Historique

Bangladesh is a developing nation and a fledgling democracy. Steady economic growth since the early 1990s has resulted in rapid gains in Human Development. Despite impressive achievements in a variety of fields, Bangladesh suffers from weak governance, poverty and limited government capacity to deliver basic services. For example, access to justice, respect for the rule of law and knowledge of human rights are generally acknowledged as inadequate. The 2008 Poverty Reduction Strategy paper acknowledged that the vulnerable, particularly women and children, struggle to access justice from the Police and the formal and informal justice sector. A more recent Public Opinion Survey conducted by the PRP in March 2014 reveals that 45 percent respondents thinks getting help from police station is somewhat difficult or more difficult. 33 percent of the respondents still dissatisfied or very dissatisfied with Police investigation and services for their reported crime.

Law and order, crime and corruption remain serious problems adversely affecting individual safety, national security and economic growth. There is broad acknowledgment that the justice sector needs to be strengthened. A Nielsen Poll in September 11, 2010 identified law and order as the weakest point of the government. The Opinion Survey on Current National Issues conducted in April 2013 by the Daily Prothom Alo and ORG-Quest Research Limited identified the current situation at that time as bad/very bad by 85 percent of the survey respondents. A nationwide public opinion survey conducted by the PRP in March 2014 reveals 29 percent of the respondent believe law and order situation over the last 2 years has worsened.    Overall, crime remains underreported and inadequately investigated by the police, the court system is slow and prisons are overcrowded.

Thus, an accountable, transparent and efficient police service in Bangladesh is essential for the safety and well-being of all citizens, national stability and longer-term growth and development, particularly the creation of a secure environment which is conducive to consumer and investor confidence. Within this context the Police Reform Programme (PRP) Phase I was launched in 2005 under joint collaboration of the UK Department for International Development (DFID), European Commission, UNDP and the Government of Bangladesh (GoB).

Phase I of the PRP lasted four and a half years and ended on 30th September 2009. Phase I established the foundation of police reform initiative by introducing Model Thanas, Victim Support Centre and a Community Policing Philosophy across the country. Phase II of the PRP started in October 2009. Supported by the Government of Bangladesh, UNDP and DFID, Phase II was to conclude in September 2014 but was subsequently extended to December 2015. It was anticipated that Phase II of the PRP will provide the Bangladesh Police with much needed technical and financial assistance to: undertake operational, organizational and legal reform; build training capacity; improve the quality of investigations, operations and prosecutions; consolidate community policing and crime prevention; make policing more gender sensitive and introduce cost effective and realistic information communication technology.

The target beneficiaries of the Phase II programme are Bangladesh people and in particular, the Bangladesh Police who will benefit from increased capacity, job satisfaction, improved morale image and social standing. The PRP’s development goal is a safer, more secure and stable Bangladesh, where the human rights of citizens, particularly the vulnerable and marginalized, are promoted and protected to accelerate progress on the MDGs, economic growth and social justice. The programme’s purpose is to improve safety, access to justice and human rights for all citizens, particularly disadvantaged and vulnerable groups.

The PRP Phase II is composed of six outcome areas:

• Strategic Direction and Organizational Reform;
• Human Resource Management and Training;
• Investigation, Operations and Prosecution;
• Crime Prevention and Community Policing;
• Promoting Gender Sensitive Policing;
• Information, Communications and Technology.

Further detail including objective, indicators and expected key outputs and outcomes can be found in the project’s Results Framework which will be provided to the consultancy. In addition, project related information are also available in the following website: www.prp.org.bd

Devoirs et responsabilités

Objective:

The main objective of the “PRP Phase III Project Concept Development” is to support the project team in preparing for a potential third phase of the project. It is envisaged that the consultant will assist in preparing and finalizing two documents.

• A PRP Phase III Project Concept document; and
• Provide guidance and editorial support in the development of a “PRP Facts and Outcomes, 2005 – 2014” publication;
• Support to a project design team and donor interface.

