UNDP Jobs - 63852- Re-advertisement - International Consultant (Polic

Re-advertisement - International Consultant (Police Data Systems Developer - Ministry of Interior Affairs MOIA) - UNDP/LOTFA/Institutional Development Component

Location :

Kabul, AFGHANISTAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

29-Mar-16 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

10 Months (with maximum 220 working days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP Global Mission Statement

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.

UNDP Afghanistan Mission Statement

UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.

Organizational context:

Law and Order Trust Fund for Afghanistan (LOTFA)

LOTFA is a Trust Fund of the United Nations Development Programme (UNDP) originally established in 2002. In December 2014, newly elected H.E. President Ashraf Ghani instructed UNDP to transform LOTFA to accelerate and make effective a transition of the payroll functions to the Government of the Islamic Republic of Afghanistan (GIROA) and to develop national capacity for its efficient and accountable management.

A new project document was signed by the Government on 30 June 2015. The new LOTFA consists of two Projects. One Project, the Support to Payroll Management Project (SPM), provides exclusively for full MOIA payroll management by December 2016. The second LOTFA Project, MOIA and Police Development Project, is centred on developing national capacity for self-sustained reform and improvement of the MOIA as an institution, and the police services as instruments for citizen safety and maintenance of the rule of law. The two new Projects were jointly developed by GIROA, MOIA, UNDP, donors and other partners.

MOIA and Police Development (MPD) Project

The MOIA and Police Development Project is divided into two components. The Institutional Development component is intended to help the MOIA develop the capacity to conceptualize, lead and manage reform, while at the same time improving administrative and support services’ performance and accountability, which are critical for police functioning and safety. The Police Professionalism Component seeks to support MOIA in strengthening its foundations and training infrastructure for police professionalization, while ?at the same time supporting immediate police service delivery and outreach activities to strengthen police and community engagement. This is turn will contribute to increased trust.

Institutional Development Component

Institutional development interventions are based on lessons learned from institutional development assessments and three strategies developed by MOIA with support from LOTFA in the first half of 2015: a comprehensive MOIA capacity development strategy, and a mutually reinforcing monitoring and evaluation (M&E) and Partnership strategy for the MOIA. These three overarching strategies form the core of the interventions to be implemented under the new institutional development component, together with a change management unit, yet to be established by the MOIA.

The new Project emphasizes the following areas of management relevant to reform and institutional development: Change management; Capacity development to improve functional performance; Strategic-level monitoring and evaluation; Performance management; Aid coordination.

In addition, the following cross-cutting service areas have been identified and agreed by MOIA with international partners:

Comprehensive review and development, as needed, of human resources policies;
Optimization of existing ICT assets and scoping for Enterprise Resource Planning (ERP);
MOIA Gender Strategy implementation support;
Support to programme budgeting use;
Improvement of internal audit functions;
Improvement of the MOIA follow-up of complaints, especially those related to women police ?personnel and gender complaints in policing.

Jointly these interventions will lead to achievement of the following outputs:

Output 1: MOIA capacity to lead and manage reform, develop institutional capacity and to continuously improve functional performance is strengthened enabling implementation of the 10-year Vision and MOIA 5-year Strategy;
Output 2: MOIA capacities and performance of key administrative and police support services ?are increased enabling improvement in police services and safety for police officers;
Output 3: Internal control and accountability mechanisms for administration and finance are ?improved enabling transparency and accountability in the MOIA.

Capacity development is central to UNDPs work and is at the core of its mandate. UNDP defines capacity development as the process through which individuals, organizations and societies obtain, strengthen and maintain the capabilities to set and achieve their own development objectives over time. It is the ‘how’ of making development work better. Thus, capacity development is integral to UNDPs approach, and underlying its support to national institutions. UNDP supports capacity development particularly at the institutional level because institutions are at the heart of human development, and when they are able to perform better, sustain that performance over time, and manage ‘shocks' to the system, they can contribute more meaningfully to the achievement of national human development goals.

Background on Statistics and Surveys in the Annual Work Plan

The desired result stated in the Annual Work Plan (AWP) of the Institutional Development Component of the Project with relevance to these Terms of Reference is as follows: ACTIVITY RESULT 1.1.
Expanded civilianization within the MOIA Strategy is supported by implementation plans at national and provincial levels with monitoring and evaluation conducted regularly; Indicative Activity #2: Support MOIA to develop Action Plan and build MOIA data-related capacity, coordinated with police related surveys, to conduct first-time MOIA-led annual survey, data analysis and publication of findings for progress evaluations, including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data.

Duties and Responsibilities

Scope of Work and Deliverables

Objective of the Assignment

The overall objective of the consultancy is to support MOIA to build MOIA data-related capacity, coordinated with police related surveys, to conduct first-time MOIA-led annual survey, data analysis and publication of findings for progress evaluations, including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data.

