Background

UN Women, grounded in the vision of equality enshrined in the charter of the United Nations, works for the elimination of discrimination against women and girls, the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women will lead and coordinate United Nations System effort to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Members States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

In line with fulfilling UN WOMEN’s strategic objectives, UN WOMEN Egypt Country Office focuses on three areas of immediate concern: Strengthening women’s participation in governance and leadership, eradication of violence against women, women’s economic security and rights.

Under the guidance and supervision of the Project Manager, the Logistics Officer provides support to the project implementation and to the management in relation to the organization and follow-up on major international events, including exchange programmes between Egypt and Japan, in the Education Project framework.  S/he facilitates the efficient flow of information and communication to ensure expeditious dissemination of information and timely action within the office.

Duties and Responsibilities

Coordination and Logistical support:

• Assist in drafting of logistic plan(s) for the preparations of the events.
• Provide logistical support in the preparations of the international events.
• Identify the best practice in Japan and coordinate for the international exchange programmes.    
• Support with documentation of events proceedings.
• Ensure UN Women and donor visibility guidelines are adhered to.
• Assist in arranging press conferences before and during the events as required.
• Support with preparation of advocacy and communication material on request.

 Participants Management:

• Develop and maintain a list of invitees and record the attendance.
• Draft and send out invitations to participants.
• Follow-up by phone and email with invitees to increase their attendance.
• Prepare and distribute an arrival information pack to international participants as required.

Venue Arrangements and Management:

• Ensure venue is arranged according to specifications and ready for the events as required (as per specified event schedule). 

Deliverables:

• Logistic plan(s) developed for successful event implementation.
• List of contacts and visit sites developed for the international exchange programme
• Documentation of the events proceedings completed
• List of invitees for the events developed and updated
• Progress report timely submitted to the Project Manager as per guidance

Competencies

Core Values / Guiding Principles:

Integrity:

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

• Take charge of self-development and take initiative.

Work in teams:

• Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

• Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

• Demonstrate informed and transparent decision making.

Functional Competencies:

• Proven ability to develop user-friendly, high quality communication materials.
• Outstanding writing and editing skills in Japanese.
• Proven networking skills and ability to generate interests in UN WOMEN.
• Strong organizational skills, ability to meet tight deadlines, and to complete multiple tasks by establishing priorities.
• Strong ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality

Required Skills and Experience

Education:  

• High school or university degree in a related field to UN WOMEN areas of competence.

Experience: 

• At least five years of relevant experience in logistic support for national and/or international organizations.
• Experience working with the UN and UN development programmes and projects would be a strong asset.

Language: 

• Proficiency in written and spoken Japanese is required.
• Good knowledge of Arabic and English written and spoken is required.