Background
JOB CODE TITLE: FATA Coordination Specialist
GRADE: Individual Consultant
DURRATION: 6 months / 22 working days per month
SUPERVISOR: Head of Resident Coordinator’s Office
MATRIX MANAGER: Governance & Reforms Advisor, FTRP, UNDP
DUTY STATION: Islamabad with occasional travel to KP and FATA
FATA coordination improved through comprehensive data gathering (who’s doing what where), needs and gap analysis, and professional communication of development activities and results to national counterparts and international community.
Over the last decade, Pakistan’s north-western areas of Khyber Pakhtunkhwa (KP) and the Federally Administered Tribal Areas (FATA) have experienced large-scale population displacements due to militancy and military operations against militants and armed groups. Patterns of displacement and return movements have coexisted – often new displacements occurred in parallel with returns to other areas. In 2014, the Government of Pakistan launched the military operation Zarb-e-Azb to establish the writ of the government in the remaining agencies of FATA notably Khyber and North Waziristan.
With the success of military operations, the Government of Pakistan launched the Sustainable Return and Rehabilitation Strategy in 2015, announcing the return of the remaining displaced population (about 300,000 families) by the December 2016. UN agencies both supported the formulation of the strategy and the implementation of the strategy’s five pillars: infrastructure rehabilitation; law and order; governance and service delivery; livelihoods; and social cohesion and peace building.
Recently, the government has launched comprehensive reforms to mainstream the FATA region, which until now is governed by a special law (Frontier Crimes Regulation 1901), where normal laws and rights enshrined in the constitution of Pakistan are not applicable to the residents of FATA. The UN has played a leading role in advocating for and supporting government-led efforts to mainstream the FATA region. With the launch of the report of the Committee on FATA Reforms 2016, the UN system in Pakistan as well as the international community see significant tasks ahead in terms of supporting the government’s transition and recovery efforts in FATA.
The office of the Resident Coordinator will play a leading role in leading international coordination on FATA reforms. The FATA Coordination Specialist will track and analyze UN and non-UN programming in FATA. The consultant will produce sophisticated coordination documents and dashboards to monitor, coordinate, and facilitate development programming and support effective international assistance to the FATA recovery and reforms processes.
Duties and Responsibilities
The UN Coordination Specialist will provide support and technical assistance in the areas of aid effectiveness, donor coordination and providing general support to the RC and UNCT and HCT on donor and resource mobilization related matters related to FATA development, recovery, and governance.
Specifically, the Specialist will:
Coordinate with UNCT, HCT, NGOs, INGOs, and government counterparts on 3Ws (who is doing what where.) This involves meeting with the country team, and various development partners, compiling data from their workplans, funding plans, and proposals into a consolidated matrix / dashboard.
Analyzing the data received for gaps and overlap, and compiling drill-down data where required.
Maintaining an effective database of FATA development programming.
Compiling the data into effective communication tools such as a monthly report, a series of thematic dashboards, presentations, or any other media as required.
Draft strategic analyses regarding international support opportunities for FATA development, recovery and governance.
Provide regular briefs for the RC, CT, Government, and Donor community as required;
Keep RC/HC continuously informed of donor activities in FATA;
Prepare presentations, briefing notes and talking points as and when required on issues related to donors and their activities, development sectors as well as more general development and humanitarian affairs;
Supporting development of information tools for donors;
Any other tasks assigned by the head of the RCO or matrix manager.
