Historique

Under the guidance and direct supervision of the Pooled Fund Manager and also the Head of Office, the National Humanitarian Financing Officer (NHFO)  support the activities as per the responsibilities highlighted below and also other related activities of the Emergency Response Fund (ERF) unit. The incumbent works very closely with OCHA Turkey Operations Unit.

Devoirs et responsabilités

Summary of key functions:

 

  1. Implementation of financial and Project management strategies
  2. Financial management of Projects
  3. Control of accounts and ERF reports
  4. Facilitation of knowledge building and knowledge sharing;
  1. Ensures Implementation of financial and Project management strategies, and adapts processes and procedures focusing on achievement of the following results:

 

  1. Ensure financial revision of project applications and project budgets for quality control and compliance to the ERF guidelines (including budgetary procedures in line with ERF budget review criteria).
  2. Provide guidance on ERF financial and administrative procedures and guidelines to partners on applications to clarify requirements for accessing grants.
  3. Conduct market cost survey for items commonly purchased under ERF projects.

 

  1. Ensures the Projects’ financial management of Projects focusing on achievement of the following results:

 

  1. Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined.
  2. Review requests for project amendments and No Cost Extensions (NCE) of projects and provide recommendations to the Fund Manager.

 

 

3.         Ensures proper Control of accounts and ERF reports focusing on achievement of the following results:

 

  1. Track, collect and review final financial reports from relevant recipient organizations to ensure accuracy and compliance with ERF guidelines and provide feedback to partners.
  2. Liaise with auditors for project audits; review audit reports, communicate audit findings to partners, ensure that comments on the draft audit reports are satisfactorily addressed by implementing partners; finalize final disbursements or requests for refunds; and facilitate project close-out in close coordination with the Fund Manager and the OCHA Administrative Services Branch at the HQ level.
  3. Maintain and update a database to support cost effectiveness analysis of ERF project proposals.
  4. Prepare and update numerical and narrative reports detailing ERF financial performance.
  5. Reconcile and coordinate HQ-level records and the Fund’s field records (on project performance and financial data/information) to produce reports and updates.

 

 

4. Ensures facilitation of knowledge building and knowledge sharing in the ERF Unit and support to all stakeholders on financial matters focusing on achievement of the following results:

 

  1. Support monitoring and evaluation visits to project sites if necessary.
  2. Maintain all related files updated and share information with colleagues
  3. Perform other duties as required by the Fund Manager and the Head of Office.

 

 

 

 Impact of Results

 

 

The key results have an impact on the overall ERF Unit efficiency in Humanitarian Financing and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance OCHA credibility in use of financial resources.

 

Compétences

Functional Competencies:            

 

Building Partnerships

 

Level 1.2:  Maintaining a network of contacts

  1. Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

 

Level 1.2: Basic research and analysis

  1. Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
  2. Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise

 

Level 1.2: Fundamental knowledge of own discipline

  1. Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  2. Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.

 

  1. Possesses  knowledge of organizational policies and procedures and applies them consistently in work tasks
  2. Analyzes the requirements and synthesizes proposals
  3. Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  4. Demonstrates good knowledge of information technology and applies it in work assignments

 

Promoting Organizational Change and Development

 

Level 1.2: Basic research and analysis

  1. Researches and documents ‘best practices’ in organizational change and development within and outside the UN system

 

 

Design and Implementation of Management Systems

 

Level 1.2: Research and analysis and making recommendations on management systems

  1. Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design

 

Client Orientation

 

Level 1.2: Establishing effective client relationships

  1. Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  2. Organizes and prioritizes work schedule to meet client needs and deadlines
  3. Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  4. Anticipates client needs and addresses them promptly

 

 

Promoting Accountability and Results-Based Management

Level 1.2: Basic monitoring

  1. Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems

 

Core Competencies:

  1. Demonstrate corporate knowledge and sound judgment
  2. Self-development, initiative-taking
  3. Acting as a team player and facilitating team work
  4. Facilitating and encouraging open communication in the team, communicating effectively
  5. Creating synergies through self-control
  6. Managing conflict
  7. Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  8. Informed and transparent decision making

Qualifications et expériences requises

 

Education

Advanced (Masters) University Degree in Finance/Accounting, Business or Public Administration or Social Sciences, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

 

Experience:

Up to 2 years of relevant experience in providing financial and project management, administration or procurement services, Control of accounts and ERF reports, facilitation of knowledge building and knowledge sharing. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.

 

Language Requirements:

Fluency in English and Turkish are required.