The specific objectives are as follows:

Conduct an evaluation and produce a diagnostic report of the current situation of data collection, data processing, analysis and development of information relevant to policing and security in the MOIA and ANP;
Propose parameters for the collection and evaluation of data and products to provide the information necessary for management and decision-making by MOIA officials, including for the safety of police on the job;
Propose improvements for immediate action to increase the quality and quantity of data available relevant to policing, including reliability, frequency and relevance for critical decision-making by MOIA officials, and assist the MOIA to implement improvements for immediate action mentioned above;
Propose information products to be maintained by the MOIA for purposes of decision-making on critical policing and security issues, including data sets and sources of information from within the MOIA and from other reliable sources such as the national development and governance institutions;
Design a statistically relevant and representative survey at national and provincial levels, including collection and analysis timetable, questionnaires, sampling and analysis methodology, documentation and reporting formats and other relevant components for an annual police and security survey, to be conducted by the MOIA, with or without out-sourcing, covering topics of community security, community perceptions of policing and security, police performance, performance of key administrative and support functions such as supply and procurement and personnel management, with special attention to issues of women in the police and the policing and security of women and children, and including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data;
Propose how the data can be collected for the Annual Police and Security Survey listed above, addressing issues relevant to the first-time collection and analysis of data, and steps to improve implementation of the Annual Survey over time;
Develop a detailed action plan to improve data collection, analysis and development of information for decision-making by the MOIA, for 6-month impact, 12-month impact and 24-month impact;
Provide practical on-the-job training and training-of-trainers to improve the quality of data collection from police sources, as related to the 6-month, 12-month and 24-month impact plans;
Assist the relevant police training officers to transform the on-the-job training and training-of-trainers materials mentioned above into a training curriculum on data collection for the police academies;
Assist the MOIA to conduct a first-time MOIA-led annual survey, data analysis and publication of findings for progress evaluations, including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data, with or without some out-sourcing;
In a participatory manner with relevant MOIA personnel, draft Standard Operating Procedures for data collection for key information required by the MOIA for decision-making on policing and security issues;
With UNDP LOTFA Institutional Development team, formulate Terms of Reference for a South/South cooperation on police data management;
Coordinate with all international assistance providers to maximize the effectiveness of the consultancy for the MOIA.

Expected Outputs and Deliverables Estimated Duration to Complete Payment percentage:

Inception Report, 5 working days - 5%;
Conduct an evaluation and produce a diagnostic report of the current situation of data collection, data processing, analysis and development of information relevant to policing and security in the MOIA and ANP, 17 working days, 5%;
Report on proposed parameters for the collection and evaluation of data and products to provide the information necessary for management and decision-making by MOIA officials, including for the safety of police on the job; and on propose improvements for immediate action to increase the quality and quantity of data available relevant to policing, including reliability, frequency and relevance for critical decision-making by MOIA officials, and assistance to the MOIA to implement improvements for immediate action mentioned above, 22 working days, 10%;
Report proposing information products to be maintained by the MOIA for purposes of decision-making on critical policing and security issues, including data sets and sources of information from within the MOIA and from other reliable sources such as the national development and governance institutions; andTerms of Reference for a South/South cooperation on police data management, 17 working days, 5%;
Progress report on design of a statistically relevant and representative survey at national and provincial levels, covering topics of community security, community perceptions of policing and security, police performance, and performance of key administrative and support functions, 22 working days, 10%;
Final design of a statistically relevant and representative survey at national and provincial levels, including collection and analysis timetable, questionnaires, sampling and analysis methodology, documentation and reporting formats and other relevant components for an annual police and security survey, to be conducted by the MOIA, with or without out-sourcing, covering topics of community security, community perceptions of policing and security, police performance, performance of key administrative and support functions such as supply and procurement and personnel management, with special attention to issues of women in the police and the policing and security of women and children, and including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data, 22 working days, 10%;
Report on proposal of how the data can be collected for the Annual Police and Security Survey listed above, addressing issues relevant to the first-time collection and analysis of data, and steps to improve implementation of the Annual Survey over time; and detailed action plan to improve data collection, analysis and development of information for decision-making by the MOIA, for 6-month impact, 12-month impact and 24-month impact, 22 working dyas, 10%;
Report on practical on-the-job training and training-of-trainers to improve the quality of data collection from police sources, as related to the 6-month, 12-month and 24-month impact plans; and assistance to the relevant police training officers to transform the on-the-job training and training-of-trainers materials mentioned above into a training curriculum on data collection for the police academies, 22 working days, 10%;
Progress report on assistance to the MOIA to conduct a first-time MOIA-led annual survey, 22 working days, 10%;
Final Report on assistance to the MOIA to conduct a first-time MOIA-led annual survey, data analysis and publication of findings for progress evaluations, including integration of RoLIS indicators for qualitative and quantitative analysis, with gender-disaggregated data, with or without some out-sourcing, 22 working days, 10%;
Report containing draft Standard Operating Procedures for data collection for key information required by the MOIA for decision-making on policing and security issues, 22 working days, 10%;
Final Report in electronic format and four (4) hard copies, covering all components of the Scope of Work, 5 working days, 5%.

