UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide and became operational in January 2011. UN Women’s work is guided by the principles of the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), Beijing Platform for Action and UN Security Council Resolutions on Women, Peace and Security. UN Women office in Georgia, headed by the UN Women Gender Adviser for Georgia, in collaboration with other UN agencies supports the government and civil society partners to enhance gender equality and strengthen women’s empowerment.

Starting from March 2012, UN Women together with UNDP and UNFPA implements UN Joint Programme to Enhance Gender Equality in Georgia (hereinafter referred to as the “UNJP”) - with generous support from Sida. UN Women component in the UNJP aims at creation of enabling environment for elimination violence against women, especially domestic violence, in Georgia. The UNJP will continue the work initiated by UN Women in the frameworks of again Sida supported Project SHiEld – Enhancing Prevention and Response to Domestic violence in Georgia (2010-2011) in the area of strengthening the capacities of national partners to implement the Law of Georgia on the Elimination of Domestic Violence, Protection of Victims of Domestic Violence and their Assistance of 2006 and the National Action Plan to Implement Measures for the Elimination of Domestic Violence and Protection of Victims of Domestic Violence 2011-2012.

The Administrative and Finance Assistant will be recruited to work full-time and will be responsible for assisting the UN JP’s UN Women Programme Component Manager in Finance and Administrative aspects of the project implementation. The Administrative and Finance Assistant will work under day-to-day management and supervision of the Programme Component Manager.

In more specific terms the Administrative and Finance Assistant will:

• Assist the Programme Component Manager in all matters related to financial and administrative functions of the project;
• Assist the Programme Component Manager in systematizing all correspondence related to administrative and financial matters;
• Assist the Programme Component Manager in coordination of the exchange of information among the project partners;
• Closely coordinate and collaborate with UNDP and UNFPA colleagues on the administrative affairs of the UNJP;
• Assist the Programme Component Manager in the preparation of reports, project documentation and submissions;
• Assist the Programme Component Manager in monitoring of the project activities by reviewing project documentation and a variety of records, progress reports, budgets, and financial expenditures;
• Maintain accurate financial and personnel records of the project as required by the UN Women EECA Sub-regional Office;
• Ensure maintenance of a proper filing system, reports and other programme/operations related documentation;
• Documenting programme activities and reports;
• Prepare and disseminate invitations, agendas, various information and etc;
• Draft correspondence of a routine nature, responses to inquiries ensuring correctness in terms of format, grammar and spelling;
• Make arrangements for appointments and meetings, provide administrative support to conferences, workshops, retreats;
• Facilitate travel arrangements: initiate travel authorizations for approval, reserve flight schedules, coordinate with the UN Women EECA Sub-regional Office operations section for relevant travel advances and claims, seek appropriate visa and security clearances;
• Provide finance-related support to UN Women Programme Component Manager;
• Prepare payment documentation, financial reports, budget planning, and financial expenditures as needed;
• Ensure safe keeping and maintenance of UN JP UN Women equipment and stocks;
• Arrange for transportation, regular vehicle maintenance and insurance;
• Check and record vehicle daily log and gas consumption, update and maintain vehicle history report;
• Act as an interpreter/translator on matters relating to programme/operations from English, Russian and into Georgian language and vice versa as required;
• Support other programme-related activities in terms of administration and finance management as required;
• Assist with photocopying, scanning, and faxing;
• Maintain general office organization (office supplies, rent, communication and transportation issues, etc);
• Undertake any other administrative and finance duties as assigned.

Corporate:

• Demonstrates integrity by modeling the UN's values and ethical standards;
• Promotes the vision, mission, and strategic goals of UN Women;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Is familiar with the UN system.

Technical/Functional:

• Knowledge and understanding of UNDP/UN WOMEN administrative procedures and functions demonstrated;
• Proficiency in IT skills demonstrated;
• Good interpretation and translation skills (Georgian to English and vice versa) demonstrated;
• Good writing skills both in Georgian and English demonstrated;
• Familiarity with results based management and human rights-based programming will be an asset.

Behavioral:

• Excellent interpersonal and strong communication skills;
• Ability to work in an international and multicultural environment demonstrated;
• Strong organizational and time management skills, ability to meet deadlines;
• Ability to work as a member of a team;
• Ability to approach work with energy, commitment and a positive, constructive attitude;
• Resourceful in finding solutions demonstrated.

Academic Background: University Degree in Business Administration, Public Administration or a related discipline.

Relevant work experience: At least three years of relevant work experience in the area of administration or programme support service including experience in procurement, human resources and finances, as well as provision of inputs for regular reporting, both financial and narrative.

• Working experience with international organization will be an asset;
• Experience in the usage of computers and office software packages for preparing elaborate financial reports (MS Word, Excel, etc.);
• Experience in handling of web-based management systems will be an asset;
• Fluency in the English and Georgian languages is a must. Knowledge of Russian language is desirable.

Language Requirements: Fluency in English, Georgian.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All online applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from
 http://www.unwomen.org/wp-content/uploads/2011/01/P_11_form_UNwomen.doc).

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.