UN WOMEN Jobs - 63249- Program Associate

Program Associate

Advertised on behalf of

UN WOMEN

Location :

Mogadishu, SOMALIA

Type of Contract :

FTA Local

Starting Date :

01-Apr-2016

Application Deadline :

12-Feb-16 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Somalia is recruiting a Programme Associate for its Mogadishu Office. Under the supervision of the Programme Specialist, the Programme Associate works with and provides support to the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, programme implementation, including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the UN Women Mogadishu office, with other UN Women Offices in Somalia, the UN Women Regional Office for Eastern and Southern Africa, and UN Women HQ as required.

Duties and Responsibilities

Provide programmatic and administrative support to the formulation of Programme Strategies:

Collect and present background information for the preparation of effective application of RBM tools;
Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Assemble briefing materials and prepare PowerPoint and other presentations for the programme unit;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative and financial support to Programme Management:

Support the Programme Team in the implementation of control mechanisms for development projects through monitoring of budget preparation and modifications;
Create projects in Atlas, prepare required budget revisions, revise project awards and the project status, and determine unutilized funds and the operational and financial close of projects;
Provide financial support to Programme Management;
Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
Provide necessary information for the audit of programmes/projects and support implementation of audit recommendations;
Organize, compile and process information from donors, the Regional Office, and programme team, as inputs to various databases and documents;
Track and report on mobilized resources.

Provide administrative support to Procurement Processes:

Prepare procurement plans for the country office and monitor their implementation;
Prepare procurement related reports; research and draft responses to enquiries for clearance by the Operation Manager;
Liaise with Management and Administration Division on procurement related issues;
Implement corporate procurement management policies and strategies in support of the operations of the RO and CO;
Review procurement requests and initiate procurement procedures for office and project equipment, supplies and services in a transparent and cost effective manner.

Provide administrative and logistical support to the General Operations of the Country Office:

Support the organization of shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
Perform a Buyer role in Atlas and prepare POs for travel activities;
Manage travel arrangements, including the preparation of travel authorizations, hotel arrangements, and processing requests for visas, identity cards and other documents;
Provide administrative support to conferences, workshops, and retreats;
Collect information for DSA, travel agencies and other administrative surveys, provide support to the organization of common services;
Provide necessary administrative support to maintenance of premises and common services.

Participate in the facilitation of Knowledge Building and Knowledge Sharing:

Support the synthesis of lessons learnt and best practices related to programme management and procurement;
Provide sound contributions to knowledge networks and communities of practice;
Support the organization of training for the office staff and partners on programme and operations related issues.

Competencies

Core Values/Guiding Principles:

Integrity:

Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrating / Safeguarding Ethics and Integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Developing and Empowering People / Coaching and Mentoring:

Self-development, initiative-taking.

Working in Teams:

Acting as a team player and facilitating team work.

Communicating Information and Ideas:

Facilitating and encouraging open communication in the team, communicating effectively.

Self-management and Emotional intelligence:

Creating synergies through self-control.

Conflict Management / Negotiating and Resolving Disagreements:

Knowledge Sharing / Continuous Learning

Learning and sharing knowledge and encourage the learning of others.

Functional Competencies:

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Programme unit including logistical support;
Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems;
Ability to create, edit and present information in a clear and presentable format, using appropriate IT functionality;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints;
Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly;
Ability to administer and execute financial processes and transactions;
Ability to manage data, documents, correspondence and reports information and workflow.

Required Skills and Experience

Education:

Completion of secondary education required;
University degree or equivalent in Business or Public Administration is an asset.

Experience:

A minimum of 6 years of administrative experience preferably in a large or international corporation or organization including one year experience working in support of programme planning, design, and implementation, preferably within the UN;
Experience in working in a computer environment using multiple office software packages, experience in an ERP such as ATLAS an advantage.

Language:

Fluency in English and Somali required;
Knowledge of the other UN working knowledge is an asset.