Historique

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

I. Organizational Context

UNDP Indonesia’s mission is to be an agent in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

It has become clear in the work of various international agencies, non-governmental organizations, associations of municipal authorities, and among development aid organizations that there is a need for an assessment instrument to allow for an accurate and systematic evaluation of country’s democracy. In particular, there is a need for a method of evaluating the quality, efficiency, and meaningfulness of democratic institutions and practices by a variety of actors and analysts from within political systems and outside of them (such as the civil society, media, etc)

Ideally, the Democracy Index will allow stakeholders to carry out their own assessments of democracy and to give them a framework for comparing experiences and sharing lessons learned. We are interested in a close and careful evaluation of democracy: popular control by the people of public decisions and decision-makers and political equality that requires equal respect and equal worth for all citizens.

The purpose of conducting the democracy assessment include the following:

• To provide a practical resource tool to government officials, administrators, partners (such as non-government organizations), and civic leaders as they conduct self – evaluations of democratic life;
• To stimulate further thinking on the ways to define and describe the best ways to structure and practice democracy.

The Indonesian Democracy Index (IDI) Project will develop an IDI that will serve as tools for government in assessing its policy and democratic development in Indonesia. Political development planning, according to the role of Bappenas and the Mid-Term Development Plan (RPJM), is facilitated through an index as a tool to measure the performance of civil liberty, political rights and democratic institutions in the regions. To this end, the project will devise a set of methodology and criteria to create the Indonesian Democracy Index (IDI).

Internally, under the supervision of Head of Democratic Governance Unit, the Project Manager leads the Project Management Unit (PMU) at the Implementing Agency in close collaboration with Programme Staff at UNDP. Externally, s/he represents the Implementing Agency and UNDP in the project implementation and management.

Devoirs et responsabilités

II. Functions / Key Results Expected

Summary of key functions:

• Managing day-to-day project implementation and leading the PMU
• Providing technical assistance to the NPD and the project
• Donor Relations

Project Management

1. Planning

• Organize joint planning meetings involving Implementing Agency, UNDP and other relevant parties to develop an annual working plan and a corresponding budget plan with clearly stated milestones contributing to the achievement of target outputs defined in the Project Document (Pro-Doc) and get it approved by the NPD and UNDP.
• Develop quarterly working plan and expenditure plan based on the agreed annual working plan
• Advice the NPD and UNDP for revisions to the work-plan and budget plan based on the operational and strategic appreciation of project implementation with given conditions.
• Consolidate and synchronize proposals of project beneficiaries with project annual work-plan and target, providing advice on the appropriateness as well as timeliness of these proposals according to established targets and timeframes.

2. Implementation

• Prepare Terms of Reference (TOR) for required inputs (Individual and institutional consultancy services, procurement of goods, organization of training, seminars, etc.), with expert technical support as required;
• Supervise the PMU staff and consultants and evaluate their performance in delivering individual outputs as described in their TOR;
• Mobilize competent national and international experts that are needed by the beneficiaries of the projects, following the agenda and activities that are supported by the projects;
• Follow up and ensure that required inputs are processed in a timely and transparent manner and mobilize competent national and international expertise as required
• Confirm and attest to the timeliness of submission and the quality of goods and services procured for the project;
• Review project resource requirements and provide advice to the NPD on the need for budget adjustments and revision;
• Provide strategic inputs and advice to UNDP Programme Manager with regard to te project implementation and on matters that need immediate attention of Programme Manager of Deepening Democracy.

3. Monitoring and Evaluation

• Monitor Project progress against annual and quarterly working plan and budget plans
• Monitor and evaluate activities implemented by partners
• Liaise with the implementing agency and UNDP on the conduct of project evaluation and ensure access by the evaluators to project documentation, personnel and institutions involved in the project.

4. Reporting and Audit

• Prepare project progress reports (quarterly and annual/financial and substantive) against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project
• Prepare final project report, with an analysis of progress toward expected results as defined in the ProDoc and subsequent work plans and budgets. Together with UNDP, organize final project review meeting
• Establish and maintain a systematic filing system of key documents (in hard copy and soft copy) in line with audit requirements;
• Assist UNDP Programme Manager/Officer in closing projects operationally and financially in accordance of rules and regulations of UNDP and in close coordination with implementing agencies;
• Liaise with UNDP on the conduct of project audit and ensure access by auditors to project documentation, personnel and institutions involved in the project. Ensure that audit recommendations are complied with.

Technical Assistance

1. Knowledge Management and Sharing

• Ensure that relevant project outputs, best practices and lessons learned are disseminated, complying with the quality requirements of the implementing agency, UNDP and other donors;
• Identify relevant databases and facilitate access by project partners to relevant, state of the art information;
• Work with the Programme Manager of Deepening Democracy in developing info and communication strategy for information dissemination, complying with the quality requirement of the implementing agency, UNDP and other donors.

2. Represent the NPD and the national implementing agency as required in networks and events that are relevant to project(s) under his/her responsibility.

3. Networking and Coordination

• Identify and establish relations with national and international networks that could provide technical and advisory support to efficient and effective project implementation
• Assist the NPD and the national implementing agency in organizing coordination meetings with project partners, donors, UNDP, etc. as required.

Donor relations

• Support the Democratic Governance Unit in donor relations.
• Ensuring the timely delivery of donor updates and quarterly donor reports
• Ensuring regular circulation of the monthly newsletter

III. Impact of Results

Project implementation in line with the objectives of the project and UNDP rules, regulation and procedures is critical to ensure achievement of UNDP County Programme outcomes. A client-oriented and efficient approach has significant impact to the image of UNDP Indonesia Country Office.

Compétences

IV. Competencies

1. Corporate Competencies

• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

2. Functional Competencies - Operation Aspect of Project Management

• Displays maturity  and excellent communication and networking skills
• Ability to work independently and in an organized manner

3. Project Management

• Has managerial competency with experience in result based management and results oriented approach to project implementation
• Has good knowledge and experience in finance, administration, procurement and human resource management

4. Communications and Networking

• Has good oral communication skills and conflict resolution competency to manage inter-group dynamics and mediate conflicting interest of varied actors
• Has good written communication skills, with analytic capacity and ability to synthesize project outputs and relevant findings for the preparation of quality project reports
• Maturity and confidence in dealing with senior and high ranking members of national institutions, government and non-government

5. Knowledge Management and Learning

• Shares knowledge and experience and ability to develop lesson learned and best practices

6. Leadership and Self-Management

• Focuses on result for the client and responds positively to feedback
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humoured even under pressure
• Good team player, self starter, has ability to work under minimum supervision and maintain good relationship with other team members

Qualifications et expériences requises

V. Recruitment Qualifications

Education: 

• Bachelor’s or advance degree in Management, Law, Business Administration, Public Administration, Economics, Political Sciences, Social Sciences, Social Sciences or related field

Experience: 

• Minimum 7 years of relevant experience for Bachelor’s or minimum 3 years of relevant experience for Master’s degree at the national or international level in development, democracy and social research issues
• Thorough understanding of the current issues on politics and economics in Indonesia
• Demonstrated knowledge and experience in managing projects or programmes that deal with survey, data collection, democracy, human-rights or government indexing and such related themes
• Proven capability in coordinating the works of consultants and sub-contractor to ensure the quality of works done and delivery of outputs in timely manner
• Experience in working with government agencies (central and local), civil society organizations and international organizations is an asset
• Knowledge of UNDP system, rules and procedure is an advantage
• Familiarity and/or experience with research methodology, especially on quality research, is a plus
• Experience in the usage of computers and office software packages and in handling of web-based statistical management system is a plus

Language Requirements: 

• Demonstrated analytical skills and fluency in English with excellent verbal and drafting skills
  

ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

Female candidates are encouraged to apply

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.