Emplois au PNUD - 52448- Technical Specialist (Procurement & Supply Chain M

Technical Specialist (Procurement & Supply Chain Management)

Lieu :

Juba, SOUTH SUDAN

Type de contrat :

FTA International

Date de commencement :

Date limite de candidature :

15-Jan-15 (Minuit New York, États-Unis)

Niveau du poste :

P-3

Durée du contrat initial

One year

Langues requises :

Anglais

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

The Global Fund was created to finance a dramatic turn-around in the fight against AIDS, Tuberculosis and Malaria. These diseases kill over 6 million people each year, and the numbers are growing. The Global Fund attracts, manages and disburses additional resources through new public-private partnership that will make a sustainable and significant contribution to the reduction of infections, illness and death, thereby mitigating the impact caused by HIV/AIDS, tuberculosis and malaria in countries in need, and contributing to poverty reduction as part of the Millennium Development Goals (MDGs).

In South Sudan, the United Nations Development Program (UNDP) is a key partner to the Global Fund in the fight against AIDS, Tuberculosis and Malaria (GFATM) and is the United Nations (UN) agency assuming the role of Principal Recipient of GFATM grants in selected countries. In its role as Principal Recipient, UNDP is responsible for the financial and programmatic management of the GFATM grant as well as for the procurement of health and non-health products in this grant.

Since 2010 UNDP has signed and started the implementation of the GFATM Round 9 Health system Strengthening (HSS) Grant. One of the key activities under the grant is to strengthen the national pharmaceutical supply chain management system to ensure the safe and effective use of medicine for improved health standards. A review of the pharmaceutical sector reveals serious capacity gaps in medicine procurement, storage, and distribution in South Sudan. In view of the projected scale up of health services by the government of South Sudan, these gaps pose a major risk to the HIV, TB & Malaria Programme outcomes if additional technical, material and/or operational support is not provided to the Ministry of Health. In order to address some of the gaps, the HSS Project intends to recruit a Pharmaceutical Supply Chain Management Specialist to oversee and direct the UNDP supply chain management system, develop and monitor distribution plan and ensure timely and effective supply of health and non-health products to all distribution points. In addition, he/she will provide necessary capacity building support to strengthen the Ministry of Health Pharmaceutical Directorate to develop procedures and guidelines for the management of pharmaceutical supply chain, and to implement and optimize a distribution system plan.

Under the overall guidance and direct supervision of the UNDP Global Fund Coordinator and the Director General, Pharmaceutical Directorate, Ministry of Health, Government of Southern Sudan, the Technical Specialist (Procurement & Supply Chain Management) will be responsible for the following key tasks:

Devoirs et responsabilités

Summary of Key Functions:

Overall responsibility for quality assurance and management of the Juba Pharmaceutical Warehouse including providing capacity building support to the warehouse staff;
Support the development and implementation of a drug procurement, distribution, monitoring and coordination plan for South Sudan.

Distribution, Inventory Management, Quantification and Procurement:

Participate and provide technical support to the UNDP Procurement Unit in conducting quantification exercises and procurement of pharmaceutical products including supporting necessary follow up on procurement;
Provide UNDP with price list specifications for drugs, kits, and medical equipment to facilitate procurement and quantification processes;
Lead or assist the establishment of a drug quantification and procurement team for UNDP;
Engage with the MoH to develop and implement an effective coordination mechanism for Global Fund medicine supply-management linking Central Management Stores to specific States and Counties to facilitate timely distribution and delivery of medicine;
Support and promote the development of database systems at all levels of recipient health facilities and computerization of stock management and transaction records;
Work with the MoH to ensure development of realistic distribution schedules for timely transportation of medicines across various States and Counties of South Sudan;
Recommend and pursue measures to improve performance in procurement and supply chain management. He or she helps identify and apply innovative approaches and best practices to achieve supply chain management goals such as overall supply chain integrity and integration;
Collaborate with the MoH on exploring warehousing options, and technical plans for the expansion of the national stores network;
Engage with the MoH and UNDP on appropriate measures for managing expired/obsolete products;
Ensure that good quality of drugs and kits are available in a timely manner at the point of care including health facilities;
Ensure that providers and caregivers at health facilities are aware of available drugs, test kits and medical equipment;
Ensure the Global Fund warehouse has adequate stock level to supply all Global Fund drugs and kits to run the Programme;
Monitor the stock level at the health facility and warehouse;
Ensure all items are stored in optimal temperature and conditions;
Ensure expired drugs are properly disposed at the sites level.