The consultant will assist the project team to present a project concept to UNDP Bangladesh senior management, potential donors and prepare for an external review to develop a third phase project proposal and draft project document. Throughout the consultancy UNDP’s new Strategic Plan (SP) 2014-2018 and donor priorities must be taken into consideration. The consultant will be provided with the available information on donor priorities.

The draft broad priority areas related to Phase III programme were already internally identified by the PRP through ongoing feedback received from the PRP’s stakeholders.

These are as follows:

Organizational Development and Legal Reform:

• Strategic Development and Legal Reform;
• Organizational Change;
• Capacity Development;

Investigations and Police Technology:

• Investigation of crime and forensics;
• Technology-supported prevention- and investigation of crime.

Prevention and Investigation of Transnational Crime:

• Identification, prevention and investigation of transnational crime;
• Prevention and investigation of Trafficking in Persons (TIP).

Community Engagement and Service Delivery Development:

• Community policing;
• Victim support;
• Gender mainstreaming.

Rights-based Policing:

• Human Rights awareness – public and police;
• Human Rights compliance and police oversight;
• Human Rights and Public Order.

Scope of Work:

• The scope of work includes the development of the Project Concept document for PRP Phase III and provision of  editorial and content guidance for “PRP Facts and Outcomes, 2005 – 2014” publication.

Key Activities/Tasks: The consultant is expected to undertake the following key tasks:

• Review the reports/statistics of different international evaluations/research/publications, PRP’s own surveys/rapid assessments/reports, other relevant information and data on police reform initiatives completed and ongoing in Bangladesh to assess the progress made so far;
• Review the UNDP Strategic Plan and donor priorities for Bangladesh;
• Identify and recommend further areas of improvement and opportunities created by the PRP, Bangladesh Police and donors;
• Review and finalize the proposed draft priority areas for reform. Particular consideration will be given for access to justice by the most vulnerable groups such as the poor, women and children and linking it with MDGs, National Priorities, UNDP Strategic Plan and international best practices;
• Share the initial findings with the PRP team for collecting feedback and suggestions;
• Formulate a PRP Phase III Project Concept document;
• Share the draft Project Concept document with the PRP team for collecting feedback and suggestions;
• Finalize the draft Project Concept Document and submit it to the PRP;
• Concurrently, provide guidance and editorial support in the development of a “PRP Facts and Outcomes, 2005 – 2014” publication. (Both from home and when in country).

Methodology:

In carrying out the above key activities/tasks, the consultant will:

• Carry out a desk review prior to the first in country visit to Bangladesh. Some of the documents to be reviewed at home include but are not limited to the following;
• Existing project documents, survey reports, background documentation on the PRP Phase II prepared by the project team, evaluation by donors/UNDP, quarterly and annual reports, annual work plans and budgets for 2009-2014, relevant policy related documents and partnership documents/references, database and financial reports, to ensure that progress and all lessons learnt are taken into consideration during project concept formulation;
• The consultant can also review a range of external data sources and statistics available in the public domain i.e. the state of the Governance of Bangladesh, police statistics (http://www.police.gov.bd/), and surveys by other local or international organizations etc.;
• Receive a briefing from the PRP management team;
• Conduct separate interviews with the PRP management team members and with different PRP technical experts;
• Where needed, conduct interviews with selected PRP beneficiaries i.e. Bangladesh Police at different levels;
• (Although it is not expected that the consultant should lead in the consultation process with potential donors, it could be beneficial if the selected consultant has an understanding of and established network with potential donors related to Bangladesh.) Depending on this, selected interviews can also be conducted with potential donors to ensure a better understanding of donor preferences;
• Share the initial findings and draft Project Concept Document with the PRP team for collecting feedback and suggestions and then incorporating those in the final document;
• Provide guidance and editorial support in the development of a “PRP Facts and Outcomes, 2005 – 2014” publication, to be developed in-house by the PRP. This document will be used in conjunction with the Project Concept document during donor mobilization and awareness activities;
• Provide support to the project in relations to donor interfacing and support to a project design team.

