UNDP Jobs - 64175- UN Coordination Analyst

UN Coordination Analyst

Location :

Dili, Timor Leste

Type of Contract :

FTA Local

Starting Date :

01-Apr-2016

Application Deadline :

01-Mar-16 (Midnight New York, USA)

Post Level :

NO-A

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

One year extendable based on performance and fund availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UN Resident Coordinator (RC) is, in consultation with the representatives of the United Nations Agencies, Funds and Programmes, the team leader of the United Nations Country Team (UNCT) in Timor-Leste. The Resident Coordinator assumes, on behalf of the United Nations system, overall responsibility for, and coordination of, the operational activities for development of the United Nations system carried out at the country level, in conformity with the objectives and priorities of the Government and mandates and objectives of the UNCT organisations.
The Resident Coordinator Office (RCO), provides support to the Resident Coordinator and the UNCT, facilitating day-to-day collaboration, joint initiatives, as well as formulation and implementation of joint programmes. The RCO organizes UNCT meetings, ensures consistent flow of relevant information to and from the UNCT, monitors functioning of the UN thematic groups looks for opportunities of collaboration among UN entities including joint operations and joint programming.

Duties and Responsibilities

Under the guidance and direct supervision of the Head of the RCO, the UN Coordination Analyst provides assistance to the execution of services in the RCO. As such, she/he provides substantive and programmatic support to the core functions of the RCO as well as is in charge of all the administrative functions of the Unit.
The UN Coordination Analyst works in close collaboration with the Head of RCO and interacts regularly with staff from the UN Agencies, Funds and Programmes.

Summary of Key Functions:

Effectiveness support to the UNCT

Support to the UNCT on UN System collaborative programming and monitoring processes;
Administrative task related to the Resident Coordinator’s Office (RCO);
Effectiveness advocacy of UN activities in close consultation with the communication focal points of the UN system;
Supports inclusive humanitarian coordination and emergency preparedness;
Support inclusive gender thematic working group coordination and activities;
Effective Support to UNCT in identification, negotiation and implementation of Joint Operations activities.

Ensures effective support to the UNCT by:

Coordinates preparation of UNCT meetings, including preparing the agenda, preparing and filing documentation and minutes, overseeing the logistics, following up on pending decisions, circulating information to the UNCT in a timely and analytical manner;
Coordinates UNDAF Annual Review, Mid-Year Review and Mid-Term Review workshops, including dissemination of invitations, logistical preparations, etc;
Prepares information briefing kits upon request, including translation when needed;
Provides referral services for agencies without field representation to access national institutions and processes and for national partners to access the expertise of agencies without field representation.

Provides support to the UNCT on UN System collaborative programming and monitoring processes:

Provides technical support to the RC in strengthening the capacity of the UNCT to develop, coordinate, and implement the UN Development Assistance Framework (UNDAF);
Ensures that appropriate linkages are made to other ongoing programmatic initiatives, including national development plans and priorities as well as donor strategies;
Participates and provide support to inter-agency working groups on a number of socio-economic issues;
Identifies sources of information related to coordination, best practices and lessons learnt directly linked to country policy goals;
Supports the preparation of the RC annual report and UNCT/RC workplan.

Handles all administrative tasks related to the Resident Coordinator’s Office by:

Monitors the Support to the Resident Coordinator (SRC) fund and other funds dedicated to UNCT activities including preparation of RCO annual budget, budget tracking and monitoring and follow-up with relevant agencies;
Reports on the use of the funds to the UN RC and UNCT, proposal of budget revisions, approval of expenditures reports;
Processes expenditures for the RC Unit and maintains budget reviews updates for the RCO funds;
Maintains attendance records, processing leave requests for RCO staff, recruiting consultants or interns, processing all paper work related to travel of RCO staff;
Contributes to knowledge networks and communities of practice and organizes trainings to UN staff on coordination issues;
Ensures that other relevant administrative tasks for the unit are performed.

Ensures effective advocacy of UN activities in close consultation with the communication focal points of the UN system focusing on the achievement of the following results:

Ensures systematic information on UNCT activities to relevant audiences in collaboration with the communication focal points;
Makes arrangements for regular forums and events on issues related to UN activities with media, NGOs, communities, etc.;
Supports the implementation of media and communication strategies of the UNCT;
Collects inputs for speakers notes, talking points, speeches for major advocacy events of the RC system in close consultation with the UNCT and partners;
Updates and Monitors the UN internet based tools in collaboration with the communications focal points through the UNCG.

Supports inclusive humanitarian coordination and emergency preparedness, focusing on achievement of the following results:

Makes Arrangements of meetings of the Humanitarian Country Team (HCT), including preparing the agenda, preparing and filing documentation, overseeing the logistics, following up on pending decisions, circulating information to the HCT in a timely and analytical manner;
Support the finalization of the interagency contingency plan and its updates with key humanitarian and Government partners;
Support the RC and HCT in preparedness and response for humanitarian disasters.

Supports inclusive gender thematic working group coordination and activities, focusing on achievement of the following results:

Participate in the Gender thematic working group and related activities on behalf of the RCO, and provide support to the secretariat function as needed;
Support arrangements for meetings and other activities of the Gender thematic working group, as well as coordination of activities among the different agencies;
Ensure communication and engagement with the RCO for events organized.

Ensure effective support to UNCT in preparation and implementation of joint UN operations focusing on achievement of the following results:

Support the RCO in developing joint operations and facilitate information sharing through Standard Operating Procedures (SoPs);
Identification of strengths and weaknesses in UN Agencies operations in the context of ICT Services, Procurement Services, Human Resource Services, Finance Services, Administrative Services, and Logistics and Transport Services and Security Services;
Provision of advice on adjusting strategies and implementation modalities, cost-effective and efficient implementation of joint UN operations, common services and other UN functions.

Impact of Results:

The key results have an impact on the overall coordination capacity of the UNCT and the implementation of the UN System reform. In particular, the key results have an impact on the functioning of the UNCT and the RCO, the effectiveness of the thematic groups for UNCT joint programming and the capacity of the RCO to support the implementation of a joint advocacy/communications strategy.

Competencies

Functional Competencies:

Advocacy/Advancing a Policy-Oriented Agenda:

preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate;
Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of UNDP’s mandate and to support advocacy efforts.

Building Strategic Partnerships:

Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders;
Establishes and nurtures positive communication with partners.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Analyzes the requirements and synthesizes proposals;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Creating Visibility for UNDP/Supporting UNDP’s Capacity to Advocate:

Research and data analysis

Promotes awareness of UNDP’s centrally to development through dissemination of information and materials;
Maintains networks and knowledge assets for use in visibility and image activities.

Global Leadership and Advocacy for UNDP’s Goals:

Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences;
Maintains a functioning network of contacts in the media and civil society, to promote a better understanding of UNDP’s mandate and to support advocacy efforts.

Conceptual Innovation in the Provision of Technical Expertise:

Research and analysis

Keeps updated in his/her area of substantive expertise;
Identifies opportunities for conceptual innovation.

Client Orientation:

Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Bachelor or Master degree in any related field.

Experience:

Experience in the use of computers and office software packages (MS Word, Excel, etc);
At least two years of relevant experience (programmatic and/or administrative experience) for Bachelor degree and zero years of experience for Master degree;
Knowledge about the UN and RC systems would be an advantage.

Language:

Fluent in English and excellent writing skills.