UNDP Jobs - 63730- Monitoring and Evaluation Specialist

Monitoring and Evaluation Specialist

Location :

Khartoum, SUDAN

Type of Contract :

FTA International

Starting Date :

Application Deadline :

22-Feb-16 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants on AIDS, Tuberculosis and Malaria in Sudan. As the Principal Recipient of all grants in Sudan from the GFATM , UNDP is managing the largest fund portfolio in the Arab region. UNDP‘s management role consists in implementing grants, ensuring financial accountability, and training of a variety of national and international counterparts on programme management and financial accountability. In its role as Principle Recipient, UNDP ensures quality financial management, timely procurement of supplies and service delivery as well as efficient monitoring and evaluation of grant implementation activities.

Under the guidance and direct supervision of the GFATM Programme Manager, the M&E Specialist will directly supervise the staff within the M&E section and hold responsibility for the oversight of this section, performance management, knowledge sharing and capacity building of relevant staff. The M&E Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the team. The M&E Specialist works in close collaboration with the procurement, supply, finance-admin and grant staff within the Global Fund unit and the Management Support Unit within the UNDP Sudan Country Office.

Duties and Responsibilities

Summary of key functions:

Provide capacity development and technical assistance to Ministry of Health on M&E, surveillance and other key strategic information areas;
Implement the disease programme monitoring and evaluation strategy and guidelines, resulting in quality M&E activities;
Supervise and ensure timely preparation and submission of required projects reports (quarterly, annual or any other required report) to Global Fund and UNDP;
Performance management and knowledge sharing in M&E.

In his/her capacity as a Monitoring and Evaluation Specialist, the incumbent will:

Provide capacity development and technical assistance to Ministry of Health on M&E, surveillance and key strategic information areas:

Provide technical support to the MoH to establish a robust health information system, especially in the roll out of DHIS2 system;
Coordinate between the various entities in MoH to ensure that data collected at the health facility for the HIV, TB and malaria are adequately captured in the HMIS/DHIS2;
Coordinate and collaborate with the entities that is implementing key surveillance, M&E and strategic information initiatives in the area of HIV, TB, malaria and HSS for timely completion and quality outputs;
Facilitate the development of national disease M&E plans and health system M&E plans in line with the national priorities and meeting New Funding Model requirements of the Global Fund;
Design and disseminate M&E reporting tools and templates that supports UNDP to effectively shoulder the PR role and enables key partners to effectively plan, implement, monitor and evaluate the assigned grant activities;
Assess the M&E needs of national counterparts and provide capacity development support, resulting in effective participation in Global Fund M&E activities, such as MESS-workshops, On Site Data Verification, and LFA PUDR assessments;
Provide needed technical assistance to Sub-Recipients and national systems in strengthening M&E activities.

Implement the disease programme monitoring and evaluation strategy and guidelines, resulting in quality M&E activities:

Monitor and evaluate the programmatic, procurement and financial aspects of grant implementation by UNDP and its key partners (SRs, national programmes etc.) including quarterly verification and reporting to management, stakeholders and donor;
Ensures that the Global Fund grants is being implemented in compliance with the Global Fund rules, and UNDP rules, regulations and procedures related to M&E;
Works closely with the grant section to identify and address any bottlenecks, constraints, challenges and opportunities in grants implementation;
Establish constructive communication and collaborate closely with different grant sections, including implementing harmonized approaches with respect to grant tracking and staff management;
Identify innovative approaches and modalities to achieve grant targets;
Work closely with grant sections to monitor progress of grants including routine follow up of SRs’ work plans and organize periodic joint grant performance review meetings;
Conduct regular joint monitoring field visits to ensure timely and quality implementation of projects vis-à-vis approved plans and contracts, with the involvement of the relevant grant colleagues, local and regional authorities and SRs.

Supervise and ensure timely preparation and submission of required projects reports (quarterly, annual or any other required report) to Global Fund and UNDP:

Ensure the development and monitoring of performance frameworks for the various grants, in close cooperation with the respective grant sections;
Work closely with grants and operations sections towards effective monitoring, timely development of reports (quarterly, annual, ad-hoc, grant closure etc) and analysis of results of projects to incorporate lessons learnt into recommendations for improvement to be implemented by partners;
Ensure regular communication and timely feedback the Sub-Recipients on quarterly and semi-annual reporting issues including timeliness, correctness, and availability of required supporting documents and the overall implementation of the agreed work plans;
Ensure the successful joint (including SRs and National Programmes) compilation of reports to be submitted to the Global Fund;
Maintain effective communication and collaboration with the Local Fund Agent (LFA).

Performance management & knowledge sharing in M&E:

Supervise, energize and motivate the section team and ensure staff capacity building in area of work;
Develop M&E knowledge products based on lessons learned, experiences and data generated through grant implementation and provide sound contributions to UNDP knowledge networks and communities of practice;
Liaise with the communication to identify success stories and best practices learnt from the grant and ensure proper documentation and dissemination;
Provides training and guidance to the grant and M&E staff within the PMU and develops work plans and priorities, monitors achievements and evaluates performance of M&E staff;
Supports and assists other team members and undertake additional tasks as assigned by the GF Programme Manager, as required.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Strong analytical skills and strategic thinking, including a sound understanding of the framework of UNDP’s cooperation with the GFATM;
Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies;
Focuses on impact and results for the client and responds positively to feedback;
Establishes effective working relations in a multicultural team environment;
Shown ability to work independently and juggle multiple deadlines and task;
Demonstrates resourcefulness, initiative and ability to meet tight deadlines;
Uses knowledge and reasoning to identify the strength and weaknesses of alternate solutions, conclusions and approaches to problems;
Excellent managerial, interpersonal and analytical skills, including solid experience in the management of people and systems in high-pressure environments;
Skills in data analysis and report writing including the use of statistical packages like SPSS, STATA, EpiInfo etc., is highly desirable;
Demonstrates openness to change and has the ability to drive business processes re-engineering;
Consistently approaches work with energy and a positive, constructive attitude;
Remains calm, in control and good humored even under pressure;
Demonstrates resourcefulness, initiative and mature judgment;
Actively works towards continuing personal learning and development;
Promotes a knowledge sharing and learning culture in the office;
Excellent oral and written communications skills.

Required Skills and Experience

Education:

Minimum Master’s Degree in Public Health, Population studies, demography, or similar subject.

Experience:

Minimum of 5 years relevant experience in monitoring and evaluation in public health sector, epidemiological literacy and skills in epidemiological surveillance required;
3 years of which professional experience which includes international experience in programme management in developing countries, including in the field of HIV/AIDS, Malaria, and Tuberculosis;
Demonstrated experience in programme management, and demonstrated capacity in leading the effective implementation of complex grants, including the management of data and reporting;
Knowledge of the UNDP and/or GFATM financial and programme management procedures is highly desirable;
In-depth knowledge of UNDP/UN policies and programmes in crisis and post-crisis situations is an asset.

Language:

English language fluency and strong writing skills required;
Arabic skills (written and/or spoken) an advantage.