Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Programme Associate works with and provides support to the Regional Advisers (Women’s Economic Empowerment, Governance and Leadership, HIV/AIDS and Women, Peace and Security) in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and project staff in the Regional Office and UN Women HQs as required for resolving complex finance-related issues, exchange of information and programme implementation.  She/he will work under the direct supervision of the Governance and Leadership Adviser but in close collaboration  with all other regional Advisers.

Duties and Responsibilities

Summary of Key Functions:

  • Support in the formulation of Programme Strategies;
  • Programme Management Support;
  • Administrative and Financial Management Support to the Programme Unit;
  • Facilitation of Knowledge Building and Knowledge Sharing.

Support in the formulation of Programme Strategies:

  • Collect and present background information for the preparation of effective application of RBM tools;
  • Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Assemble briefing materials and prepare power-point and other presentations for the Regional Advisers;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Programme Management Support:

  • Support the Regional Advisers in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications:
  • Support organisation and  implementation of the programmatic and policy advice;  schedule partner meetings, maintain an updated data bank of partners and experts record minutes of meetings and liaise with relevant UNW country thematic teams:
  • Support efforts for resource mobilization for strategic thematic areas, including programme development as well as associated communication material;
  • Revision of project activities, outputs in the RMS;
  • Support Donor reporting and monitoring and reporting;
  • Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
  • Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations;
  • Organize, compile and process information from donors, Country offices, Regional Office, and other relevant programme teams, as inputs to various databases and documents;
  • Support the Regional Advisers in the tracking and reporting on mobilized resources.

Administrative and Financial Management Support to the Programme Unit:

  • Support the Regional Advisers in the financial management of Programmes;
  • Create requisitions in Atlas for development projects registers of goods receipt in Atlas;
  • Prepare cost sharing, and trust fund agreements, follow up on contributions within the Regional Office resource mobilization efforts;
  • Take charge of logistical support and services, including travel for the team of advisors;
  • Organize, compile and process information and record management, including programme-related filing;
  • Support in the creation of e-requisitions, voucher verification and purchasing for travel, meetings and new vendors;
  • Provide organizational support to the team of advisor.

Facilitation of Knowledge Building and Knowledge Sharing:

  • Ensure information and updates are shared with relevant thematic networks;
  • Support synthesis of lessons learnt and best practices related to programme management;
  • Support synthesis of lessons learned and best practices in programme finance;
  • Sound contributions to knowledge networks and communities of practice;
  • Support organization of training for staff and partners on programme and operations related issues.

Competencies

Core Values/Guiding Principles:

Integrity:

  •  Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

  • Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

  • Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
  • Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies

Ethics and Values:

  • Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

  • Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

  • Take charge of self-development and take initiative.

Work in teams:

  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

  • Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

  • Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

  • Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

  •  Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

  • Demonstrate informed and transparent decision making.

Functional Competencies:

  • Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support;
  • Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
  • Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
  • Ability to organize and complete multiple tasks by establishing priorities;
  • Ability to handle a large volume of work possibly under time constraints;
  • Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
  • Ability to administer and execute financial processes and transactions;
  • Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education:    

  • Completion of secondary education required;
  • University degree or equivalent in Business or Public Administration is an asset.

Experience:  

  • A minimum of 6 years of administrative experience preferably in a large or international corporation or organization;
  • Experience in working in a computer environment using multiple office software packages, experience in ATLAS an advantage.

Language:   

  • Fluency in English is required;
  • Knowledge of other UN working knowledge, viz. French and/or Arabic would be an added advantage.