Background
The NGO Affairs Bureau (NGO-AB) was established in 1990 through an administrative order of the Government. Its prime objective is to provide a one-stop service to NGOs operating in Bangladesh with the assistance of foreign donation, and whom are registered under the Foreign Donations (Voluntary Activities) Regulation Ordinance, 1978. In addition, it facilitates the activities of NGOs in the country, and ensures their accountability to the state, as well as to the citizenry of the country. Initially, it was located in the President Secretariat's Public Division and, later on, in the Cabinet Division. In 1991, with the re-introduction parliamentary form of government, the NGO-AB was placed under the Prime Minister's Office as a regulatory body of the NGOs with the status of a government department.
The NGO-ABs primary function is to regulate the receipts and expenditure of foreign donations for voluntary activities. The NGO-AB deals solely with NGOs who are in receipt of foreign donations. The NGO-AB implements the legislations, regulations, and policies outlined with the Foreign Donations (Voluntary Activities) Regulation Ordinance, 1978 and the Foreign Contribution (Regulation) Ordinance, 1982, the Foreign Donations (Voluntary Activities) Regulation Rules, 1978, as well as regular circulars and gazettes of the Government.
At the request of the NGO-AB Director General, UNDP recently conducted a capacity assessment of the bureau which amongst other recommendations, advises the bureau to take up a 3-year capacity development project. Using the UNDP Capacity Assessment methodology, the assessment makes a series of recommendations at the level of the enabling environment, the organization and the individual basis on assessments made by the officers and staff of NGOAB, the top officials of NGOs, and with the different stakeholders in two districts of the country.
The assessment calls for several recommendation including re-strengthening of the NGOAB has been recommended to bring in greater professionalization through an intake of development, IT and M&E Specialists. The study also recommends that the NGOAB plays a key role in authenticating and validating the numerous knowledge management and networking activities that are being undertaken to ensure that there is a two-way learning between the government and the NGOs.
There are other partners keen to join this project/consortium in kind (for e.g. VSO through volunteers, the platform for INGOs through their training capacity on thematic issues etc). Thus at the request of the NGOAB, UNDP Bangladesh will support a project formulation mission and recruit one international consultant assisted by a national consultant to develop a 3 year capacity development project for enhancing the capacity of the NGO-AB in the light of the assessment including development of a result & resource framework (RRF), estimated budget through consultations with key stakeholders and tie in the different layers of initiatives that have already started.
Overall objective
To design and develop a capacity development project document following UNDP guidelines and template that will include a detailed results framework, budget and TORs including resource mobilization strategy.
Specific objectives
- To liaision with NGO-AB, UNDP and Prime Minister’s Office including a2i;
- To conduct Background reserch on NGO-AB;
- To review existing capacity assessment report of NGO-AB and in light of the report a technical assistance project to be developed in consultation with stakeholders.and including NGOs/CSO’s;
- To meet with the Prime Minister’s Office, NGO-AB, INGO and national NGO representatives, UNDP SM, and other development partners working in this field.
- To conduct field visit including FGD to gather information;
- To ensure an enhanced quality of ProDoc produced ;
- To conduct a sharing workshop to share the draft pro-doc by the consultant to receive feedback on the methodologies, approaches, major activities for next 3 years to achieve targeted results.
Duties and Responsibilities
Scope of Work
- Conduct a mission to Dhaka for wide consultations with the key stakeholders including NGO-AB, PM Office, different projects of UNDP including a2i, NGO’s, Donors and UNDP SM;
- Conduct FGDs & planning exercise as per proposed outputs and expected results with key stakeholders both at national and district level.
- Conduct a workshop involving national and International NGO’s to understand and explore the demand side of the Proposed Project related to SDG Goal 16 and to discuss UNDP’s comparative advantage in the sector and engagement with NGO-AB.
- Based on the consultations and planning exercise the consultant will draft a pro-doc based on UNDP prescribed format to be shared with the stakeholders for their comments;
- Draft a Results Framework (including Outcomes, Outputs, activities, Indicators and Risks/Assumptions), for the project.
- Draft TORs of project personnel with roles and responsibilities and propose suitable project management, implementation and reporting arrangements;
- Assist in the design of the project’s Knowledge Management strategy;
- Develop sustainability and exit strategy for the project;
- Find a strategy on how knowledge network can be linked with initiatives that promote social innovation for achieving SDGs.
