Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Operations Manager and direct supervision of the Human Resource Associate (FTA), the Human Resources (HR) Associate serves as a member of the operations team, and executes the full range of HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling workplace environment in which staff potential is maximized. The HR Associate works in close collaboration with the operations, programme and project teams in the RO/ MCO/CO and operations staff in other UN Agencies, and HQ staff to successfully deliver operations services.

Duties and Responsibilities

Summary of Key Functions:

• Administration and implementation of HR strategies and policies;
• Administration of human resources;
• Facilitation of knowledge building and knowledge sharing.

Administration and implementation of HR strategies and policies:

• Support the implementation of UN/UN Women rules and regulations and under the supervision of the Operations Manager provide guidance to the MCO/CO; identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
• Provide input and information on development of HR strategies, UN/UN Women personnel and administrative rules and regulations, implementation of personnel rules, use of contractual modalities, application of entitlements, change management processes as well as on all aspects of HR;
• Implement corporate human resources management policies and strategies in support of the operations of the RO and MCO/CO.

Administration of human resources:

• Under guidance organization of local recruitment processes including initial rough drafting of job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
• Assist the Operations Manager in overseeing the operational and staffing requirements with responsibility in the areas of personnel administration for international and nationals, as appropriate (e.g. renewal of UNLPs, visas; extension of contracts, administration of national benefits and allowances; administration of home leave entitlements; etc.);
• Assist the Operations Manager in the preparation and monitoring of the Office Plan; in responding to audit findings and recommendations; monitoring compliance with the RCA and staff learning and development (training and workshops);
• Ensure that tools and mechanism for effective and efficient monitoring of personnel activities including monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations  are implemented in Atlas;
• Prepare personnel related reports; research and draft responses to enquiries for clearance by the Operations Manager;
• Maintenance of the staffing table and organograms and monthly share staffing table with HR HQ;
• Liaise with the Human Resources Section at HQ in HR administration and staffing related matters and local UNDP HR as necessary;
• Maintain accurate and up to date personnel status files in a confidential and secure manner;
• Assume overall responsibility for attendance and leave management; record management (filing and archiving system); and mail and pouch.

Facilitation of knowledge building and knowledge sharing:

• Facilitate organization of trainings for the operations/ projects staff on HR issues;
• Sharing of lessons learnt and best practices in HR;
• Sound contributions to knowledge networks and communities of practice.

Competencies

Core Values/Guiding Principles:

Integrity:

• Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

• Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

 Core Competencies:

Ethics and Values:

• Demonstrating / Safeguarding Ethics and Integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Developing and Empowering People / Coaching and Mentoring:

• Self-development, initiative-taking.

Working in Teams:

• Acting as a team player and facilitating team work.

Communicating Information and Ideas:

• Facilitating and encouraging open communication in the team, communicating effectively.

Self-management and Emotional intelligence:

• Creating synergies through self-control.

Conflict Management / Negotiating and Resolving Disagreements:

Knowledge Sharing / Continuous Learning

• Learning and sharing knowledge and encourage the learning of others.

Functional Competencies:

• Ability to perform a variety of specialized activities related to HR management, entitlements and benefits, contract management and reporting;
• Strong IT skills;
• Ability to provide input to business processes re-engineering, implementation of new systems;
• Focuses on result for the client;
• Demonstrates strong oral and written communication skills;
• Remains calm, in control and good humored even under pressure;
• Responds positively to critical feedback and differing points of view, and are self-aware;
• Strictly adheres to confidentiality.

Required Skills and Experience

Education:

• Secondary Education;
• Specialized certification in HR, and/or University Degree in HRM/HRD, Psychology, Sociology, Anthropology, Ethics, Business and/or Public Administration or related fields is highly desirable, but not a requirement.

Experience:

• 6 years of progressively responsible in HRM administrative experience is required at the national or international level. Experience in contract administration, training, staff development, counseling etc. is very relevant;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management systems.

 Language:

• Fluency in English is required.