UN WOMEN Jobs - 62414- Consultant - HR Outreach and Internal Communicatio

Consultant - HR Outreach and Internal Communication Specialist

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

22-Dec-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

3 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource (HR) section is responsible for the timely, accurate, equitable, effective and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational design, workplace relations, performance management and learning and career development, for 1) the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and 2) providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy and plans of actions.

HR is currently developing a number of global human resources initiatives that will be rolled out over the coming 6 months. The roll out of these initiatives require strong HR outreach and internal communication support. The Consultant will play an important role in developing and launching a range of communication products to support the implementation of the global HR initiatives.

The consultant will report to the HR Director and will work together with the HR colleagues across recruitment, workplace relations, learning and development, policy and performance management.

Duties and Responsibilities

Objectives:

Restructure and redesign the HR intranet and HR internet presence to ensure it contains all relevant information and is user-friendly;
Develop and standardize branding of HR policies, procedures, presentations and knowledge products in line with UN Women’s corporate branding guidelines;
In collaboration with HR and Communications, ensure the quality, consistency and appropriateness of all HR communication materials.

Responsibilities:

Lead activities to launch and promote the new HR intranet and internet presence including orientation sessions for end users;
Update Human Resources internet and intranet based on feedback provided by users, with products delivered by the HR team;
Develop training materials for HR colleagues on best practice to publish and write content for the intranet;
Support the pilot and thereafter global launch of HR’s global orientation package and gather user feedback to inform improvements and the localization of information;
In collaboration with IT develop contents for online onboarding tool;
Create an standardized templates with Adobe InDesign to format HR’s monthly data reporting, annual report and HR strategy and other HR products;
Develop communication tools including videos for HR’s global learning and development, performance management and workplace relations initiatives;
Provide communication support to the roll out of UN Women’s core values as part of the recruitment, on-boarding and performance management initiatives.

Deliverables:

Simple, accessible and relevant HR intranet pages with clear links to UN Women branded policies and procedures;
Updated UN Women Employment Page with products to support potential applicants including a brochure;
A Global Orientation package complimented by online onboarding tool;
A suite of videos to support onboarding and workplace relations;
Branded templates for HR knowledge products;
Specific communications plans for key HR strategic initiatives and associated presentation materials for discussion with senior stakeholders.

Competencies

Core Values / Guiding Principles:

Integrity:

Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core values and Guiding principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and promote ethics and integrity by creating organizational precedents.

Organizational awareness:

Build support for the organization and ensure political acumen.

Development and innovation:

Support staff competence development, and contribute to an environment of creativity and innovation.

Work in teams:

Build and promote effective teams;
Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communication and information sharing:

Create and promote an environment for open and effective communication.

Self-management and emotional intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous learning and Knowledge sharing:

Share knowledge across the organization and build a culture of knowledge sharing and learning.

Appropriate and transparent decision making:

Ensure fair and transparent decision making processes and manage risk.

Functional Competencies:

Basic proficiency of the components of common web technology (HTML, CSS, JavaScript);
Excellent English verbal and written communication skills;
Excellent interpersonal skills;
Strong coordination and facilitation skills;
Ability to handle sensitive and confidential situations with diplomacy;
High level of comfort with social software and other web-based technologies;
Knowledge human resource management is an advantage;
Strong analytical skills;
Ability to communicate effectively and articulate problems as well as solutions.

Required Skills and Experience

Education:

A university degree preferably with specialized training in internal communicationstions.

Experience:

A minimum of 3 years of professional work experience managing internal communications and outreach;
Experience with content management systems, designing websites, creating Information Architectures and working with collaboration software;
Experience developing content for web and print, including social media, videos, brochures, presentations;
Experience working with a human resource department on human resources products;
Experience working for an international organization;
Experience working for an UN organization is a significant advantage.

Language:

Fluency in oral and written English is required.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.