Background
Under the guidance and direct supervision of the UN Coordination Specialist, the UN Coordination Assistant provides assistance to the execution of services in the UN Coordination Unit by managing data and providing support to UN activities implementation. The UN Coordination Assistant promotes a client-oriented approach.
The UN Coordination Assistant works in close collaboration with colleagues in RCO Unit, UNDP Operations and Finance Units, in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Summary of Key Functions:
- Implementation of operational strategies
- Support to effective and efficient functioning of the unit (RCO unit)
- Support to administrative and logistical services
- Support to office maintenance and assets management
- Support to knowledge building and knowledge sharing
Competencies
Building Strategic Partnerships (for UN Coordination)
Level 1.1: Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing (for UN Coordination)
Level 1.1: Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise (for UN Coordination)
Level 1.1: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development (for UN Coordination)
Level 1.1: Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems (for UN Coordination)
Level 1.1: Data gathering and implementation of management systems
Uses information/databases/other management systems
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Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management (for UN Coordination)
Level 1.1: Gathering and disseminating information
Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience
Education
Higher National Diploma (BTS) in business administration or equivalent.
Experience
5 years of relevant experience in administrative or programme support service. Experience in providing support for Coordination and inter agency activities. Experience in usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
Languages
French or English with a working knowledge of the other language.