Historique

UN-HABITAT’s Syria Programme focuses on the following areas: emergency shelter and housing, water, sanitation and hygiene (WASH), solid waste management, and urban information management, including City Profiles and Neighbourhood Profiles. UN-Habitat works closely with UN agencies, Governorates and local NGO partners to implementation its programmes at national, Governorate and municipal levels.

The United Nations Human Settlements Programme, UN-HABITAT, is the United Nations agency for cities and human settlements. UNHabitat’s humanitarian work is guided by its Strategic Policy on Human Settlements in Crisis and the agency is a member of the Inter-Agency Standing Committee (IASC).

Devoirs et responsabilités

Reporting to UN-Habitat Syria Chief Technical Advisor and to the Regional Office for Arab States Programme Management Officer (PMO), the incumbent will be responsible for the following:

Project Management Support

• Pro-actively facilitate the smooth implementation of the country projects while adhering to UN rules and regulations;
• Supervise office support staff, including distribution and review of work assignments, training, and inputs to performance evaluation;
• Prepare travel authorizations, making travel arrangements, calculating daily stipend and ticket costs as well general coordination of logistics;
• Serve as focal point for administrative coordination of project implementation activities including procurement of equipment and services, maintenance of inventories. Process all procurement requests from field and follow up with ROAS;
• Liaise, monitor and follow up with the support services of UNON and other relevant departments in regard to procurement and financial aspect of project activities;
• Maintain accurate records of financial status of recruitments, sub-contracts and payments and advice on delays/constraints faced in order to take corrective action;
• Prepare Agreements of Cooperation and amendments, MoUs and subcontracts for partners, i.e. iNGOs, NGOs and municipalities;
• Prepare packages for procurement and payments.

Financial Management

• Maintain and process all project relevant information in the Integrated Management System (IMIS) and UMOJA;
• Monitor and track budget and expenditures;
• Prepare budget revisions for Syria in liaison with the responsible PMO, and ensure necessary approval and entry in IMIS/UMOJA;
• Develop and maintain updated and computerized statistical and financial information on Syria to show status of finance, recruitment, subcontracts and equipment;
• Raise necessary obligation documents for contracts, travel.

General Administration

• Facilitate programme implementation through by ensuring field requests follow established rules, regulations & procedures;
• Oversee recruitment of national staff and consultants, including VA preparation, interview organization and reporting, preparation of recruitment request packages for personnel: staff, consultants, resource persons;
• Maintain records on all project personnel/national consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures;
• Monitor staff attendance (prepares monthly leave reports, attendance record cards) and passes information to the ROAS for monthly salary processing;
• Ensure files are properly maintained and secured.

Compétences

UN Core Values and Competencies

Professionalism:

• Knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting;
• Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units;
• Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc.
• Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations;
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations;
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work;

Communication:

• Speaks and writes clearly and effectively;
• Listens to others, correctly interprets messages from others and responds appropriately;
• Asks questions to clarify, and exhibits interest in having two-way communication;
• Tailors language, tone, style and format to match audience;
• Demonstrates openness in sharing information and keeping people informed;

Teamwork:

• Works collaboratively with colleagues to achieve organizational goals;
• Solicits input by genuinely valuing others’ ideas and expertise;
• Is willing to learn from others; places team agenda before personal agenda;
• Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
• Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:

• Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments;
• Adjusts priorities as required; allocates appropriate amount of time and resources for completing work;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and actions as necessary; uses time efficiently;

Accountability:

• Takes ownership of all responsibilities and honours commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
• Operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable;

Creativity:

• Actively seeks to improve programmes or services;
• Offers new and different options to solve problems or meet client needs;
• Promotes and persuades others to consider new ideas;
• Takes calculated risks on new and unusual ideas; thinks “outside the box”;
• Takes an interest in new ideas and new ways of doing things;
• Is not bound by current thinking or traditional approaches;

Client Orientation:

• Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view;
• Establishes and maintains productive partnerships with clients by gaining their trust and respect;
• Identifies clients’ needs and matches them to appropriate solutions;
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
• Keeps clients informed of progress or setbacks in projects;
• Meets timeline for delivery of products or services to client;

Commitment to Continuous Learning:

• Keeps abreast of new developments in own occupation/profession;
• Actively seeks to develop oneself professionally and personally;
• Contributes to the learning of colleagues and subordinates;
• Shows willingness to learn from others;
• Seeks feedback to learn and improve;

Technological Awareness:

• Keeps abreast of available technology;
• Understands applicability and limitation of technology to the work of the office;
• Actively seeks to apply technology to appropriate tasks;
• Shows willingness to learn new technology.

Qualifications et expériences requises

Education:

• High school diploma or equivalent;
• Training in project management, business administration and/or similar discipline;
• Training in events management, finance management, and procurement is desirable.

Experience:

• 7 years of experience in events management, project administration, procurement and/or related area;
• Knowledge of the United Nations financial rules and regulations. Familiarity with the Integrated Management Information System (IMIS) will be an asset.

Languages:

• English and French are the working languages of the United Nations Secretariat;
• For the post advertised, fluency in oral and written English and Arabic is must.