UNDP Jobs - 65726- Human Resources (HR) Assistant

Human Resources (HR) Assistant - (Open to Mauritius Nationals Only)

Location :

Port Louis, MAURITIUS

Type of Contract :

FTA Local

Starting Date :

01-Jul-2016

Application Deadline :

01-May-16 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

1 year renewable

Languages Required :

English French

Expected Duration of Assignment :

5 years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Operations Manager, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Ensures implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin;
HR, Position Administrator and Absence Processor in Atlas;
Preparation of contracts (100/300 SCs);
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
Maintenance of the CO staffing table;
Collection of background information for submissions to the Local Appointment and Promotion Board (CRP);
Update of the CO rosters;
Maintenance of proper filing system for HR records and documents;
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies;
Support to staff members and dependent as and when required, by processing requests for visas, residence permits, UNLPs, VIP facilities, duty exemptions and identity cards.

Ensures proper staff performance management and career development focusing on achievement of the following results:

Provision of background information to CRG;
Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on HR;
Contribution to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Building Strategic Partnerships

Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives.

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Presentation of information on best practices in organizational change

Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems

Data gathering and implementation of management systems

Uses information/databases/other management systems.

Client Orientation

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines.

Promoting Accountability and Results-Based Management

Gathering and disseminating information

Gathers and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary education diploma required;
University Degree in Human Resource, Business or Public Administration would be an asset but not a requirement.

Experience:

5 years of relevant HR and/or administrative experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

Fluency in English and French languages.

Nationality:

Qualified Mauritian only.

Mode of Application:

Interested and qualified candidates should apply on-line through UNDP jobs website: http://jobs.undp.org or www.mu.undp.org (under Operations);
Please ensure that you upload the Personal History Form – P11 (available at www.mu.undp.org under Operations/Jobs) and your CV as one attachment in the relevant field of the on-line application; Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.
You are required to provide the exact titles of your degrees/qualifications (as per certificates) in the Personal History Form and CV.
Incomplete applications or applications received after the closing date will not be given consideration;
Please note that only short-listed candidates will be contacted;
Female candidates are highly encouraged to apply.

Attention to all applicants:

As part of the application submission process, candidates must submit and upload the Personal History Form – P11 (available at www.mu.undp.org) and a CV, both as one attachment in the relevant field of the on-line application.

UNDP reserves the right not to make any appointment following this advertisement.