Background
Under the supervision of the UNV Programme Officer and UNV Administrative and Programme Assistants, the UNV FU intern will be expected to undertake tasks to support volunteer, administrative, and programme related support. As such, she/he is expected to uphold and promote the principles of the United Nations Volunteers programme.
Duties and Responsibilities
Duties and Responsibilities:
- Maintain up to date volunteer records of all UN volunteers assigned to the country, ensuring that all correspondence and periodic reports are properly kept, and that related matters requiring action are brought to the attention of his/her supervisor;
- Communicate with national and international volunteers on the hire, termination and training reimbursement procedures;
- Provide administrative support and follow up on UNV’s payment with finance department and notify UN Volunteers when done;
- Prepare UNVs packages for the orientation training (contracts, Conditions of Service, Annexes, Medical Insurance Card, UNV card);
- Submit request to HQ for UNV cards, medical kits, CIGNA cards;
- Follow up with the pouch unit from UNDP and the hosting agencies the timely distribution of the UNVs documents (contracts, passports, UNV cards);
- Provide the required support, where appropriate, to his/her supervisor in managing and monitoring UNV projects, under the supervisor’s responsibility;
- Provide support to the coordination of taskforce group activites, and other programme activities as and when required;
- Support the supervisor in activities and events promoting volunteerism in the country, including International Volunteer Day (IVD);
- Draft and type programme-related correspondence;
- Participate in programme-related meetings and take minutes;
- Perform other relevant duties as may be required.
Furthermore, interns with UNV are required to:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities.
Competencies
Core Competencies:
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making
Required Skills and Experience
Qualifications and Experience:
- Excellent command of written and spoken English
- Ability to think creatively, work logically and precisely with attention to detail.
- Ability to write clearly and concisely.
Eligibility
Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:
- Be enrolled in a graduate school programme (second university degree or
- equivalent, or higher);
- Be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent);
- Have graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation.