Emplois au PNUD - 52066- Administrative and Finance Assistant (Turkish Nati

Administrative and Finance Assistant (Turkish Nationals Only)

Lieu :

Istanbul, TURQUIE

Type de contrat :

Service Contract

Date de commencement :

Date limite de candidature :

15-Dec-14 (Minuit New York, États-Unis)

Niveau du poste :

SC-5

Durée du contrat initial

1 year initially

Langues requises :

Anglais

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

UNDP’s Regional Hub for Europe and the CIS is UNDP`s advisory hub for the Europe and CIS region (IRH) tasked with the responsibility to provide policy and programmatic support to UNDP´s development activities in the region.

The joint UNDP-UNEP PEI is a global programme that aims at improving the capacity of programme country governments and other stakeholders to integrate the environmental concerns of poor and vulnerable groups into policy, planning and implementation processes for poverty reduction, pro-poor growth and achievement of the MDGs, and future SDGs. Since 2014 it is supporting 26 countries in four regions, including ECIS.

PEI Regional Programme in Europe and the CIS (PEI ECIS) was launched in 2009. It supports country programmes and interventions in Kyrgyzstan, Tajikistan, Armenia, and as of the latter part of 2013 includes Albania. At this stage Regional PEI is implementing Phase II, continuing the two full-fledged programmes in Tajikistan and Kyrgyzstan and Technical Assistance (TA) projects in Albania and Armenia. IRH is responsible for the management of a Regional umbrella component of ECIS PEI as well as the backstopping and financial management of TA projects.

For the Kapuscinski Development Lectures project: the European Commission and UNDP have been jointly organizing the “Kapuscinski development lectures” series since 2009. The project includes a series of high-level lectures on development delivered by international experts and policy-makers at universities across the European Union. In 2009-2014 the European Commission, UNDP and partner universities organised over 50 Kapuscinski Development Lectures.

Devoirs et responsabilités

The UNDP IRH for Europe and CIS is looking for an Administrative and Finance Assistant who would support the Centre’s two projects: The Poverty – Environment Initiative (PEI) and the Kapuscinski Development Lectures (KPL). Under the guidance and supervision of the Project Managers of the two above-mentioned projects, the Administrative and Finance Assistant will be responsible for programmatic, financial, administrative and operational support to the PEI ECIS Regional Team (RT) and KPL, ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery.

Summary of Key Functions:

Implementation of operational strategies
Provision of administrative and logistical support
Provision of finance support
Support to knowledge building and knowledge sharing

The Administrative and Finance Assistant is expected to work in close collaboration with PEI implementing COs in the region as well as KPL project teams and various consultants. The position requires a high level of initiative and learning motivation.

Ensures implementation of operational strategies, focusing on achievement of the following results:

Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
Provision of inputs to preparation of results-oriented workplans.

Provides administrative and logistical support, focusing on achievement of the following results:

Maintenance of the projects’ office filling system, opening of new subject files as required and disposal of old files in accordance with respective policies.
Support in management of agreements with external contractors or grantees, including drafting agreements, liaising with contractors or grantees on administrative issues.
Administrative support to procurement processes.
Administrative support to HR processes.
Support to arrangement of travel, preparation of travel authorizations, support by processing requests for visas.
Administrative support to organization of conferences, workshops, study visits.
Preparation of routine correspondence, drafting of reports and meeting minutes.
Extracting, inputting, copying and filing data from various sources.

Provides finance support, focusing on achievement of the following results:

Contribution to preparation of projects’ budgets and financial reports.
Monitoring of project expenses and encumbrances and verification of data from Combine Delivery Reports.
Entries in Finance Module of the UNDP’s corporate management information system ATLAS for budgeting purposes, payments and other pertinent information.
Prepare all financial and administrative documents related to the project implementation in accordance with the UNDP rules and procedures, maintain projects’ expenditures and commitments shadow budgets.
Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments and other data for day-to-day transaction and reports.

Impact of Results

The key results have an impact on the execution of the project office administrative/logistical and financial services in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach strengthens the capacity of the project office in the provision of administrative/logistical/financial services.

Compétences

Operational Effectiveness

Ability to perform a variety of repetitive and routine tasks and duties related to general administration support Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, ATLAS, as required
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Ability to pay attention to detail

Managing Data

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports

Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction
Shows sound grasp of grammar, spelling and structure in the required language
Ensures correspondence, reports and documents comply with established UN standards
Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-Tasking

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Qualifications et expériences requises

Education:

Secondary education preferably supplemented by courses related to the area of assignment.

Experience:

At least 5 years of relevant administrative/finance support experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.

Language Requirements:

Fluency in English language
Russian language will be an asset

Qualified women and members of minorities are strongly encouraged to apply. UNDP is a non-smoking work environment.