UNDP Jobs - 63535- Project Officer, Reporting, Monitoring and Communi

Project Officer, Reporting, Monitoring and Communications - (Open to Somali Nationals Only)

Location :

Mogadishu, SOMALIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

16-Feb-16 (Midnight New York, USA)

Post Level :

SC-8

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

One year (with possibility of extension)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Organisational Context/ Background:

Under the auspices of The Somali Compact 2014 - 2016 that was agreed in September 2013 and the United Nations Somalia Integrated Strategic Framework 2014 - 2016 signed with the Federal Government on 29 October 2014, the Somalia Joint Rule of Law Programme ('the Programme') has been developed. The Programme is designed to support the Federal Government of Somalia (FGS) in achieving the Somali Compact Peace-building and State-building Goals (PSGs) 2 Security (Policing component) and 3 Justice, which identifies the strategic objectives of establishing unified, capable, accountable and rights-based Somali federal security institutions providing basic safety and security for all; and establishing independent and accountable justice institutions capable of addressing the justice needs of the people of Somalia by delivering justice for all.

The Programme will rely on coordination with and between different national counterparts, while supporting the Compact principle that development efforts are "Somali-owned, Somali-led". It will also maintain interactive partnerships with UN MPTF donors and other partners to make better use of the limited available resources. In full support of the delivery by UNDP, UNDP future support to PSG 2 and 3 will be through a Rule of Law Project under the umbrella of the Somalia Joint Rule of Law Programme.

Under the guidance and direct supervision of the ROL Reporting, Monitoring and Communication Specialist, the successful candidate will provide support to reporting, M&E and Communication to ensure that projects and all other reports produced under ROL Project are of high quality, monitoring and evaluation and communications needs are met. S/he will contribute to developing and ensuring effective monitoring and reporting systems are in place, with adequate tools for information/ knowledge management. S/he will support field staff to be knowledgeable of such tools and support that project results and data are kept up to date. S/he will support regular monitoring and third party monitoring are implemented, gaps in programming are identified and addressed. S/he will follow-up with all lessons learned, actioning evidence based programming.

The incumbent will also support the training of programme and project teams where necessary and support Area Office Office staff, partner UN agencies, and Implementing Partners to ensure the effective implementation of the common monitoring framework.

Duties and Responsibilities

Summary of Key Functions:

The Project Officer will support the project monitoring, implementation of project strategies, reporting and communications:

The Key functions will be:

Contribute to the development of M&E systems to monitor and evaluate project implementation;
Preparation of plans, reports and other project-related documents;
Contribute to the training and knowledge sharing of Rule of Law staff and stakeholders;
Development of communication tools for project visibility.

Contribute to the development of M&E systems to monitor and evaluate project implementation:

Participate in and provide inputs to the development of project planning and implementation;
Assist in the monitoring of the implementation of the work plan through collection and analysis of qualitative and quantitative data;
Preparation of analytical reports using relevant information available from the project to advise the project management on the implementation of the Work Plan; also provide inputs into the Work Plan reports;
Contribute to the preparation of briefing notes for the project management on progress of the Work Plan;
Participate in common data collection strategies between and within projects where appropriate;
Assist with work plan review and development, midterm and annual review;
Review information provided by stakeholders on indicators and targets to assess progress and identify constraints and gaps in implementation;
Participate in the development of periodic assessment and reporting templates and user guidelines for key institutional actors, partners and stakeholders;
Support the development of tools for evaluation and impact assessment of the project;
Ensure that the M&E system is gender-responsive;
Collect and analyze project quarterly progress reports in consultation with partners, stakeholders, project specialists, regional coordinators, partner agencies and other relevant sources of information;
Contribute towards the preparation of the situation analysis by compiling data, analyzing and evaluating information;
Contribute to the design of data collection methodologies and research protocols.

Preparation of plans, reports and other project-related documents;

Together with the Reporting, Monitoring and Evaluation Specialist prepare the yearly and quarterly work plans;
Participate in the development of reports, project presentations and other project M&E-related documents and correspondences;
Work closely with the technical teams and field offices for collection of the best practices;;
Assist in the implementation of the public perception survey: analyze quantitative and qualitative data.

Undertake training and knowledge sharing with Rule of Law staff and stakeholders:

Contribute to the development of staff capacities in project Monitoring and Evaluation through facilitation of trainings;
Organize and conduct necessary training in this regard for project staff, government and civil society partners to develop results oriented success stories and reporting from the field.

Develop communication tools for project visibility:

Contribute to the preparation of promotional material on the project, including pamphlets, newsletters, etc;
Provide technical assistance in developing and implementing strategies to increase and improve public outreach in the area of legal aid, legal awareness, mobile courts and community policing work;
Communicate with stakeholders to facilitate information flow in coordination with the Reporting, Monitoring and Communication Specialist;
Be part of the preparation of regular communication reports, fact sheets and information sheets for the Project Management Team;
Participate in the development of project promotion literature and news stories.

Impact of Results:

Monitoring, Reporting and Communications of the project are done in a comprehensive, strategic and systematic way, ensuring improved project implementation and management for results.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.

Results-Based Programme Development and Management:

Assesses project performance to identify success factors and incorporates best practices into project work;
Researches linkages across programme activities to identify critical points of integration;
Monitors specific stages of projects/programme implementation.

Building Strategic Partnerships:

Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches:

Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches.

Resource Mobilization:

Analyzes information/databases on potential and actual donors.

Promoting Organizational Learning and Knowledge Sharing:

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Analyzes the requirements and synthesizes proposals;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Client Orientation:

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Degree in law, human rights, development, communications, social sciences or other relevant field.

Experience:

Master with no experience or first level degree plus 2 years of relevant experience in providing services and hands-on experience in reporting in development projects using results based management tools;
Experience working in communications, media relations, developing knowledge products, preparation of promotional materials and report writing;
Proven experience in monitoring and evaluation, review and analysis of activities based on human rights based approach perspective and report writing;
Previous experience in developing reports and establishing inter-relationships among project stakeholders, international organizations and national governments;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language:

Excellent knowledge of English and fluency in Somali, and ability to communicate clearly in written and spoken English.