UNDP Jobs - 62842- Project Assistant, Strengthening National Capaciti

Project Assistant, Strengthening National Capacities in Tribal Areas Project, UNDP/Ministry of Tribal Affairs (Open to Indian Nationals Only)

Location :

New Delhi, INDIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

12-Jan-16 (Midnight New York, USA)

Post Level :

SB-2

Duration of Initial Contract :

One Year initially (renewable)

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Government of India has accorded high priority and adopted multifaceted development strategies to promote socio-economic growth of Scheduled Tribes (STs) constituting 8.6% of the India’s total population as their human development indicators with regards to health, education, gender and other indices are well below the national average.

The Ministry of Tribal Affairs being the nodal Ministry for overall policy, planning and coordination of programmes of development for the STs, has been pursuing the agenda of inclusive growth with the Central and State governments so that the critical gaps in the development of STs are addressed effectively. Various schemes and programmes are being implemented such as Special Central Assistance to Tribal Sub Plan (SCA to TSP); Grant under Article 275(1) of the Constitution of India; Post-Matric Scholarship for ST Students; Development of Particularly Vulnerable Tribal Groups, Vanbandhu Kalyan Yojana etc. for development of the Scheduled Tribes in addition to the rights based legislation – Forest Rights Act 2006.

The partnership between the Ministry of Tribal Affairs (MoTA) and United Nations Development Programme (UNDP) focuses on strengthening institutional mechanisms to address the gaps in the development of tribal communities through effective implementation of Forest Rights Act (FRA), Tribal Sub-Plan (TSP), Vanbandhu Kalyan Yojana and facilitating Inter-ministerial coordination for effective integration of tribal agenda and convergence with different departments.

Within the scope of above, the Project Assistant will provide administrative and secretarial assistance to the project implementation The Project Assistant will report to the Joint Secretary, Ministry of Tribal Affairs & National Project Director (MoTA-UNDP Project) or his/her designate and will work in close collaboration with the National Project Manager and Project team members for resolving operational related issues and information exchange.

Duties and Responsibilities

The Project Assistant will be responsible for the following tasks:

Provide operational and coordination support for implementation of project activities;
Provide secretarial assistance in preparation of documents, guidelines and follow up;
Assist in collation and compilation of data and information from the concerned central and state governments/departments;
Draft routine correspondence, making and responding to routine verbal/written enquiries;
Support organization of workshops, seminars and Project Steering Committee meetings including logistic assistance such as travel arrangement and hotel bookings etc.;
Organize and systematize documentation and reference materials, including classifying and sorting important papers, locating new reference materials as required, preparing abstracts of reports and maintaining proper record of important files including project specific documentation and minutes of the project meetings;
Liaise with the UNDP and the Project Team on issuance and renewal of contract and related formalities including maintenance of leave records;
Prepare and maintain inventory of asset procured under the project;
Prepare database of the contracts issued for procuring goods and services, provide timely alert submission of deliverables and contract expiration & renewals;
Maintain record of expenditure incurred under the project;
Follow-ups with vendors for timely submission of deliverables and invoices for settlement of payments;
Perform any other tasks assigned from time to time by the Supervisor.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Functional Competencies:

Ability to organize and prioritize work independently;
Strong interpersonal skills including ability to operate effectively across organizational boundaries;
Drive for Results;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities.

Job Knowledge and Technical Expertise:

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Fundamental knowledge of Pocesses, Methods and Procedures:

Understands the main processes and methods of work regarding to the position;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Communication Skills:

Good facilitation and communication skills;
Excellent writing and presentation skills.

Maintains Effective Client Relationships:

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly;
Ability to liaise and work with people of different backgrounds and in a multi-cultural environment;
Ability to work well under pressure and as a part of a team.

Data Gathering and Implementation of Management Systems:

Uses information/databases/other management systems;
Provides inputs to the development of simple system components;
Makes recommendations related to work procedures and implementation of management systems;
Excellent working knowledge of MS Office-Word, Excel, Access, Power Point, Intra-Internet, e-mail applications etc.

Required Skills and Experience

Education:

Bachelor’s Degree in Science, Commence, Art, Management and in any related field.

Experience:

Minimum 3 to 5 years of relevant experience in administration or programme support service in development sector;
Experience of working in the Government institutions or other international development organization will be an asset;
Experience in supporting information technology driven projects;
Should have computer knowledge in MS Office and other applications.

Language:

Excellent knowledge of written and spoken English and Hindi is essential.

Remuneration package is Rs. 63,318/- per month (taxable). UNDP also offers additional benefits which include medical insurance coverage and limited pension reimbursement for contract holder and encourages work life balance.

UNDP strives to have a workforce which reflects diversity and gender balance, and applies an equal opportunities approach. UNDP does not solicit or screen for information in respect of HIV or AIDS status. All selections are on merit.