UN WOMEN Jobs - 61943- Administrative Support Consultant

Administrative Support Consultant

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

09-Dec-2015

Application Deadline :

30-Nov-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

28 days

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Independent Evaluation Office (IEO) is looking for a temporary consultant to support the administrative-operational function (budget, procurement, finance, HR) for the period of 9 December 2015-19 January 2016. The IEO is currently engaged in four corporate evaluation processes that involve intense procurement and coordination actions accompanied by large scale, multi-stakeholder processes as part of its annual workplan. Additionally, the IEO as co-leader of EvalPartners network has increased workload in supporting the PCA with a partner as all administrative functions are performed in HQ. This PCA requires high volume of administrative and financial actions. The consultant will provide the IEO any administrative support as needed during the period of assignment.

Under the supervision of the Deputy of the Independent Evaluation Office, the consultant will support the operational implementation of the Office’s work plan, in the areas of procurement, budget, finance, HR.

Duties and Responsibilities

Management of financial and administrative services:

Project budget monitoring, preparing budget revisions as necessary for clearance and approvals following standard procedures;
Collecting documentation for payment of invoices, ensuring conformity with agreed deliverables, for Evaluation Specialist’s clearance and IEO Deputy’s approval, issue Atlas receipt, submit to Finance Section;
Responsible for processing month-end/year-end certification to meet deadline;
Maintaining updated IEO Monitoring Tools: (a) AWP with all budget, and expenditures actions, (b) Procurement Table, (c) Attendance Cards;
Processing FACE form and any requests related to PCA.

Management of procurement processes:

Collecting necessary forms and documents for the hiring of consultants and companies, identifying ATLAS COA, issue eRequisition, and ensuring correctness of information on contracts and SSA requests;
Supporting procurement processes for small value contracts and RFPs;
Processing payments, and liaison/follow up with relevant parties.

The consultant will support any administrative function as needed and as time permits.

Competencies

Core Values / Guiding Principles:

Integrity: Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct;
Cultural Sensitivity/Valuing diversity: Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values: Promoting Ethics and Integrity / Creating Organizational Precedents;
Organizational Awareness: Building support and political acumen;
Developing and Empowering People / Coaching and Mentoring: Building staff competence, creating an environment of creativity and innovation;
Working in Teams: Building and promoting effective teams;
Communicating Information and Ideas: Creating and promoting enabling environment for open communication;
Self-management and Emotional intelligence: Creating an emotionally intelligent organization;
Conflict Management / Negotiating and Resolving Disagreements: Leveraging conflict in the interests of the organization & setting standards;
Knowledge Sharing / Continuous Learning: Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
Appropriate and Transparent Decision Making: Fair and transparent decision-making; calculated risk-taking.

Functional Competencies:

Ability to work in a team and independently;
Ability to prioritize, grasping the situation quickly;
Ability for multi-tasking, collaborative and positive attitude;
Commitment to the institution’s mission and to contribute with excellent quality work.

Required Skills and Experience

Education:

High School Diploma required;
A college degree desirable;
Training in accounting or general administration preferred.

Experience:

5 years of combined experience in the UN system in administrative related areas and in other organization with related tasks.

Technical Expertise

Familiarity with UNWOMEN rules and procedures and preferably strong experience in UN Women offices;
Competence in ATLAS budget monitoring, Procurement and ATLAS travel module;
Knowledge of MS Office;
Experience working with the UN operations (HQ or field) required.

Language:

Excellent command of English and another UN language preferred.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.