Jobs - 61763- Office Assistant-Receptionist for UNFPA (Open to S

Office Assistant-Receptionist for UNFPA (Open to South Sudanese Nationals Only)

Location :

Juba, SOUTH SUDAN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

30-Nov-15 (Midnight New York, USA)

Post Level :

GS-3

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Population Fund (UNFPA), South Sudan Country Office, Juba, South Sudan, seeks to recruit a suitably qualified and experienced candidate to fill the position of Office Assistant-Receptionist.

Under the guidance and supervision of the Operations Manager, the Office Assistant/Receptionist operates telephone communication, and general reception and information services ensuring high quality and accuracy of work. The Office Assistant/Receptionist also provides logistics support in the administration of the office and promotes a client, quality and results-oriented approach.

The Office Assistant/Receptionist works in close collaboration with the Management Support, Programme and Operations Teams and other UN agencies’ staff to ensure consistent service delivery.

Duties and Responsibilities

Summary Key Functions:

Welcome and answer inquiries from visitors;
Assistance to visitors by providing directions and accurate information related to UNFPA;
Operation and management of the telephone switchboard in accordance with appropriate protocol;
Management and planning of the front desk coverage;
Dispatch, and log outgoing/incoming mails and packages to/from relevant partners;
Custodian for management of office stationery supplies, including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;
Monitoring and maintenance of staff leave and leave records both in Atlas and out of Atlas;
Make photocopies, as required;
Serve as an assistant for the Operations unit;
Assists and ensures proper filing of Operations Documents;
Assist with the arrangements for hospitality services during meetings and workshops;
General clerical assistance;
Assists with preparing Requisitions in Atlas and downloading of reports;
Performs other duties as required.

Competencies

Core Competencies:

Developing People;
Building and Managing Relationship;
Personal Leadership and Effectiveness;
Values/Guiding Principles.

Functional Competencies:

Business Acumen;
Client Orientation;
Knowledge Management and Learning;
Planning, Organizing and Multi-tasking;
Leadership and Self-Management.

Required Skills and Experience

Education:

Secondary School Education;
Specialized training in secretarial studies desirable, but not required.

Experience:

3 years of progressively responsible secretarial/receptionist experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Experience in handling of web-based management systems (e.g. PeopleSoft, Atlas).

Language:

Fluency in oral and written English is required;
Knowledge of Arabic, desirable.

Additional Information:

Only those applicants in whom the Country Office has further interest will be responded to;
UNFPA offers an attractive compensation package commensurate with experience;
UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status;
UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore, encourage women to apply.

How to Apply:

Applicants are kindly requested to apply through the link below: https:\\jobs.undp.org by 30 November 2015.
Applications received after this date will not be taken into consideration.

Important:

There is NO application processing or other fee at any stage of UNFPA application processes.