UNDP Jobs - 62598- Administrative and Programme Assistant (APA)

Administrative and Programme Assistant (APA) – SU 5 (NEX project)

Location :

Kathmandu, NEPAL

Type of Contract :

Other

Starting Date :

01-Mar-2016

Application Deadline :

06-Jan-16 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

Annual contract based on satisfactory performance.

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Community Based Flood and Glacial Lake Outburst Risk Reduction Project is a joint initiative between The Government of Nepal (GON) and United Nations Development Programme (UNDP). The project is being implemented under National Execution/Implementation Modality (NEX/NIM) by Department of Hydrology and Meteorology (DHM) under Ministry of Science, Technology and Environment (MoSTE) as the lead Implementing Agency. The major source of funding to this project is from the Least Developed Countries Fund (LDCF) managed by Global Environment Facility (GEF). The project contributes to NAPA Profile 3 ‘Community-Based Disaster Management for Facilitating Climate Adaptation’ and Profile 4 ‘GLOF Monitoring and Disaster Risk Reduction’. The project duration is for four years from 2013 to 2017. This project aims to help the GON to overcome some of the key barriers to manage the growing risks of Glacial Lake Outburst Floods (GLOF) in the High Mountains and flooding in the Tarai and Churia Range of Southern Nepal through a strong emphasis on community engagement, empowerment and social inclusion.

Duties and Responsibilities

The APA will work under the direct supervision of AFO and close guidance of NPM. The APA will also work closely with other PMU Staff to ensure smooth administrative, programmatic and secretarial functions of the project. Specifically, the APA will:

Maintain/handle and keep records of all administrative functions carried out by the Project.
Provide programmatic & logistical support for conducting training, workshops, meetings and project audit.
Manage travelarrangements for Staffs and project consultants as required.
Operate and manage Office front desk/reception including correspondence.
Maintain records/stock of good and stationnairesprocured including Good Receipt Note(GRN)
Supervise the use and movement of official equipments
Provide support to AFA in maintaining the projects assets, vehicle log books and inventory lists.
Manage vehicle pool and office equipment.
Manage appointments with visitors and clients for NPM
Administrative arrangements and distributions of all publications.
Facilitate goods demanded by staff members on taking approvals from concerned authority and place purchase order.
Ensure minimum stock of stationery and other office operational items.
Carry out additional works as required by AFO, NPM & NPD to meet the project objectives.

Competencies

Promotes sharing of knowledge and experience, and actively works towards continued personal learning and development.
Good practical knowledge of inter-disciplinary development issues.
Ability to go beyond established procedures and models, propose new approaches which expand the range of projects.
Builds strong relationships with all partner, focuses on impact and results and responds positively to critical feedback.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.
Proven networking, team building, organizational and communication skills.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.
Good report writing skills is a must.

Required Skills and Experience

Education:

Intermediate level in business administration, social science, or relevant fields. Bachelor's degree is preferred.

Expereince:

At least 5 years of work experience in administrative and programme related tasks.
The candidate must be computer literate and be able to prepare reports both in English and Nepali.
The candidate must be willing to travel to project sites, take up additional responsibilities as per need and be able to meet the deadlines.
Prior working experience with NEX Project would be an advantage