Historique

Under the guidance of Operations Manager and supervision of the Administrative Assistant, the Office Assistant & Messenger provides reliable messenger services.
 
The Office Assistant & Messenger demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

Devoirs et responsabilités

 
Summary of key functions:
 
Messenger Services
  • Collection and delivery of mail and other materials as required from and to the post office, government agencies and other institutions.
  • Sorting, delivery and pick up of mail from various offices on the premises at regular intervals. 
  • Packaging/packing of material received for dispatch; labeling, inserting material in envelopes and franking outgoing mail.
  • Maintenance of records as required.
  • Other duties as required.
 
Front Desk Services
  • Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to UN/UNDP.
  • Operates photocopying and duplicating machines, binding, and filing.
  • Maintenance of recording information in the system, solution of minor technical.problems and reporting service providers for regular maintenance and repair.
  • Other duties as required.

Administrative Support

  • Assistance in the preparation of cost-recovery bills for the administrative services.
  • Support in local shopping /purchasing.
  • Assist / support in maintenance of assets.
  • Assist / support with travel arrangements.
  • Assisting the Security Focal Point in maintaining / managing security requirements.
  • Other duties as required.

Compétences

Functional Competencies:

  • Ensures full application of UNDP rules and procedures on vehicle management.
  • Ensures provision of reliable and safe driving services.
  • Ensures proper maintenance of official vehicles.
  • Demonstrates openness to change and ability to manage complexities.
  • Consistently approaches work with energy and a positive, constructive attitude.

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Ability to perform a variety of standard tasks related to front desk service, telephone communications service and administration.


Leadership and self-management:

  • Focuses on result for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Responds positively to critical feedback.

Qualifications et expériences requises

Education:      

  • Primary education

Experience:   

  • 2 years of relevant work experience

Language requirements:  

  • Fluent English and Native Turkish and/or Native Greek

Other requirements:

  • Valid driving license.
  • Nationals or others legally authorized to work in Cyprus.

Application procedure:

  • Application should contain a brief Cover Letter (in English) stating interest in the position and qualifications. Please paste the letter into the "Resume and Motivation" section of the electronic application.
  • Personal Curriculum Vitae and/or UNDP P-11 form (in English). Blank UNDP P-11 form can be downloaded from http://europeandcis.undp.org/files/hrforms/P11_SC_SSA.doc.
  • 3 work references.

FC: 11300.