Historique
The role of the United Nations in Zimbabwe has become increasingly important, as both the Government of Zimbabwe and its Development Partners consider the United Nations Country Team to be a key strategic partner and as playing a vital role in coordinating and channelling support to the country.The United Nations Resident Coordinator’s Office (UNRCO) is supporting the UNCT in these processes. Therefore, in order for the UNCT to successfully fulfil its mandate, a strong, flexible and versatile support office with strategic policy, advisory, planning and advocacy skills is required. Accordingly, the UNRCO is working under the leadership of the UN Resident Coordinator (UNRC) and providing a platform between the various functions of the UNRC.
Under the guidance of UNRC and direct supervision of the Head of the UNRCO, the Coordination Associate provides assistance to the execution of services of the UNRCO by managing data and providing support to United Nations Country Team activities. He/she promotes a client-oriented approach and provides support services on UN system operations, with a particular focus on operational issues.
Devoirs et responsabilités
Ensures effective support to joint UN activities.- Gathers, manages and analyses information, creating and using databases.
- Supports RC-UNCT work planning, reporting and scheduling.
- Provides secretariat support as needed to inter-agency groups and committees.
- Provides technical and logistical support for the enhanced integration of non-resident agencies.
- Monitors, controls and provides regular updates on UNRCO finances using ATLAS as the financial platform, in line with rules and regulations.
- Ensures payments are properly processed with supporting documents and on time.
- Manages procurement, expenditures and budget revisions.
- Supports the organisation, planning and execution of UNCT activities, including retreats, workshops, seminars and other major events.
- Maintains electronic mailing lists of the UNCT and its groups.
- Maintains master contact lists of UN and partners.
- Facilitates the creation of a knowledge management environment including synthesis of best practices and lessons learnt on coordination.
- Coordinates UNRCO staff meetings and promotes accountability through preparing and planning agendas and follow-up on action points.
- Leads efficient coordination of staff leave plans and monthly absence monitor forms.
- Maintains an electronic shared database on the UNRCO common drive.
- Maintains a current RCO inventory of furniture and equipment with comprehensive tagging/ labelling of items.
Compétences
Corporate Competencies:- Demonstrates integrity by modelling the UN’s values and ethical standards.
- Advocates and promotes the vision, mission and strategic goals of UN.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Treats all people fairly without favouritism.
Knowledge and Learning Management
- Shares knowledge and experience from within and outside the UN Country Team.
- Encourages UN staff to share knowledge.
- Develops deep understanding of the United Nations Development Assistance Framework (UNDAF), UN System reform and MDGs
- Ability to perform a variety of specialized activities, including support to implementation of UNDAF, managing data, design of databases on CCA/UNDAF and reporting.
- Ability to provide input to business processes re-engineering and implementation of new systems.
- Focuses on impact and result for the client.
- Shows conflict resolution skills.
- Establishes priorities for self; schedules activities to ensure optimum use of time and resources; monitors performance against development and other objectives; and corrects deviations from the course.
- Capacity to gather comprehensive information on complex problems or situations; evaluates information accurately; and identifies key issues required to resolve problems.
- Consistently approaches work with energy and a positive, constructive attitude.
- Demonstrates excellent oral and written communication skills.
- Builds strong relationships with clients and external actors.
- Manages conflict and stress, remaining composed and working as a mediator in crisis or antagonistic situations.
- Demonstrates openness to change and ability to manage complexities.
- Responds positively to critical feedback and differing points of view.
- Solicits feedback from staff about the impact of his/her own behaviour.
Qualifications et expériences requises
Education- 6 years of progressively responsible administrative or programme experience is required at the national or international level.
- Solid experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages.
- Experience in handling of web-based management systems is an advantage.
- Knowledge of UN operations will be an added advantage.
- Fluency in English. Good knowledge of another UN language will be considered an asset.
Applicants are requested to upload a copy of their latest updated P11 Form instead of a CV which can be downloaded from this website: http://www.sas.undp.org/Documents/P11_Personal_history_form.doc