of Individual Consultants as well as their price proposals. The contract will be awarded to the candidate obtaining the highest combined technical and financial scores. Please go the following link for the General Conditions of Individual Contracts: http://www.undp.org/procurement/operate.shtml#_Conditions_of_Contract

UNDP retains the right to contact references directly.

Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner.

Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org.

Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.