Expected Outputs:

The expected key output of the consultancy is a PRP Phase III Project Concept Document. The document can include but is not limited to the following:

• Executive Summary;
• Background;
• Situation Analysis;
• Proposed Project Overview and Reform Priorities;
• Proposed High-Level Implementation Strategies.

More detailed proposed content is outlined further below. It is important to clarify that the document is supposed to be a framework that can communicate a concept rather than a finalized project document. Therefore, some of the outline suggested above will only provide a higher level overview and structure rather than detailed narrative that will be developed during project document formulation.

A “PRP Facts and Outcomes, 2005 – 2014” publication. (The consultant is only responsible for editorial support and guidance to an in-house development team.)

Timeframe and Deadline:

The consultancy will take place between 15 September 2014 and 30 June 2015 as per agreed schedule and time frames. (To be agreed with the PRP team during inseption.) The maximum number of working days is 40, including preparation, local travel, meetings, field visits, interviews, workshops, draft report writing and final report submission. The possible breakdown of the days could be as follows:

• 20 working days home-based; and
• 20 working days in country (Indicative - two separate visits).

The timetable is indicative and should be negotiated and agreed with the PRP management at the beginning of the assignment.

Reporting and Finding Disseminations:

The consultant will be accountable for producing and sharing the following reports/documents (all the reports will be in the English language):

Inception Report:

• The inception report will detail the consultant’s understanding of the overall content, scope, methodology and final deliverables as per the ToR and accepted technical proposal. The report will also outline the overall timeline and processes for the mission;

Presentation of the initial findings and de-brief:

• The consultant will make at least one internal presentation (to be organized by the PRP) on the findings before preparing the PRP Phase III Project Concept document for collecting feedback and suggestions from representatives from the PRP;
• PRP Phase III Project Concept document (draft): The consultant will prepare a draft PRP Phase III Project Concept document as per suggested structure and will share with the PRP team during an interactive presentation;
• PRP Phase III Project Concept document (final): The consultant will prepare and submit the final document to the PRP after taking into consideration the comments and feedbacks received.

The structure and content of the draft PRP Phase III Project Concept document can be as follows:

Title:

• (Draft) PRP Phase III Project Concept document;
• Brief description of the project (one paragraph);
• Table of Contents;
• Executive Summary.

Background:

• Project Results to Date
• Residual Issues
• Challenges and Lesson Learnt
• Justification for Extension

Situation Analysis:

• Institutional and Legal Framework;
• Stakeholder Analysis.

Proposed Project Overview and Reform Priorities:

• Development Goal and Programme Purpose;
• Target Beneficiaries;
• Narrative description of Outcomes and Key Outputs;
• High-Level Result Framework;

High-Level Risk Analysis and Mitigation:

• High-Level Implementation Strategies;
• Governance Structure;
• Management Arrangements
• Proposed Timeline;
• Proposed Resourcing Outline;
• Proposed Indicative Financial Requirements and Cost-Sharing Arrangements.

Final Deliverables:

• Inception Report;
• Summary Report and a Power Point presentation slide on initial findings;
• Facilitation of an initial findings sharing session;
• Draft PRP Phase III Project Concept document (5 hard copies of the document and a soft copy on DVD);
• Power Point Presentation on the Draft Project Concept document;
• Facilitation of a draft PRP Phase III Project Concept document sharing session/meeting for PRP staff;
• Final (draft) PRP Phase III Project Concept document (5 hard copies of the document and one soft copy on DVD);
• Power Point Presentation on the Final Project Concept document for PRP Phase III;
• Written comments and suggestions for the “PRP Facts and Outcomes, 2005 – 2014” publication. (The consultant is only responsible for editorial support and guidance to an in-house development team);
• Regular reports regarding donor interface outcomes;
• Progress report on projects design team results.

Payment modality:

• 30% of the contract value upon submission of Inception Report;
• 10% of the contract value upon submission of Draft PRP Phase III Project Concept document accepted;
• 20% of the contract value upon submission of Final PRP Phase III Project Concept document accepted;
• 10% of the contract value upon publication of “PRP Facts and Outcomes, 2005 – 2014” (The consultant is only responsible for editorial support and guidance to an in-house development team);
• 30% of contract value on Reports regarding donor interface outcomes. (Content and number to be agreed during inception);

Supervision and Performance Evaluation:

• The Project Manager, PRP and ICT System and Strategy and M&E OC from PRP will be responsible for supervision and performance evaluation of the consultant.

