UNDP Jobs - 64323- Procurement Officer - (Open to Filipino Nationals

Procurement Officer - (Open to Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

11-Mar-16 (Midnight New York, USA)

Post Level :

SC-9

Duration of Initial Contract :

One (1) year initial

Languages Required :

Expected Duration of Assignment :

With possible extension depending on performance and fund availability

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

In light of significant socioeconomic disparity and poor governance systems, the Philippine government launched in 2012 the Bottom-Up Budgeting (BUB) initiative. The BUB is a national government program designed to facilitate annual participatory planning and budgeting at the city and municipal level with the active participation of civil society organisations (CSOs), grassroots organisations, and communities. The BUB has 2 central objectives: 1) Support the attainment of the Philippine Development Plan’s goal of inclusive growth and poverty reduction by funding relevant projects, and 2) strengthening state – society relationships at the local level by providing incentives for local government units (LGUs) to engage with citizens in the budgeting and planning of such projects. There are 13 national agencies involved, each one providing a menu of services that LGUs and local communities can choose from. The Department of Social Welfare and Development is one of the agencies currently implementing BUB through the KALAHI-NCDDP, PSB and SLP programmes.

However, due to weak social infrastructure, financial and administrative bottlenecks, low government and CSO capacities, as well as policy gaps, implementation performance has been lacklustre. While DSWD has introduced a number of initiatives to accelerate delivery for 2015 projects, it faces an immense challenge in 2016, wherein it will have to address the 2015 backlog in addition to delivering on the 2016 projects within an election year. It is in this respect that the United Nations Development Programme (UNDP) offers support to assist in the implementation of BUB through a government co-financing initiative, which draws from the Standard Basic Assistance Agreement (SBAA) signed by the Philippine Government and UNDP in 1977, and clarified by the 2015 resolution issued by the Government Procurement and Policy Board. This programme aims to deliver 80% of BUB projects in 7 regions in 2016, while at the same time, piloting enhanced governance infrastructure, capacities, and reforms that will enable DSWD, LGUs, and CSOs to execute BUB - and wider service delivery processes - effectively and, over time, independently, without the need for external support.

Duties and Responsibilities

The Procurement Officer will report directly to the UNDP Procurement Specialist and BUB project manager, who will head the BUB project management team. This team shall be based within the UNDP Democratic Governance Unit, headed by the Governance Team Leader.

The Procurement Analyst will work in close coordination with the UNDP Procurement Team under the guidance of the UNDP Procurement Specialist. The Procurement Officer will directly responsible for the effective and timely delivery of procurement of goods, services and works for the project.

He/She is therefore expected to be able to analyze and interpret the financial rules and regulations, and provide solutions to a wide spectrum of complex issues related to procurement, while promoting a collaborative, client-focused, quality and results-oriented service.

The Procurement Officer is expected to work in close collaboration with DepEd, other units in the CO, primarily the programme and project teams in the CO and its field offices:

Completion of the Annual Procurement Plan for the Project and submitting them to the online platform of UNDP;
Prequalification of companies that can supply the project requirements;
Creation of Multiple LTAs for vendors found to be pre-qualified;
Develop/Implement the SOPs for the use of the LTAs, taking into consideration the possible need for secondary competition;
Implementation/Utilization of all existing LTAs and initiation of procurement activities that cannot be sources from the LTAs;
Supervise and implement the procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
Perform Buyer functions in Atlas for the creation of Purchase Orders for all procurement under the project.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Functional / Technical Competencies:

Ability to work in a diverse and multi-cultural environment;
Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
Demonstrates openness to change and ability to manage complexities;
Demonstrates self-management, including conflict management/negotiating skills on interpersonal issues;
Excellent organizational skills and ability to work effectively in teams, delivering through and with others;
Computer literate; good knowledge of Microsoft Office Applications.

Required Skills and Experience

Education:

College graduate in finance, accounting, or development related field;
Master’s degree preferred in finance, accounting, or development related field.

Experience:

At least four years’ experience in procurement at mid-management level;
Six years’ experience may be acceptable in lieu of master’s degree;
Previous working experience with a UN agency and or DSWD an asset.

Language:

Fluency in the English, Filipino and the local language;
Excellent oral and written communication skills in English and Filipino.

Note:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are requested submit their application online and complete the UN Personal History Form (P.11), available in our website http://www.ph.undp.org/content/philippines/en/home/operations/jobs/ on or before 11 March 2016. Kindly note that only completed P.11 forms will be reviewed. Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

UNDP is an equal opportunity employer.

Please note that we will contact only the short-listed candidates.