Payment Modality

Payments under the contract shall be delivery based and be made on receipt of the specific milestone reports indicated above, and including a timesheet according to UNDP procurement formats for individual contractors. These shall be as indicated in the table above, and shall be made upon approval by the relevant LOTFA managers. The draft of the assessment and recommendations will be reviewed by both the MOIA concerned departments and UNDP LOTFA Management. Upon receipt of final comments, the consultant shall finalize the report for formal acceptance by UNDP at which point the final payment shall be released.

Price Proposal and Schedule of Payments

The contractor shall submit a price proposal as below:

Daily Fee – The contractor shall propose a daily fee which should be inclusive of his professional fee, local communication cost and insurance (inclusive of medical evacuation). The number of working days for which the daily fee shall be payable under the contract is 220 working days;
Living Allowance, LA – The contractor shall propose a DSA at the Kabul applicable rate of USD 181 per day for his/her stay at the duty station. The number of night for which the LA shall be payable under the contract is 280 nights. The contractor is NOT allowed to stay in a place of his choice other than the UNDSS approved places. UNDP will provide MORSS compliant accommodation in Green Village (GV) to the contractor. The payment of GV accommodation shall be made directly to GV by the contractor;
Travel & Visa – The contractor shall propose an estimated lumpsum for home-Kabul-home travel and Afghanistan visa expenses;
The contractor shall be entitled for R&R - 7 calendar days (USD 2,170) for every six weeks during the course of the assignment. After the last R&R, the contract should mandatorily stay in country for minimum of 30 calendar days.

The total professional fee, shall be converted into a lump-sum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the schedule of payment linked with deliverables.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning:

Knowledge Management and Learning:
In-depth practical knowledge of inter-disciplinary development issues
Seeks and applies knowledge, information, and best practices from within and outside of UNDP.

Development and Operational Effectiveness:

Ability to lead strategic planning, change processes, results-based management and reporting
Ability to lead formulation, oversight of implementation, monitoring and evaluation of development projects
Ability to apply development theory to the specific country context to identify creative, practical approaches to overcome challenging situations

Management and Leadership:

Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities;
Ability to lead effectively, mentoring as well as conflict resolution skills;
Demonstrates strong oral and written communication skills;
Remains calm, in control and good humored even under pressure;
Proven networking, team-building, organizational and communication skills.

Required Skills and Experience

Education:

Masters degree in social science with specialty in statistics or similar with experience in information management and survey techniques for policing and security or other relevant field from an accredited college or university.

Experience:

At least 10 years of professional experience in public sector statistics, including at least 5 years in police, rule of law or security-related statistics;
Previous experience working with Ministries of Interior or police services is a distinct advantage.

Language:

Excellent written and oral English skills;
Competence in Dari and/or Pashtu is an asset;
Past experience working in conflict affected countries desirable;
Prior work experience in Afghanistan is a consideration.

Work Arrangements

Institutional Arrangements

The international consultant will work under the overall supervision of the LOTFA Project Manager and under direct supervision of the Chief Technical Advisor of the LOTFA Institutional Development Component and in close coordination with the Chief Technical Advisor of the Police Professionalisation Component for those activities related to Police Professionalisation, as per the Annual Work Plans of the Components. The consultant shall work in close collaboration with LOTFA staff of the MPD project and will liaise with relevant ministerial authorities as and when required.

LOTFA project office will provide office space and internet facility, logistical and other support service including transport and security applicable to UNDP international personnel. The consultant however is expected to bring his/her own laptop and mobile phone and meet local communications costs (LOTFA will provide a local pre-paid SIM card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits (if any), etc shall be covered by LOTFA project.

Duration of the Work

The performance under the contract shall take place over total contract duration of 220 working days over ten (10) months, excluding joining and repatriation travel days.

Duty Station

The duty station for the contractor is Kabul, Afghanistan for the entire duration of the contract. Some field visits outside Kabul are envisaged under the contract. The Contractor will be required to report regularly and be present at LOTFA project office (MOIA and/or UNOCA) during the working hours, security conditions permitting. The contractor will follow the working hours and weekends as applicable to LOTFA staff. Contractor’s movement for meetings and consultations shall be coordinated by LOTFA project office. The contractor is at all times required to observe UNDP security rules and regulations.

Evaluation Method and Criteria

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight 70%;
Financial Criteria weight 30%.

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Technical Criteria 70 points

Technical Proposal (30 marks)

Technical Approach & Methodology (20 marks) – This explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.

Work Plan (10 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

Qualification and Experience (40 marks) [evaluation of CV]:

General Qualification (10 marks);
Experience relevant to the assignment (25 marks);
Experience of working for projects funded by UNDP (5 marks).

Documents to be included when submitting the proposals

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document.

Duly accomplished Confirmation of Interest and Submission of Financial Proposal Template using the template provided by UNDP (Annex II);

Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Technical proposal:

Brief description of why the individual considers him/herself as the most suitable for the assignment;
A methodology, on how they will approach and complete the assignment.