UNDP Jobs - 63503- Project Consultant for the Kapuscinski Development

Project Consultant for the Kapuscinski Development Lectures Project

Location :

home-based with several missions

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

16-Feb-16 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

estimated 1 March 2016 – 28 February 2017

Languages Required :

English

Expected Duration of Assignment :

approximately 5 working days per month, approximately 60 working days during entire contract

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

European Commission and UNDP have been jointly organizing the “Kapuscinski development lectures” series since 2009. The project includes a series of high-level lectures on development delivered by international experts and policy-makers at universities across the European Union. In 2009-2016 the European Commission, UNDP and partner universities organised over 80 Kapuscinski Development Lectures gathering over 25,000 participants. The Lectures contributed to raising awareness on development and debate development policy. Speakers of the Kapuscinski lectures include internationally recognized experts, high-level representatives of international organisations, current and previous high-level policy makers, including presidents, prime ministers, ministers.

EC and UNDP are planning to organise within the project of Kapuscinski development lectures 10 lectures in March 2016 – February 2017 period in member states of the European Union and outside of EU. For supporting implementation of the project UNDP looks for a Project consultant who’s core responsibility will be management of cooperation with universities and hosts of the lectures.

Duties and Responsibilities

The consultant will:

Be the focal point for cooperation with the universities and hosts of the lectures;
Monitor implementation of agreements with universities and hosts of the lectures, supervise preparations to the lectures;
Ensure implementation by host institutions the guidelines of the project;
Ensure submission of all post-event documentation by the host institutions;
Prepare post-event content from the lectures, including summaries, quotes;
Prepare narrative reports from the events;
Research potential university partners within European Union;
Support Project Manager in liaising with potential and confirmed speakers of the lectures;
Travel to approximately 3 lectures in order to supervise implementation, particularly video livestreaming set-up, moderate the events if necessary, organise video interviews with speakers, deliver introductions at the events on behalf of UNDP (in English);
Prepare briefs and talking points;
Support host universities substantially in choosing and setting the development topic of the lecture, moderating consultations on the substance of the event between the speaker and the university;
Work closely with the Project Manager.

Expected outputs/Deliverables:

The tasks implemented each month will be completed upon submission of the following deliverables:

Topics and detailed programmes with speakers proposed by the host university and the project manager of each of the 10 events finalised with all stakeholders.
Sound preparations and organisation of the 10 events by host institutions / universities
Post-event content prepared for all 10 events, including the summary of the lecture and discussion as well as key quotes from the keynote speech.
Post-event reports prepared from all 10 events, including information on number of participants, names of high-level participants, information about side-events with the speaker, summary of logistical and communications organisation and conclusions for future events
Monthly report from implementation of the tasks.

Specific tasks for each month will be agreed with the supervisor and payments will be released based on the monthly report approved by supervisor. Payments will be performed in 12 equal installments (the total amount will be divided into 12 installments) in relation to the progress achieved toward the completion of the deliverables upon submission of monthly reports.

Competencies

Strong interpersonal and communication skills, ability to work in a team;
Ability to work under pressure and stressful situations;
Strong analytical, reporting and writing abilities;
Creativity;
Responsibility and ability to take an initiative;
Solution-oriented approach;
Technical (AV/IT) skills related to event engineering.

Required Skills and Experience

Education:

Minimum master’s degree, preferably in development, social sciences or communications-oriented fields.

Experience:

At least 5 years of strong experience in organising public events as event producer or the lead coordinator (Criteria A);
Experience in organising public events with or for universities, including experience in organising educational events addressed at students as the primary target (Criteria B);
Experience in organising events on development would be an asset. (Criteria B);
Knowledge of and experience in procedures of universities’ operations (Criteria C);
At least 5 years of experience in working in development area and a proven network of development stakeholders (for instance experts, universities, think-tanks, NGOs, policy-makers) (Criteria D);
Experience in project management, including planning, management of sub-contractors, cooperating with partners, public relations and visibility, monitoring and evaluation, preparing reports (Criteria E);
Experience in project management in international organisation, non-profit and government sector would be an asset (Criteria E)
Experience in Audio-Video and IT set-ups of events.

Language:

Fluency in English.

Evaluation of Applicants

Individual consultants will be evaluated based on a cumulative analysis taking into consideration the combination of the applicants’ qualifications and financial proposal.
The award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical (P11 desk reviews) and financial criteria specific to the solicitation.

Only highest ranked candidates who would be found qualified for the job based on the P11 desk review will be invited for an interview.

Technical Criteria - 70% of total evaluation – max. 35 points:

Criteria A – max points: 10;
Criteria B – max points: 10;
Criteria C – max points: 5;
Criteria D – max points: 5;
Criteria E – max points: 5.

Financial Criteria - 30% of total evaluation – max. 15 points

Application procedures

Qualified candidates are requested to apply online via this website. The application should contain:

Cover letter explaining why you are the most suitable candidate for the advertised position. Please paste the letter into the "Resume and Motivation" section of the electronic application;
Filled P11 form including past experience in similar projects and contact details of referees (blank form can be downloaded from http://europeandcis.undp.org/files/hrforms/P11_modified_for_SCs_and_ICs.doc ); please upload the P11 instead of your CV.
Financial Proposal* - specifying a total lump sum amount in USD for the tasks specified in this announcement. The financial proposal shall include a breakdown of this lump sum amount (number of anticipated working days and any other possible costs). Travel costs for missions must not be included in the financial offer. Travel costs from European origins will be covered separately according to UNDP rules and regulations;
Incomplete applications will not be considered. Please make sure you have provided all requested materials

Please note that the financial proposal is all-inclusive and shall take into account various expenses incurred by the consultant/contractor during the contract period (e.g. fee, health insurance, vaccination and any other relevant expenses related to the performance of services...).
Payments will be made only upon confirmation of UNDP on delivering on the contract obligations in a satisfactory manner on monthly basis.

Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under dss.un.org
General Terms and conditions as well as other related documents can be found under: http://on.undp.org/t7fJs.

Qualified women and members of minorities are encouraged to apply.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process.