Emplois au PNUD - 56078- Temporary Programme Associate

Temporary Programme Associate - (Open to Kyrgyzstan Nationals only)

Lieu :

Bishkek, KIRGHIZISTAN

Type de contrat :

TA Local

Date de commencement :

15-Jun-2015

Date limite de candidature :

08-May-15 (Minuit New York, États-Unis)

Niveau du poste :

GS-6

Durée du contrat initial

Until the end of 2015

Langues requises :

Anglais Russe

Durée prévue de la mission :

Until the end of 2015 with possible extension for another year subject to funds availability

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

Under the overall guidance of the ARR(P) the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Devoirs et responsabilités

Summary of Key Functions:

Support to formulation of programme strategies and implementation of the Country Programme Action Plan;
Support to management of the CO programme;
Administrative support to the Programme Unit;
Support to resource mobilization;
Facilitation of knowledge building and knowledge sharing.

Support to formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

Cooperate with Public Advisory Unit in collection of implementation data, analysis and provision of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets;
Presentation of background information related to implementation process for formulation of country programme, project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

Participate in initiation of a project, presentation of the project to PAC, creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational close of a project;
Provide guidance on routine implementation of projects;
Presentation of information for audit of projects, supports implementation of audit recommendations. Follow up on audit recommendations;
Review and aggregate reports are regularly prepared on activities, outputs and outcomes. Support to preparation of donor reports in close coordination with programmes/projects managers.

Provides administrative support to the Programme Management Unit focusing on achievement of the following results:

Provide implementation support to programmes/projects at Country Office level, i.e. identify problems related to implementation, and contribute to finding solutions;
Do respective transactions in Atlas in accordance with profile assigned as per office Internal Control Framework (ICF);
Timely corrective actions on budget deficits, GLG transactions, match exceptions, unapproved vouchers;
Provide support to monitoring of projects;
Participate in physical verification of assets and inventory;
Participate in recruitment/procurement processes;
Facilitate projects closure.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile;
Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on programme;
Synthesis of lessons learnt and best practices in programme;
Sound contributions to knowledge networks and communities of practice.

Compétences

Functional competencies:

Advocacy/Advancing a Policy-Oriented Agenda

Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management

Provides information and documentation on specific stages of projects/programme implementation;
Provides background information to identify opportunities for project development and helps drafting proposals.

Building Strategic Partnerships

Analyzes general information and selects materials in support of partnership building initiatives;
Maintains databases of donor information;
Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches

Documents and tracks innovative strategies/best practices/new approaches;
Responds positively to new approaches.

Resource Mobilization (Field Duty Stations)

Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals

Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines.
Responds to client needs promptly

CORE COMPETENCIES:

Core competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Prince2 training and certification, RMG.

Qualifications et expériences requises

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

6 years of progressively responsible administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Russian;
knowledge of Kyrgyz is an asset.

Application:

Applications without UNDP Personal history form (P.11) will not be considered. Please download P.11 form from http://www.kg.undp.org/content/kyrgyzstan/en/home/operations/jobs/;
Please upload P.11 form instead of CV or group your documents into one single PDF file otherwise the system will not allow you to upload more than one document.