Background

Duties and Responsibilities

Under the guidance and direct supervision of the Field Security Advisor (FSA), the  Field Security assistant  is responsible for the following duties:

• In-conjunction with the UNDP office drivers, coordinate transportation of UNDP personnel
• Transport staff members to various destinations as and when required, within the boundaries of the UN Security Policies and Procedures for Iraq
• Assist with newly recruited driver training and assessments
• Assist with pre-deployment briefing to newly deployed personnel to Iraq covering security, logistics and movement details.
• Maintain a record of the UN Travel Advisory and ensure that all personnel are properly informed of special security and safety requirements when traveling to certain high-risk locations.
• Must have a detailed working knowledge of the UN security policies and procedures for Iraq, particularly in relation to transportation of UN personnel.
• Assist with- and maintain UNDP staff lists, including warden lists
• Assist with regular security drills
• Strictly adhere to all UN security rules and regulations at all times
• Planning of routes, in conjunction with the UNDP Security Unit, ensuring the safety of passengers at all times
• Maintain a close liaison with the UNDP and the UNAMI Security Units ensuring a detailed knowledge of the most safest routes within the region
• Ensure that the assigned vehicle is fully operational and well maintained including inventory of all the necessary communication and emergency equipment readily available and tightly secured in their assigned vehicles such as first-aid kit, fire extinguisher, serviceable spare wheel, wheel changing kit, spare keys, torch, spare water, jumper cable & tow rope;
• Ensure that the vehicle fleet is maintained regularly in accordance with service records of each vehicle and when required.
• Ensure that the vehicle fleet is in good operational condition: conducting daily checks (oil, fuel, brakes, tyres, battery, tool kits, etc) on all assigned vehicles and before the commencement of any trip/mission, and reporting of any defects to the FSA for immediate repairs and maintenance
• Assist the UNDP Security Unit in maintaining liaison and rapport with the local security authorities and other relevant government authorities when required, perform functions as member of an advance party if required and assist in checking, reconnaissance of routes and destinations prior to the movement of UNDP personnel.
• Act as Team Leader during all movements;
• Assist in accomplishing effective protective security coverage for their assigned Principals and remain vigilant and alert at all times whilst on duty and carry out training in areas of deficiencies to meet higher level of competencies;
• Keep abreast of tactical operational procedures, emergency and contingency planning of UNDP procedures for road movements and participate during team training;
• Assist with maintaining and continually updating the communication-tree for UNDP Iraq in Baghdad and coordinate with the FSA for regular testing of the communication-tree.
• Ensure that UNDP personnel performing functions as Wardens and First Aiders are issued with appropriate SSU equipment required to successfully execute their duties
• Develop and maintain positive relations and networks with local national security agencies
• Collect and Disseminate security-related information on Iraq to the FSA
• Report any security and safety related incidents, problems and deficiencies to the FSA immediately
• Assist the FSA in the preparation of reports and in reporting of security related incidents
• Assist the FSA with the investigation of incidents as and when required
• Perform any other tasks as required by the FSA.

Competencies

Corporate Competencies:

1) Organizational Awareness
2) Developing and Empowering People / Coaching and Mentoring
3) Working in Teams
4) Communicating Information and Ideas
5) Self-management and Emotional intelligence
6) Conflict Management / Negotiating and Resolving Disagreements
7) Knowledge Sharing / Continuous Learning
8) Appropriate and Transparent Decision Making 

Functional Competencies:

Knowledge Management and Learning

• Shares knowledge and experience;
• Provides helpful feedback and advice to others in the office.

Development and Operational Effectiveness

• Demonstrates excellent knowledge of protocol
• Demonstrates a high level of knowledge and understanding of the UN Security System
• Demonstrates an understanding of the security and political environment in Iraq

Leadership and Self-Management

• Consistently displays a high level of attention to detail and accuracy in the execution of duties and functions
• Displays a keen sense for the prioritization of work and resourcefulness in achieving objectives
• Consistently approaches work with energy and a positive, constructive attitude;
• Remains calm, in control and good humored even under pressure
• Remains security conscious and will not to discuss and divulge any sensitive or confidential information to any unauthorized person
• Responds positively to critical feedback and differing points of views
• Displays strong organizational abilities and the ability to quickly grasp complex structures and situations
• Displays the ability to work in a multi-national/cultural environment

Required Skills and Experience

Education:

• Secondary Education, University Degree desirable but it is not a requirement.

Experience:        

• Minimum 5 years relevant experience in administration, security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable;
• Previous experience in Asset management and procurement of equipment would be as asset.
• a safe driving record is an essential requirement. Previous training and experience as a Close Protection/Personal Security Team Driver would be beneficial.

Language Requirements:              

• Fluency in English and Arabic both written and spoken is required

Other Skills:

• Familiarity with relevant PSD communication equipment, computer applications (MS Word, Excel, Power point), Must possess valid national driver's license.

• Instruction for submission of applications: Please fill out a P-11 form posted on http://www.iq.undp.org/content/iraq/en/home/operations/jobs.html and apply online job. Please note that no other type of application form, including CVs, will be considered for such positions, other than the one found at the link specified above.
• Only candidates who are short-listed will be contacted.
• We strongly encourage qualified female applicants for this position. UNDP seeks to ensure that male and female employees are given equal career opportunities, and that staff members are able to keep an appropriate balance between work and private life.  
• UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
• UNDP, as a matter of practice, does not charge any application, processing or training fee at any stage of the recruitment process.

Other useful information regarding the post level and remuneration package:

 POST LEVEL:

The General Service category consists of seven levels (GS1 to GS7) where GS7 is the highest level and GS1 is the lowest level.

REMUNERATION:

For new Fixed-Term Appointment (FTA) in General Service categories, candidates are appointed at step 1 (one) of the salary scale. One additional step may be granted for each additional year of relevant work experience beyond the minimum required for appointment at step 1 (one) of the grade up to maximum of step 5 (five).

The latest Salary Scale for General Service category (for Iraq) can be accessed through the following link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/iraq.htm

Once you are in, please click on the following link under General Service Category – Revision 31, effective 1 December 2013 (for staff recruited on or after 1 December 1997) . The net base salary amount t is reflected under the (Total Net) line of each level.