UNDP Jobs - 61547- Procurement Analyst

Procurement Analyst

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

TA International

Starting Date :

21-Nov-2015

Application Deadline :

13-Nov-15 (Midnight New York, USA)

Post Level :

P-2

Duration of Initial Contract :

364 days

Languages Required :

English

Expected Duration of Assignment :

364 days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Procurement Services Unit (PSU) within the Bureau for Management Services (BMS) is responsible for managing the procurement function in UNDP. The Central Procurement Unit (CPU) established under Procurement Services Unit provides services for HQ Business Units.

Under the overall guidance and supervision of the Chief of CPU, the Procurement Analyst is responsible for the management of BMS related procurement portfolio and effective delivery of required services assuring the best value for money. He/she acts as a ‘one-stop shop’ for all procurement requirements of BMS. He/she manages various procurement projects and provides solutions to a wide spectrum of complex issues related to procurement. He/she promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the other members of the CPU team, colleagues in PSU and BMS, and other external stakeholders on related functional matters. He/she is expected to be able to manage projects with a notorious level of autonomy, ensuring quality in the process and outcomes.

The key results have an impact on the overall Unit’s efficiency in procurement management and success in establishment and implementation of operational strategies. Strategic approach to procurement, establishment and implementation of the monitoring and control system, timely and appropriate delivery of services, introduction of e-procurement ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Duties and Responsibilities

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit, harmonization of the workflows in the office.
Elaboration and implementation of cost saving and reduction strategies.
Conceptualization, elaboration and implementation of contract strategy in the Unit including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
Conceptualization, elaboration and implementation of strategic procurement in the Unit including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
Establishment of Long-Term Agreements for complex goods and services
Participate in periodic meetings of the office and of the Unit in order to provide prompt and timely advice in the planning of resources and activities.

Ensures efficient management of procurement processes for the clients focusing on achievement of the following results:

Timely and proper preparation of procurement plans for the office and projects, establishment of the deadlines and monitoring of their implementation.
Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
Management of procurement contracts and Atlas related processes.
Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
Establishment and implementation of harmonized procurement services and elaboration of proposals on common services, introduction and management of joint procurement for the UN Agencies in line with the UN reform.
Support in the different activities that are assigned by the PSO Director or the Chief of the Central Procurement Unit that relate to the procurement unit.

Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Management of the e-procurement system.

Ensures facilitation of knowledge building and knowledge sharing in the Unit focusing on achievement of the following results:

Organization of training for the operations/ projects staff on Procurement.
Organization of trainings for the clients on Procurement as required.
Synthesis of lessons learned and best practices in Procurement.
Sound contributions to knowledge networks and communities of practice.

Competencies

Core:

Innovation

Ability to make new and useful ideas work.?

Leadership

Ability to persuade others to follow.

People Management

Ability to improve performance and satisfaction.

Communication

Ability to listen, adapt, persuade and transform

Delivery

Ability to get things done.

Technical/Functional:

Primary:

Procurement

The ability to acquire goods, services or works from an outside external source.

Sourcing

Ability to find, evaluate and engage suppliers of goods and services.

Strategic Sourcing

Knowledge of strategic sourcing concepts, principles and methods, and ability to apply to strategic and/or practical situations. ?

Supplier Management

Knowledge of supplier management concepts, principles and methods, and ability to apply to strategic and/or practical situations

Logistics

Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations.

Contract Management

Knowledge of contract management concepts, principles and methods, and ability to apply to strategic and/or practical situation

Secondary:

Knowledge Management and Learning

Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Ability to introduce strategic procurement approach to procurement planning and implementation including sourcing and contract management.

Management and Leadership

Focuses on impact and result for the client and responds positively to feedback.

Behavioral

Demonstrates strong interpersonal, team-based and presentational skills in a multicultural, multidisciplinary and multi-sectoral environment.

Required Skills and Experience

Education:

Masters degree with relevant experience in Business Management, Public Administration, Finance, Economics or related field.
UNDP Procurement Certification programme or equivalent procurement certification is an asset.

Experience:

2 years of relevant experience at the national or international level in procurement management required.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems required.
Field experience in country offices desirable.

Language Requirements:

English language fluency and effective writing skills required.