Competencies
Knowledge and Skills:
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the office
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Good understanding of administrative and socio-economic dynamics of FATA
Good understanding of Government institutional and policy set up at various tiers especially in FATA
Strong analytical and policy report writing and review skills
Ability to cope with uncertainty and to work under pressure
Strong ethics, inter personal skills and a collaborative attitude and team player
Strong computer related know-how especially in report writing and data analysis
Program Management:
Ability to effectively coordinate with multi-tiered development partners, including UN agencies, government entities, donors and civil society organizations in support of Programmeimplementation, monitoring and mobilize resources
Good knowledge of the Results Management Guide and Toolkit
Strong IT skills
Functional Competencies:
- Strong analytical skills, critical thinking skills, and understanding of research and indicators;
- Builds strong relationships with government, national and international counterparts, focuses on impact and result for partners and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates openness to change and ability to manage complexities
Corporate Competencies:
- Demonstrates integrity by modeling UN’s values and ethical standards
- Promotes the vision, mission and strategic goals of the UN
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Strong ethics, a collaborative attitude and a passion for improving citizens’ lives
Required Skills and Experience
Education:
Master or higher degree in Economics or in Social Sciences from a reputable national or foreign institution
Experience:
5 years of professional work experience in the fields of donor/aid coordination and programme management is essential; Good understanding of UN system in Pakistan; Sound knowledge of and exposure to a range of development activities, strong analytical capacity and in particular the ability to analyze and articulate the area specific needs for coordinated UN work; Understanding of Resident Coordination System, System wide Coherence and UN Reforms; Ability to work under pressure and solid understanding of institutional mandates; Excellent knowledge of spoken and written English, with good analytical and communication skills.
Language Requirements:
Fluency in English and Urdu, Pashto is a significant asset.
Mobility:
The incumbent may be required to travel occasionally to field locations including FATA
FINANCIAL PROPOSAL
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measureable deliverables. In order to assist in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems and number of anticipated working days).
EVALUATION PROCESS
Individual consultants will be evaluated based on the Cumulative analysis. The award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
Responsive/compliant/acceptable, and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight: 70%
Financial Criteria weight: 30%
Only candidates obtaining a minimum of 49 out of 70 points would be considered for the Financial Evaluation
Evaluation:
1. Coordination Experience (17.5 Marks)
2. Knowledge and Experience with FATA (17.5 Marks)
3. Demonstrated analytical and writing experience (17.5 Marks)
4. Education - (17.5 Marks)
Weight Per Technical Competence:
- Weak: Below 70% - The individual consultant/contractor has demonstrated a WEAK capacity for the analyzed competence
- Satisfactory: 70-75% - The individual consultant/contractor has demonstrated a SATISFACTORY capacity for the analyzed competence
- Good: 76-85% - The individual consultant/contractor has demonstrated a GOOD capacity for the analyzed competence
- Very Good: 86-95% - The individual consultant/contractor has demonstrated a VERY GOOD capacity for the analyzed competence
- Outstanding: 96-100% -The individual consultant/contractor has demonstrated a OUTSATNDING capacity for the analyzed competence
Please submit your Technical and Financial proposals to the following address: not later than March 29, 2017 at 1230 hrs. Pakistan standard time. Hand delivery is not acceptable.
UNDP Registry, Quotation/Bids/Proposals
United Nations Development Programme
Serena Business Complex, 2nd Floor, Khayaban-e-Suharwardy,
Islamabad, Pakistan
Tel: 051-8355600 Fax: 051-2600254-5
OR by email to bids.pk@undp.org no later than March 29, 2017 (12:30 Hrs).
Kindly write the following on top left side of the envelop or email subject line UNDP-IC-2017-056
Important note for email submissions: Please put UNDP-IC-2017-056 in the subject line. Further, our system will not accept emails those are more than 3.5 MB size. If required, segregate your emails to accommodate email data restrictions. For segregated emails please use sequence of emails like Email 1, Email 2 …. in the subject line. For attachment purposes please only use MS Word, Excel, Power Point or PDF formats.
If you request additional information, please write to procurement.info@undp.org. The team will provide necessary information within due date. However, any delay in providing such information will not be considered a reason for extending the submission date of your proposal. All/any query regarding the submission of the proposal may be sent prior to the deadline at the e-mail/address mentioned above.
The detailed TORs can be dowloaded from UNDP CO Website: