Historique

I. Organizational Context
 
The United Nations system in Indonesia works as a team to develop the best strategy to respond to national needs and plans, building on agency asset. To support its operations, UN Indonesia is opening vacancies for roster of qualified personnel.Candidates will be assessed by UN Human Resources team for particular type/level of function.

Under the overall guidance and direct supervision of the Operations Manager or Finance Specialist, the Programme Finance Associate provides leadership in execution of programme finance services ensuring effective and transparent utilization of financial resources and integrity of financial services. The Programme Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Finance Associate supervises and leads the support staff. The Programme Finance Associate works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO and UNDP HQ for resolving complex programme and operations-related issues.

Devoirs et responsabilités

II. Functions / Key Results Expected

Summary of key functions:

  • Administration and implementation of operational strategies
  • Support to CO programme management, effective cost recovery
  • Support to  implementation of the resource mobilization strategy
  • Facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters

1. Ensures administration and implementation of operational strategies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with office management.
  • Implementation of cost sharing and trust fund agreements

1. Provides support to CO programme management, ensures the optimal cost recovery focusing on the achievement of the following results:

  • Development and follow up on Programme Portfolio Pipeline and Project Tree in Atlas. Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of AWPs status.
  • Sending project budget to KK (if authorized and on the basis of signed project documents and project budgets)
  • Oversee Atlas matching, implementation of effective internal controls, proper functioning of a client-oriented financial resources management system, control mechanism for development projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for development projects, maintenance of the General Ledger.
  • Provision of the information/reports on the situation in programme, identification of operational and financial problems, proposal of solutions.
  • Vendors approval (if authorized by SM)
  • Accuracy verification of Combined Delivery Reports and follow-up on their signing by National Counterparts.
  • Regular monitoring of the CO delivery
  • Provision of advice on reporting
  • Preparation of reports including donor reports
  • Verification and reconciliation of various expenditures reports from the CO, HQ and Executing Agencies.
  • Periodic monitoring of dashboards and exceptions, identification of the remedial actions in coordination with the supervisor.
  • Timely preparation of cost-recovery bills in Atlas for the services provided, implementation of the income tracking system and follow up on cost recovery.
  • Provision of researched information for the audit of NEX projects, implementation of audit recommendations.

3.  Provides support to implementation of the resources mobilization strategy focusing on achievement of the following results:

  • Drafting of cost sharing and trust fund agreements and obtaining of clearances from HQ if necessary.
  • Monitoring of cost-sharing contributions, preparation of AR pending items, application of deposits against prepared pending items.
  • Advice to Programme and Project Staff on different donor reporting requirements; monitoring of financial reports to be submitted to donors.

4. Ensures facilitation of knowledge building and knowledge sharing, guidance to all stakeholders on financial matters focusing on the achievement of the following results:

  • Guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Advice to Project staff on UNDP administrative and NEX reporting, in particular, on budgetary issues.
  • Organization of training for the Operations/Project/Programme Staff on financial management and RBM.
  • Synthesis of lessons learned and best practices in programme and programme finance.
  • Sound contributions to knowledge networks and communities of practice.

III. Impact of Results

The key results have an impact on the overall CO efficiency in programme, smooth running of finances and success in implementation of programme strategies and smooth running. Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.

Compétences

IV. Competencies and Critical Success Factors

Functional Competencies:    

Advocacy/Advancing A Policy-Oriented Agenda

Level 1.1: Support the preparation of information for advocacy

  • Identifies relevant information for advocacy for a variety of audiences
  • Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts

Results-Based Programme Development and Management

Level 1.1: Contributing to results through provision of information

  • Provides information for linkages across programme activities to help identify critical points of integration
  • Provides information and documentation on specific stages of projects/programme implementation
  • Participates in the formulation of project proposals

Building Strategic Partnerships

Level 1.1: Maintaining information and databases

  • Analyzes general information and selects materials in support of partnership building initiatives
  • Maintains databases of donor information
  • Tracks and reports on mobilized resources

Innovation and Marketing New Approaches

Level 1.1: Implementing processes and uses products

  • Documents and tracks innovative strategies/best practices/new approaches
  • Tracks bottlenecks, problems and issues, and proposes solutions
  • Responds positively to new approaches

Resource Mobilization (Field Duty Stations)

Level 1.1: Providing information for resource mobilization strategies

  • Maintains information/databases on potential and actual donors
  • Maintains database of project files
  • Provides data and information needed for preparation of project documents

Promoting Organizational Learning and Knowledge Sharing

Level 1.1: Basic research and analysis

  • Researches best practices and poses new, more effective ways of doing things
  • Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

Level 1.1: Fundamental knowledge of processes, methods and procedures

  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  •  Identifies new and better approaches to work processes and incorporates same in own work
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals

Level 1.1: Research and analysis

  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences
  • Maintains a network of contacts in the media and civil society, for use in UNDP’s advocacy efforts

Client Orientation

Level 1.1:  Maintains effective client relationships

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Responds to client needs promptly

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  •  Informed and transparent decision making


Qualifications et expériences requises

V. Recruitment Qualifications

Education: 

  • Secondary Education with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences desirable, but not a requirement.

Experience: 

  • 5 to 7 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements: 

  • Fluency in the UN and national language of the duty station.

 

 

 

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11

 

 

 

 

 
Female candidates are encouraged to apply

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experience and education requirements.