Historique
Under the guidance and direct supervision of the Gender, Peace Building and Security Program Specialist and the Monitoring and Evaluation Officer, the Programme Associate provides leadership in execution of services in the Gender Peace Building and Security Programme Unit, supports the design, planning and management of the programme by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UN Women rules and regulations.The Programme Associate supervises and leads the support staff of the Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for program related issues and information delivery.
Devoirs et responsabilités
Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:- Presentation of thoroughly researched information for preparation of the Strategic Note, Annual Plan, Country Program Document, UNDAF, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
- Presentation of information/ reports for identification of areas for support and interventions.
- Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.
- Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
- Initiation of a project, preparation of required budget revisions.
- Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
- Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
- Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
- Preparation and conduct of audit of projects, implementation of audit recommendations.
- Proper control of the supporting documents for payments, review of projects Financial Reports.
- Work closely with Operations team to ensure that the maintenance of the internal expenditures control system, which ensures that vouchers processed, are matched and completed, transactions are correctly recorded and posted in Atlas.
- Work closely with the Operations team to ensure the timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Update the existing information and analysis on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
- Track and reporting on mobilized resources.
- Contribute to donor reporting with the Gender Peace Building and Security Specialist.
- Undertake research and analysis to support programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Compétences
Functional Competencies:Advocacy/Advancing A Policy-Oriented Agenda
Level 1.1: Support the preparation of information for advocacy
- Identifies relevant information for advocacy for a variety of audiences
- Makes research of contacts in government, CSOs, donors, other UN agencies, and stakeholders for UN Women’s advocacy efforts
Level 1.1: Contributing to results through provision of information
- Provides information for linkages across programme activities to help identify critical points of integration
- Provides information and documentation on specific stages of projects/programme implementation
- Participates in the formulation of project proposals
Level 1.1: Maintaining information and databases
- Analyzes general information and selects materials in support of partnership building initiatives
- Maintains and updates databases of donor information
- Tracks and reports on mobilized resources
Level 1.1: Implementing processes and uses products
- Documents and tracks innovative strategies/best practices/new approaches
- Tracks bottlenecks, problems and issues, and proposes solutions
- Responds positively to new approaches
Level 1.1: Providing information for resource mobilization strategies
- Maintains information/databases on potential and actual donors
- Maintains database of project files
- Coordinates and monitors missions
- Provides data and information needed for preparation of project documents
Level 1.1: Basic research and analysis
- Researches best practices and poses new, more effective ways of doing things
- Documents innovative strategies and new approaches
- Assists in the review, analysis and collection of data relevant to gender, peace and security issues;
- Assists in the preparation and follow-up of events, workshops and meetings;
- Supports the production of advocacy and awareness raising materials and the distribution of information.
Level 1.1: Fundamental knowledge of processes, methods and procedures
- Understands the main processes and methods of work regarding to the position
- Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
- Identifies new and better approaches to work processes and incorporates same in own work
- Strives to keep job knowledge up-to-date through self-directed study and other means of learning
- Demonstrates good knowledge of information technology and applies it in work assignments
- Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Level 1.1: Research and analysis
- Identifies relevant information for advocacy for UN Women’s goals for a variety of audiences
- Maintains a network of contacts in civil society, for use in UN Women’s advocacy efforts
- Applies effective participatory research methodology to conduct and analyze data
- Possesses good writing skills that includes attention to detail as well as a grasp of conceptual frameworks on gender and peace building.
- Ability to write, edit and present information in clear and presentable formats, using appropriate IT functionality
Level 1.1: Maintains effective client relationships
- Reports to internal and external clients in a timely and appropriate fashion
- Organizes and prioritizes work schedule to meet client needs and deadlines
- Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
- Responds to client needs promptly
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Managing conflict
- Learning and sharing knowledge and encourage the learning of others.
- Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
Qualifications et expériences requises
Education:- Secondary Education, preferably with specialized certification gender and peace building, gender and development studies.
- University Degree in development related disciplines, international relations, human rights, gender and peace building, gender and development studies or other social science fields would be desirable, but it is not a requirement.
- 5 - 6 years of experience in gender and development program issues at the national or international level.
- Demonstrable experience in gender mainstreaming initiatives, gender analysis and gender related awareness raising;
- Experience in preparing events, workshops and meetings;
- Previous work experience in international organizations such as the United Nations will be an asset;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in English and at least one local language.