Background

UNDP works in nearly 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. It helps countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.  

Currently, UNDP is implementing its four-year strategic plan for 2014-2017.  The organisation is held accountable for delivering results against the Integrated Results and Resources Framework (IRRF) of the strategic plan, 2014-2017.  The Annual Report of the Administrator (ARA) is UNDP’s primary results report submitted to the Annual Session of the Executive Board.

In June 2015, UNDP submitted its first ARA under the current strategic plan to the Executive Board.  UNDP has submitted the midterm review of the strategic plan, including the ARA for 2015, to the Executive Board in June 2016.  These documents can be found on the Executive Board website below:

The ARA consists of a narrative report (maximum 8,500 words) with development context, development results, organizational results, UN coordination results and financial results, accompanied by annexes, including a populated IRRF and a report card. There is no formal word limit for the annexes.

In its decision 2016/4, the Executive Board;

  • welcomed “new analysis of the percentage of country offices achieving their cumulative milestones and requests further reporting in the 2017 annual report of the Administrator on changes in the percentages of country offices meeting or exceeding their cumulative milestones”;
  • requested UNDP to “continue to improve the quality of data, analyses and evaluations used to measure country office performance and the linkages between global-level outcomes and country-level results”;
  • requested UNDP to “provide in the next annual report some further analysis on the relationship between financial resources invested and results achieved”;
  • welcomed “the format of the annual report that combines annual progress as well as a cumulative review of the implementation of the strategic plan”; and
  • requested “the Administrator to continue to use this format for the annual report to be presented at the annual session of 2017”. 

 

UNDP is currently in the process of collecting 2016 results and data from its country offices and headquarters units through the results oriented annual reports (ROARs), IRRF, decentralized evaluations, financial systems and other relevant internal and external sources.  The ARA for 2016 is expected to be completed by the end of March and annexes by the end of April in order to be submitted to the Annual Session of the Executive Board in June 2017.  

Duties and Responsibilities

The Report Editor is expected to frame, draft, compile and edit the narrative section and annexes of the ARA for 2016 based on the analysis and data provided by the BPPS DIG results team and other relevant units. 

In particular, the Report Editor will ensure that the overall storyline of the report is strategic and substantive and showcases where UNDP has achieved results.  Building on the experience of the 2014 ARA and midterm review report with its in-depth analysis, the 2016 ARA will follow the same methodology to in-depth analysis and reporting of the seven outcomes that capture a broad spectrum of UNDP’s achievements.  As was previously the case, the in-depth review needs to furnish analysis that makes the link between UNDP’s output results and the outcome level results of the Strategic Plan. In addition, the report will need to capture cross-practice linkages, analysis of financial resources invested and results achieved, multi-year progress toward outcome-level achievements, lessons learned, challenges ahead and measures UNDP is adopting to meet those challenges to achieve the seven outcomes and the Sustainable Development Goals (SDGs).

Under the guidance of the Director of DIG and the direct supervision of the Policy Specialist on IRRF and Corporate Reporting and in close collaboration with other members of the BPPS DIG results team and other relevant units, the Report Editor will:

  • draft the narrative section of the ARA based on the performance analysis provided by the BPPS DIG results team and the other parts of the organization;
  • create effective charts and tables for the narrative report and annexes;
  • format and edit the report and annexes according to the Executive Board guidelines; and
  • provide editorial review of the whole report and annexes.

 

The work will be home based with two one-week missions to UNDP headquarters in New York.  There will be a combination of face-to-face meetings, desk reviews and telephone/video conferences. The Report Editor will have all the performance analysis conducted by the BPPS DIG results team as well as various results and evidence data. 

Competencies

Functional Competencies

  • Excellent writing skills, particularly to summarize complex findings and convey complex achievements in clear results language.
  • Ability to analyze a large amount of qualitative and quantitative data.
  • High level of knowledge on UNDP, other UN agencies, and/or non-profit organizations,
  • High level knowledge on results based management, strategic planning and results reporting.
  • Ability to create effective graphs and charts from complex data set.

 

Management competencies

  • Focuses on impact and results for the client and responds to feedback in a timely and constructive manner.
  • Consistently approaches work with energy and a positive attitude.
  • Remains calm, in control and composed even under pressure.
  • Demonstrates openness to change and ability to manage complexities.

 

Corporate Competencies

  • Demonstrates integrity by upholding the United Nations' values and ethical standards; treats all people fairly.
  • Appreciates differences in values and learning from cultural diversity.
  • Promotes UNDP’s vision, mission and strategic goals.
  • Displays cultural, gender, religion, race, nationality and age-based sensitivity and adaptability.
  • Demonstrating consistency in upholding and promoting the values of UNDP in actions and decisions, in line with the UN Code of Conduct.

