Jobs - 63655- Finance Assistant

Finance Assistant

Location :

Juba, SOUTH SUDAN

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

18-Feb-16 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Operations Manager and direct supervisor of the HR/Finance Analyst, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNFPA rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the Country Office (CO) and with UNFPA HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Finance Assistant provides accounting and administrative support to Finance Unitfocusing on achievement of the following results:

Full compliance of financial processes and financial records with UNFPA rules, regulations, policies and strategies;
Input to the CO business processes mapping and elaboration of the content of internal standard operating procedures in Finance in consultation with the direct supervisor and office management;
Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims and other entitlements are duly processed;
Timely corrective actions on un posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Presentation of information on the status of financial resources as required;
Management of cash receipts and petty cash;
Maintenance of the proper filing system for finance records and documents;
Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

Competencies

Core Competencies:

Integrity;
Commitment to the Organization and its Mandate;
Cultural Sensitivity.

Functional Competences:

Managing financial processes;
Managing data;
Managing documents, correspondence and reports;
Managing information and workflow;
Planning, organizing and multi-tasking;
Job knowledge/technical expertise.

Required Skills and Experience

Education:

Secondary Education with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience:

Minimum of five years of relevant finance experience at the national or international level is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
Experience working with UN ERP system e.g. Atlas is an added advantage but not a requirement.

Other Desirable Skills:

Proficiency in current office software applications; good basic knowledge of finances and mastery of a series of financial and spreadsheet software.
Knowledge of computerized accountancy would be an asset.

Language:

Fluent in English.