Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; the achievement of equality between women and men as partners and beneficiaries of development; human rights; as well as humanitarian action and peace and security. Placing women's rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States' priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the guidance of the Operations Manager and supervision of Operations Associate, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.

The Driver provides driving services to the UN Women Representative, operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

The Driver provides logistical support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work.

Duties and Responsibilities

Summary of Key Functions:

  1. Provision of reliable and secure driving services
  2. Proper use of vehicle
  3. Day-to-day maintenance of the assigned vehicle
  4. Availability of documents/ supplies
  • Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items; and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
  • Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, monthly fuel consumption report, provision of inputs to preparation of the vehicle maintenance plans and reports.
  • Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.
  • Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
  • Ensures prompt organization of shipments, customs clearance arrangements, preparation of documents for implementation of follow-up actions.
  • Ensures management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.

Competencies

Operational effectiveness:

  • Ability to perform a variety of repetitive and routine tasks and duties
  • Ability to review data, identify and adjust discrepancies
  • Ability to handle a large volume of work possibly under time constraints
  • Good knowledge of administrative rules and regulations
  • Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
  • Ability to organize and complete multiple tasks by establishing priorities
  • Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
  • Demonstrates excellent knowledge of protocol (for Drivers)
  • Demonstrates excellent knowledge of security issues (for Drivers)

Managing data:

  • Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
  • Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
  • Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
  • Interprets data, draws conclusions and/or identifies patterns which support the work of others

 Managing documents, Correspondence and Reports

  • Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
  • Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multitasking

  • Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
  • Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education:         

  • Secondary Education. Valid Driver’s license.

Experience:       

  • 5 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair. Prior experience as driver at international organizations is an asset.

Language Requirements:            

  • Fluency in the language of the duty station, knowledge of the UN language of the duty station.

Application Procedure:
The following are steps for on-line application:

Special consideration

As this position is under Service Contract modality, only citizens of Albania and those holding valid working permit in Albania will be considered for the vacancy.