Required Skills and Experience

Education

  • Masters or PhD in a relevant field.

 

Experience

  • At least five years of international development experience.
  • Excellent writing skills, particularly to convey complex achievements in clear results language.
  • Skilled strategic thinker and excellent analytical abilities, particularly ability to consolidate disjointed and potentially conflicting information.
  • Solid understanding of strategic planning and corporate results reporting both at the macro and meso level.
  • Excellent understanding of international development issues and knowledge of the UN system.
  • Ability to analyze large multi-country datasets in a short period.
  • Familiarity with UNDP, the UN system and the international development landscape.
  • Advanced skills in MS Word and Excel to develop effective graphs and charts. 
  • Experience working collaboratively in small teams with tight deadlines

 

Language

  • Proficiency in written and spoken English

 

Application Procedure

The application package containing the following:

The application package containing the following (to be uploaded as one file):

  • Online application with brief description of why the Offeror considers her/himself the most suitable for the assignment.
  • Personal CV or P11, indicating all past experience from similar assignments and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.
  • One writing sample of a similar subject/assignment.

 

Note: The above documents need to be scanned in one file and uploaded to the online application system as one document.

 

Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.

  • The financial proposal should specify an all-inclusive daily fee (based on a 7 hour working day - lunch time is not included - and estimated 21.75 days per month).
  • The financial proposal must be all-inclusive and take into account various expenses that will be incurred during the contract, including: the daily professional fee; cost of travel (two one-week missions to New York) from the home base to the duty station and vice versa; living allowances at the duty station; communications, utilities and consumables; life, health and any other insurance; risks and inconveniences related to work under hardship and hazardous conditions (e.g., personal security needs, etc.), when applicable; and any other relevant expenses related to the performance of services under the contract.
  • In the case of unforeseeable travel requested by UNDP, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.
  • If the Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under a Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

The Financial Proposal is to be emailed to cpu.bids@undp.org

 

Evaluation process

Applicants are reviewed based on the functional competencies stated above and based on the technical evaluation criteria outlined below.  Applicants will be evaluated based on cumulative scoring.  When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

  • Being responsive/compliant/acceptable; and
  • Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation where technical criteria weighs 70% and Financial criteria/ Proposal weighs 30%.

 

Technical evaluation - Total 70% (70 points):

Only those candidates who meet the minimum level of education, language and experience requirements will be considered for the technical evaluation.

The technical evaluation will be conducted through desk review.

The technical proposals will be evaluated based on the following criteria:

  • Excellent writing skills, particularly to summarize complex findings and convey complex achievements in clear results language.  (30 points)
  • Knowledge on UNDP, other UN agencies, and/or non-profit organizations. (15 points)
  • Demonstrable experience international development. (10 points)
  • Ability to analyze a large amount of qualitative and quantitative data. (10 points)
  • Knowledge on results based management, strategic planning and reporting. (5 points)

 

Candidates obtaining a minimum of 70% of the 70 points (49 points) for the technical criteria shall be considered for the financial evaluation.

 

Financial evaluation - Total 30% (30 points)

The following formula will be used to evaluate financial proposal:

p = y (µ/z), where

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

 

Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

 

Institutional arrangement

  • The Report Editor will be given access to relevant information necessary for execution of the tasks under this assignment;
  • The Report Editor will be responsible for providing her/his own laptop.
  • The Report Editor will receive overall direction and guidance from the Director of the Development Impact Group and be supervised by the Policy Specialist, IRRF and Corporate Reporting.  He/she will closely work with the DIG results team.

 

Payment modality

  • Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.
  • Payments will be made upon satisfactory achieved deliverables and submission of time sheet in accordance with number of days worked and certification of payment. All payments are subject to the clearance and approval of the direct supervisor. The contract price is fixed regardless of changes in the cost of components.

 

Duration of the Work

  • The contract duration will be 52 working days within 2.5 months. 

 

Duty Station

  • The Contractor’s location for the contract duration is home-based, with two one-week missions to New York, United States of America.

 

Payment modality

  • Payment to the Individual Contractor will be made based on the actual number of days worked, deliverables accepted and upon certification of satisfactory completion by the manager.
  • The work week will be based on 35 hours, i.e. on a 7 hour working day, with core hours being between 9h00 and 18h00 daily.

Annexes (click on the hyperlink to access the documents):

Annex 1 - UNDP P-11 Form for ICs

Annex 2 - IC Contract Template

Annex 3 – IC General Terms and Conditions

Annex 4 – RLA Template

 

Any request for clarification must be sent by email to cpu.bids@undp.org 

 

The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.