Logistics Management Information System (LMIS):

Ensure the development of a Logistics Management Information System for ordering, delivery, receipt, stock level and inventory control including expiry tracking at all levels and for the UNDP Programme;
Work with the MoH Directorate of Pharmaceuticals to ensure mobilization of additional resources in support of pharmaceutical supply chain activities;
Develop the capacity for proper record keeping, data processing, reporting, and decision making thereby enabling the MoH and partners to better estimate their monthly, quarterly and annual requirements;
Provide support for computerization of logistics management at the central medical stores and state medical stores or other levels as established in the logistic system design;
Develop monthly and quarterly Supply Chain Management (SCM) reports to UNDP;
Maintain regular call to health facilities to evaluate health facility stock level;
Develop and upgrade R&R format;
Develop SCM facility Map;
Identify key supply chain bottlenecks and challenges for distribution of Global fund program health products and equipment and suggest solutions to overcome the challenges.

Monitoring:

Carry out routine field visits to monitor medicine storage facilities and accordingly advise the MoH Directorate of Pharmaceuticals on best practices to counter and address challenges faced;
Provide necessary planning and management of technical capacity building support to identify gaps and strategies to strengthen the supply chain management system;
streamline effective reporting system on the MoH pharmaceutical supply chain management at field levels and ensure the proper review of reports from States and Counties;
Participate in the partnership between the MoH Pharmaceutical Directorate and key stakeholders to address key gaps identified in pharmaceutical supply chain management;
Organize and lead field visits for SCM at sites with UNDP and Country Coordination Mechanism (CCM) team;
Using the agreed targets and performance measurement indicators for SCM, assess the implementation of the system in the health facilities and warehouse;
Ensure timely assembly, verification and reporting of pharmaceutical logistics information in conformance with MoH and GFATM requirements. She/he promotes communication and information sharing about pharmaceutical logistics with stakeholders in line with appropriate protocols/chain of communication;
Troubleshoot and provide additional support where weaknesses are identified.

Compétences

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards, as well as tact and diplomacy;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies:

Knowledge Management and Learning

Promotes knowledge management in UNDP and a learning environment in the office through leadership and personal example;
Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Builds strong relationship with states, counties, focuses on impact and results for the PR and responds positively to feedback;
Demonstrates strong oral and written communication skills;
Excellent interpersonal skills and demonstrated ability to interact professionally with different personalities;
Ability to handle multiple tasks simultaneously, set priorities, and work independently.

Teamwork

Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
Demonstrated ability to develop and maintain effective work relationships with counterparts.

Management and Leadership

Analyses complex problems systematically and efficiently;
Focuses on critical details while managing a broad perspective. Draws accurate conclusions and makes sound decisions;
Results Oriented: Uses initiative to deliver required outputs and planned results in accordance with time and budget targets;
Demonstrates high tolerance for change, complexity and unpredictability. Focuses on impact and results for the client and responds positively to feedback;
Demonstrates strong conflict resolution skills;
Handles confidential and politically sensitive issues in a responsible and mature manner;
Consistently approaches work with energy and a positive, constructive attitude. Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities.

Qualifications et expériences requises

Education:

An advanced degree (Masters or its equivalent) in Supply Chain management, Pharmacy, Public health, or other health related field;
A Bachelor’s degree in the same areas with 7 years of experience can be accepted in lieu of a Master’s degree.

Experience:

At least 5 years of progressive work experience in strengthening pharmaceutical management systems including logistics systems design, supply chain management, and logistics management information system;
Experience in providing technical assistance in a similar capacity in the context of South Sudan is an added advantage;
Experience working in partnership with programmes supported by international agencies such as WHO, World Bank, Global Fund and bilateral agencies such as USAID preferred;
Demonstrated ability to write sound technical reports;
Computer skills including m-Supply, spreadsheet, database, etc.

Language Requirements:

Excellent command of written and spoken English.

Other:

Ability and willingness to travel extensively in South Sudan.