UNDP Jobs - 64319- Administrative and Finance Assistant

Administrative and Finance Assistant - (Open to Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

11-Mar-16 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

One (1) year initial

Languages Required :

English

Expected Duration of Assignment :

With possible extension depending on performance and fund availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

In light of significant socioeconomic disparity and poor governance systems, the Philippine government launched in 2012 the Bottom-Up Budgeting (BUB) initiative. The BUB is a national government program designed to facilitate annual participatory planning and budgeting at the city and municipal level with the active participation of civil society organisations (CSOs), grassroots organisations, and communities. The BUB has 2 central objectives: 1) Support the attainment of the Philippine Development Plan’s goal of inclusive growth and poverty reduction by funding relevant projects, and 2) strengthening state – society relationships at the local level by providing incentives for local government units (LGUs) to engage with citizens in the budgeting and planning of such projects. There are 13 national agencies involved, each one providing a menu of services that LGUs and local communities can choose from. The Department of Social Welfare and Development is one of the agencies currently implementing BUB through the KALAHI-NCDDP, PSB and SLP programmes.

However, due to weak social infrastructure, financial and administrative bottlenecks, low government and CSO capacities, as well as policy gaps, implementation performance has been lacklustre. While DSWD has introduced a number of initiatives to accelerate delivery for 2015 projects, it faces an immense challenge in 2016, wherein it will have to address the 2015 backlog in addition to delivering on the 2016 projects within an election year. It is in this respect that the United Nations Development Programme (UNDP) offers support to assist in the implementation of BUB through a government co-financing initiative, which draws from the Standard Basic Assistance Agreement (SBAA) signed by the Philippine Government and UNDP in 1977, and clarified by the 2015 resolution issued by the Government Procurement and Policy Board. This programme aims to deliver 80% of BUB projects in 7 regions in 2016, while at the same time, piloting enhanced governance infrastructure, capacities, and reforms that will enable DSWD, LGUs, and CSOs to execute BUB - and wider service delivery processes - effectively and, over time, independently, without the need for external support.

Duties and Responsibilities

The Administrative and Finance Assistant will report directly to the BUB project manager, who will head the BUB project management team. This team shall be based within the UNDP Democratic Governance Unit, headed by the Governance Team Leader.

Under the overall guidance of the Project Manager, the Administrative Assistant will carry out the following responsibilities:

Assist in the maintenance of accounting records;
Process documents for cash advance, liquidation, and reimbursements in a timely manner, for submission to and approval of procurement officer / governance team leader;
Assist in the preparation of vouchers/payrolls for salaries and other benefits due to project staff;
Assist the Procurement Officer in the procurement of supplies including requisition, request for quotation, costing for services, machinery, basic necessities and any required materials for the project;
Record incoming and outgoing documents related to the project;
Perform messengerial tasks when needed;
Perform such other functions as may be directed by the Governance Team Leader.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Functional / Technical Competencies:

Ability to work in a diverse and multi-cultural environment;
Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
Demonstrates openness to change and ability to manage complexities;
Demonstrates self-management, including conflict management/negotiating skills on interpersonal issues;
Excellent oral and written communication skills in English and Filipino;
Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
Computer literate; good knowledge of Microsoft Office Applications.

Required Skills and Experience

Education:

Bachelor’s Degree in Business or Public Administration, Accounting, Finance or related field.

Experience:

At least three years’ experience in finance/administrative tasks;
Previous working experience with a UN agency an asset.

Language:

Fluency in the English, Filipino and the local language.

Note:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested submit their application online and complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/content/philippines/en/home/operations/jobs/ on or before 11 March 2016. Kindly note that only completed P.11 forms will be reviewed. Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

UNDP is an equal opportunity employer.

Please note that we will contact only the short-listed candidates.