Historique

The current project supports the Timorese National Police (PNTL) to deliver quality police services to the population of Timor-Leste following resumption of executive policing over the national territory, and UNMIT draw-down in 2012.  Capacity development support is aligned with the PNTL Strategic Plan 2014 – 2018 with a focus on strategic planning, information technology, human resources, procurement, finance, internal inspection and audit, and translation of central capacity to two pilot districts.

Under the guidance and direct supervision of the Senior Technical Advisor, the Programme Analyst is responsible for operational and management services of the UNDP PNTL project. The Programme Analyst analyzes political, security, and development trends affecting the Timor-Leste National Police (PNTL) and leads, monitoring and evaluation, and communication of project activities and results.

The Programme Analyst works in close collaboration with the project manager, technical advisors, country office operations team, communications unit, PNTL counterparts and donors ensuring successful project implementation.

Devoirs et responsabilités

Summary of Key Functions:

• Provision of project operational support services;
• Implementation and reporting of project monitoring and evaluation strategy;
• Communicating project results with donors and stakeholders.

Ensures provision of project operation support services focusing on achievement of the following results:

• Management of project procurement plan in accordance with UNDP procurement guidelines and financial rules and regulations
• Management of project recruitment plan in accordance with UNDP human resource policies and procedures

Ensures effective implementation and reporting of project monitoring and evaluation strategy to achieve the  following results:

• Effective application of Results Based Management tools, establishment of management targets and monitoring achievement of results;
• Design and formulation of project monitoring and evaluation strategy, ensuring alignment with the PNTL strategic plan and Country Programme Action Plan;
• Liaise with PNTL counterparts and technical advisors to ensure accurate and timely collation of data and reporting on progress.

Ensures project results are communicated with donors and stakeholders to achieve the  following results:

• Project communication strategy developed addressing reporting of project progress with PNTL, donors and stakeholders;
• Donor funding agreements concerning reporting of results are adhered to and project stakeholders are able to access timely and accurate information on project objectives and progress;
• Multimedia formats including UNDP web sites and social media platforms are fully utilized to communicate results in accordance with UNDP Communications tool kit;
• Liaise with PNTL counterparts and technical advisors to ensure accurate and timely collation of data and reporting on progress.

Impact of Results

The key results have an impact on the success of the project and the democratic governance results of the country programme. In particular, the key results have an impact on the design of the project annual work plan, programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

Compétences

Functional Competencies:    

Advocacy/Advancing A Policy-Oriented Agenda

Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.

Results-Based Programme Development and Management

Contributes into results through primary research and analysis

• Assesses project performance to identify success factors and incorporates best practices into project work;
• Researches linkages across programme activities to identify critical points of integration;
• Monitors specific stages of projects/programme implementation;
• Analyzes country situation to identify opportunities for project development;
• Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.

Building Strategic Partnerships

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches

Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations)

Providing inputs to resource mobilization strategies

• Analyzes information/databases on potential and actual donors;
• Develops a database of project profiles.  Identifies opportunities for project proposals for presentation to donors.

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
• Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise

Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals
Preparing information for global advocacy

• Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences;
• Identifies and takes advantage of opportunities for advocating for UNDP’s mandate.

Client Orientation

Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Anticipates client needs and addresses them promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making.

Qualifications et expériences requises

Education:

• Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field;
• Prince2 training and certification, RMG.

Experience:

• 2 years of relevant experience at the national or international level in providing operational support services, monitoring and evaluation, and communication of results;
• Experience in the usage of computers, multimedia, web based management systems.

Language Requirements:

• Fluency in English (both oral and written);
• Knowledge of Tetum or Portuguese is highly desirable.