UNDP Jobs - 63204- Consultant for Coordination and Assistance to the

Consultant for Coordination and Assistance to the Management of the Grants Implemented by UNDP Kyrgyzstan in the Field of HIV/AIDS and Tuberculosis

Location :

Bishkek, KYRGYZSTAN

Type of Contract :

Individual Contract

Starting Date :

08-Feb-2016

Application Deadline :

29-Jan-16 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

Expected Duration of Assignment: Up to 63 effective persons/days in 3 calendar months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP is a key partner to the Global Fund to fight AIDS, Tuberculosis and Malaria (GF) and serves as a last resort Principal Recipient. Driven by continuous political instability in the country the Country Coordinating Mechanism of Kyrgyzstan suggested to the Global Fund that UNDP assumes the role of Principal Recipient within several grants on HIV, TB and malaria. In its role as Principal Recipient (PR), UNDP is responsible for the financial and programmatic management of the Global Fund grant as well as for the procurement of pharmaceuticals, health and non-health products. GF grants provide support to the implementation of the National Programmes on HIV/AIDS, Tuberculosis and Malaria in the Republic of Kyrgyzstan. The overall goal of the grants is to prevent deaths caused by three diseases, to reduce the burden of HIV and MDR tuberculosis.

For the implementation of the Global Fund programmes, UNDP Kyrgyzstan has established a Grants Implementation Unit (GIU) that coordinates the implementation of the grants and provide general guidance of Global Fund rules and procedures to all Sub Recipients participating in the implementation of the projects.

Under the guidance of the Deputy Resident Representative in Kyrgyzstan International Consultant for Coordination and Assistance to the Management of HIV/AIDS and Tuberculosis Grants ensures the overall guidance and assistance to the Grants Implementation Unit to implement the approved Project Annual Work Plans for the 1st quarter of 2016.

Duties and Responsibilities

Specifically the following key responsibilities are expected from the Consultancy:

Coordination to follow identified strategic direction of UNDP/GF HIV/AIDS and TB Control Grant activities;
Assistance to management of both programmatic and financial aspects of the projects implemented by UNDP Kyrgyzstan in the field of HIV/AIDS and Tuberculosis by GF and UNDP;
Provision of technical leadership to the implementation of the grants, in coordination with the Programme and Operations team in the UNDP CO, Programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society;
Ensure that the implemented projects contribute to the broader national strategy and aligned with the national priorities of the Government of Kyrgyzstan.

Implementation of Global Fund grants focusing on achievement of the following results:

Coordination of the grants – planning, initiation and implementation of GF grants in accordance with UNDP rules and procedures;
Financial and substantive monitoring and evaluation of the grants, identification of operational and financial problems, development of solutions;
In coordination with the sub recipients (SR), and all partners, ensure timely execution of the grants within the set operational plans of the GF;
Coordinate with the Country Coordinating Mechanism (CCM) and other local stakeholders including but not limited to the Ministry of Health and other Ministries, non-governmental organisations, communities of people living with the diseases, UN agencies, other multi-lateral and bi-lateral funding institutions in the field of HIV/AIDS and TB;
Ensure that projects managed by SRs are executed according to action plans and within established budgets;
Ensure timely submission of financial and activity reports by the SRs as well as adequate financial management of allocated resources;
Oversee timely preparation of reports for UNDP and the Local Fund Agent (LFA);
Implement internal programme oversight, quality control and transfer the capacity through daily work between UNDP project team and SR corresponding team;
Conducting indepth programmatic and performance analysis, identifying risks including initiating actions;
Coordinate with corporate UNDP services to ensure that expected results are delivered in a timely manner.

Creation of strategic partnerships and implementation of the resource mobilization strategy in the HIV/AIDS and TB thematic areas focusing on achievement of the following results:

Maintain close co-ordination between the GF programme with other HIV/AIDS and TB initiatives in the country to ensure and promote continuity, partnership building and avoid duplication of programmatic activities;
Participate and promote the organization of events, forums etc. on HIV/AIDS and TB to build capacities of the national structures;
Participate in technical committees of the CCM and provide advice on Global Fund procedures to these committees, as required.

Ensure facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

Organization of trainings for the National Programmes, Sub Recipients, Project staff on programme management;
Disseminating best practices for management of HIV/AIDS and TB projects at the local and regional levels;
Sharing experience/ best practices on the UNDP- GF partnership network;
Presenting grants results at national and international level.

Competencies

Excellent writing skills and competency in computer applications;
Outstanding communication, facilitation and inter personal skills;
Proven ability to manage multiple and complex interdisciplinary technical teams;
Proven ability to analyze, interpret and synthesize information/data from different sources;
Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Accounting, Public Administration, Economics, Political Sciences, Social Sciences, Medical & Health Sciences or related field (submit copy of document).

Experience:

Minimum 7 years of experience in the project management, with preferable minimum 2 years of international experience;
Minimum 2 years of experience in the area of public health;
Minimum 2 years of experience in building and management of partnership with government, NGOs and donors;
Knowledge of UNDP rules and procedures is required;
Knowledge of GF rules and reporting requirements, grants design and implementation is required;
Interested individual consultants must submit the following documents/information to demonstrate their qualifications.

Language:

Fluent in English.

Proposal:

Explaining why they are the most suitable for the work;
Signed personal history form P.11 (including past experience in similar projects);
Documents confirming academic qualification (copy of Diploma);

Financial proposal as per template - Annex 3, Financial Proposal Form.

More details on this Procurement Notice (with all annexes) can be found from the following link:

http://procurement-notices.undp.org/view_notice.cfm?notice_id=27348.

Proposal in PDF format should be submitted no later than 17.00 pm (Bishkek time, GMT+6) January 29, 2016 by email to procurement@undp.kg

Annexes:

Annex 1- Terms of reference (TOR);
Annex 2- Individual consultant general terms and conditions;
Annex 3-Confirmation of interest and financial proposal form;
Annex 4- UNDP general conditions for individual contract.