- Finalization of the document, incorporating the feedback from the different stakeholders including UNDP;
Expected outputs / deliverables
- Inception report on work plan of developing Prodoc and methodology of work in consultation with UNDP team - 2 working days;
- Review relevant literature, the NGO-AB capacity assessment report, SDG’s specific targets and indicators related with NGO-AB, and Consultations with NGO-AB, Prime Minister’s office, UNDP Senior Management, Foreign Adviser of the PM Office, Representatives from INGOs and NGOs - 5 working days;
- Conduct a field visit in two adjacent districts of Dhaka - 2 working days;
- Share the draft pro-doc and collect feedback through a workshop organized by UNDP - 7 working days;
- Submission of a draft pro-doc to UNDP for review and incorporate feedback - 5 working days;
- Submission of a final Pro-Doc to UNDP which includes RRF, Budget, ToRs, a partnership strategy with the UK charity commission and a resource mobilization strategy - 4 working days.
Supervision and Performance Evaluation
The International Consultant will be working with the focal person of NGO-AB activity and Governance Cluster Portfolio Manager (oic).
Timeframe and deadlines
The assignment will be for 25 working days over 2 month period.
Reporting authority
The Consultant will closely work with the focal person of NGO-AB and will be reportable to The Governance Cluster Portfolio Manager (oic) who will be the contract administrator for the assignment and will supervise the activities of the consultant, evaluate her/his performance and approve the deliverables. Brood guidance will be provided by the deputy country director of UNDP Bangladesh.
Competencies
Corporate Competencies
- Demonstrates commitment to UNDP’s mission, vision and values.
- Strong analytical and time management skills;
- Ability to work in a challenging and complex environment;
- Independent and flexible;
- Excellent communication skills;
- Creative and result-oriented;
Functional Competencies
- Encourages Knowledge Sharing and Learning;
- Disseminates specialized knowledge and experience;
- Actively works towards continuing personal learning and development in one or more Practice Areas;
- Acts on learning plan and applies newly acquired skills.
Development and Operational Effectiveness
- Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported;
- Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems;
- Ability to perform work of confidential nature and handle a large volume of work;
- Has good knowledge of financial rules and regulations;
- Ability to provide input to business process re-engineering, implementation of the new system.
Leadership and Self-Management
- Focuses on result for the client;
- Has demonstrable leadership skill;
- Consistently approaches work with energy and a positive, constructive attitude;
- Remains calm, in control and good humored even under pressure;
- Demonstrates openness to change;
- Responds positively to feedback and differing points of view.
Required Skills and Experience
Academic Qualifications
- Master’s Degree in social-science, development studies, public administration, law and/or areas relevant for the assignment.
Years of experience
- Experience of writing project documents for the UN system including a result and resource framework and budget;
- Minimum 10 years of professional experience with special government organziations/intitution;
- Experience with NGOs/CSOs;
- Previous professional experience in South Asia.
Evaluation of the Candidates
Individual consultants will be evaluated based on the following methodology
Cumulative analysis
The candidates will be evaluated through Cumulative Analysis method. The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
- Responsive/compliant/acceptable; and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for Financial Evaluation.
Technical Evaluation Criteria (Total 70 marks)
- Academic qualification - 10 marks;
- Experience of developing program documents for UN agencies and especially UNDP - 25 Marks;
- Experience developing result and resource frameworks for capacity development projects within the UN system - 25 Marks;
- Working experience in South Asia - 10 Marks.
Financial Evaluation (Total 30 marks)
All technical qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:
p = y (µ/z)
where:
- p = points for the financial proposal being evaluated;
- y = maximum number of points for the financial proposal;
- µ = price of the lowest priced proposal;
- z = price of the proposal being evaluated.
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
Financial Milestone
- 1st Payment (20%) - Inception report on work plan of developing Prodoc and methodology of work in consultation with UNDP team;
- 2nd Payment (30%) - Review relevant literature, the NGO-AB capacity assessment report, SDG’s specific targets and indicators related with NGO-AB, and Consultations with NGO-AB, Prime Minister’s office, UNDP Senior Management, Foreign Adviser of the PM Office, Representatives from INGOs and NGOs.Conduct a field visit in two adjacent districts of Dhaka. Share the draft pro-doc and collect feedback through a workshop organized by UNDP;
- 3rd Payment (20%) - Submission of a draft pro-doc to UNDP for review and incorporate feedback;
- Final Payment (30%) - Submission of a final Pro-Doc to UNDP which includes RRF, Budget, ToRs, a partnership strategy with the UK charity commission and a resource mobilization strategy.
Candidates are requested to submit their financial proposal using the template from the below link;
Documents to be included when submitting the Proposals
- Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
- Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.
Travel
This position is mainly based in Dhaka with some field travel. Travel cost will be arranged by UNDP in consultation with contract administrator.