UN WOMEN Jobs - 63136- Programme Support Associate

Programme Support Associate

Advertised on behalf of

UN WOMEN

Location :

Cairo, EGYPT

Type of Contract :

FTA Local

Starting Date :

01-Mar-2016

Application Deadline :

03-Feb-16 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under direct supervisor of designated supervisor if applicable, the Programme Associate ensures effective delivery of the RO programme by entering and managing data and supporting programme implementation consistent with UN Women rules and regulations.

The programme associate will work to support the successful implementation of the regional Swedish international development cooperation funded programme “women for women and men for women: towards positive change.” The programme associate will be working in close collaborating with the programme manager, and liaising with the project coordinators in Lebanon, Palestine, Egypt and Morocco.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO and UN Women HQs as required for resolving complex finance-admin related issues and exchange of information.

Duties and Responsibilities

Summary of Key Functions:

Support to formulation of programme strategies and implementation of the Project Work Plan;
Support to management of the RO programme;
Administrative support to the Programme Unit;
Facilitation of knowledge building and knowledge sharing.

Supports formulation of programme strategies and implementation of the Project Work Plan focusing on achievement of the following results:

Assists in the identification of implementing partners, and conducts IP Capacity assessment;
Support collection, analysis and presentation of background information for preparation of PAC submission;
Presentation of background information for formulation draft project documents, work plans, budgets, proposals on implementation arrangements;
Support in drafting programme reports and updates, including consolidation from country offices.

Provides effective support to management of the RO programme focusing on the achievement of the following results:

Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Provision of guidance to the executing partners on routine implementation of projects;
Presentation of information for audit of IPs, supports implementation of audit recommendations;
Support to the completion of FACE forms for programme partners.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Review projects Financial Reports;
preparation of all project requests (procurement, payments, other logistical support), ensure that correct COA and activities are selected and coordinate with Operations team as required;
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
Assists in organizing events related to programme as required;
Coordination with operations team when/as required;
Perform any other duties are required.

Facilitation of knowledge building and knowledge sharing in UN WOMEN Regional Office, focusing on achievement of the following results:

Contribute to knowledge building and sharing with regards to management and operations within the Office;
Synthesis of lessons learnt/best practices and sound contributions to relevant knowledge networks and communities of practices;
Sound contributions to knowledge networks and communities of practice.

Competencies

Core Values / Guiding Principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

Demonstrate informed and transparent decision making.

Functional Competencies:

Good knowledge of administrative and financial rules and regulations;
Ability to administer and execute administrative processes and transactions;
Ability to extract, interpret, analyze data and resolve operational problems;
Ability to manage business processes re-engineering, and implementation of new systems;
Ability to perform work of confidential nature and handle a large volume of work;
Ability to support a team and team building skills, and coach and guide more junior staff;
Strong IT skills;
Ability to priorities work and to multi-task;
Focuses on result for the client and responds positively to feedback;
Ability to handle web-based management systems;
Excellent knowledge of office software packages.

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

Fluency in English and language of the duty station.