Compétences

Functional Competencies:

• Analytical skills, communications abilities, teamwork, leadership and critical thinking;
• Understanding of human security issues in Bangladesh;
• Good interpersonal skills and ability to establish and maintain effective partnerships and working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity;
• Ability to identify and address relevant gender perspectives in substantive work;
• Ability to work independently and collaboratively as a part of team;
• Excellent writing, editing, and oral communication skills English; and
• Ability to meet deadlines and prioritize multiple tasks.

Qualifications et expériences requises

Education:

• A Master Degree or higher in Management, Sociology, Economics, International Development or a similar subject is essential.

Experience:

• More than 7 years of experience in Public Sector Reform/Law Enforcement Reform/Justice Sector Reform at local and international level;
• Solid experience in the areas of Governance, justice sector, public administration, poverty analysis, development and strategic planning of projects focused on human security and development through providing evidence-based policy advice;
• Demonstrable knowledge/understanding of rule of law and policing issues applicable to South Asia, relevant to Bangladesh;
• Prior experience of project concept development with assisting the designing/formulating development project proposal/s, strategies, policies, Monitoring and Evaluation frameworks and indicators and results framework. Working experience in designing a Justice and Human Security project is a strong advantage;
• Working experience with UNDP/DFID and/or PRP in Bangladesh and stablished network with potential donors is an added advantage.

Language:

• Fluency in Speaking and Writing in English.

Evaluation of the Candidates:

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis:

The candidates will be evaluated through Cumulative Analysis method. The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
• Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for Financial Evaluation.

Technical Evaluation Criteria (Total 70 marks):

• Academic qualification (5 marks).

Experience and competencies:

• Overall experience in the areas of governance, justice sector, public administration, poverty analysis, development and strategic planning of projects focused on human security and development (15 marks);
• Experience in preparing project design/review related to police reform (15 marks);
• Experience in working with UN and International agencies/organizations, particularly in developing, conducting and presenting studies/reports related to human security and justice sectors (10 marks).

Proposed methodology and  work plan:

• Details of proposed methodology for conducting research/analysis, data gathering and other tasks (15 marks);
• Details of proposed work plan (10 marks).

Financial Evaluation (Total 30 marks):

All technical qualified proposals will be scored out 30 based on the formula provided below.

The maximum points (30) will be assigned to the lowest financial proposal. All other proposals received points according to the following formula:  p = y (µ/z), where:

• p = points for the financial proposal being evaluated;
• y = maximum number of points for the financial proposal;
• µ = price of the lowest priced proposal;
• z = price of the proposal being evaluated.

Documents to be included when submitting the proposals:

Interested individual consultants MUST submit the following documentation/information to demonstrate their qualification:

• Proposal (Explaining why you are the most suitable for the work and also provide additional input to the methodology included in the TOR).

Requirements for the Technical Proposal:

Profile and experiences:

• Professional experience, achievements and contributions related to the areas of governance, justice sector, public administration, poverty analysis, development and strategic planning of projects focused on human security and development;
• List of completed project documents/research reports/studies/assessments/evaluations along with client lists, particularly in relation to police reform initiatives;
• Experience in conducting project design/review/evaluation for UN and other reputed international organizations.
• Reference information for three former clients.

Methodology of the mission (Detailed):

• Illustrate in detail the proposed methodology for the mission;
• Provide description of the sources and tools to be used for the data collection and review;
• Tentative number and category of respondents/key informants and stakeholders for meeting/ discussion/ visits/interview and their selection procedures.

Tentative work plan with timeframe:

• Detailed work plan and timeframe (Coordinator and a National consultant);
• Quality control mechanism;
• Data analysis and report preparation plan (for International and the National Consultant)
• Outline data/information analysis and report preparation plan.
• Any assumptions or expectations from the PRP