Emplois au PNUD - 57969- Re-advertisement

Re-advertisement - Procurement Specialist

Lieu :

Erbil, IRAQ

Type de contrat :

FTA International

Date de commencement :

Date limite de candidature :

18-Aug-15 (Minuit New York, États-Unis)

Niveau du poste :

P-3

Durée du contrat initial

One Year

Langues requises :

Anglais

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

Applicants who previously applied need not re-apply

Under the direct supervision of the Operations Manager of the Service Centre, the Procurement Specialist is responsible for the effective delivery of procurement services in order to obtain the best value for money for the UNDP Iraq service centre. The Procurement Specialist manages all project procurement, in particular the stabilization project procurement through the Funding Facility for Immediate Stabilization (FFIS, and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Specialist supervises and leads and train national staff of the Procurement Unit. The Procurement Specialist works in close collaboration with the Operations, Programme and project teams, UNDP HQs staff and Procurement Support Office in Copenhagen, if applicable, to successfully deliver procurement services. The Stabilization project and the Iraq Crisis Response Program (ICRRP) are currently the projects with the largest procurement volume. The Procurement specialist will focus specifically on timely procurement processes for this project.

Devoirs et responsabilités

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) for Procurement, control of the workflows for procurement in the Service Centre;
Elaboration and implementation of cost saving and reduction strategies;
Ensure the office full compliance in asset management processes in coordination with the asset management focal points;
Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

Ensures efficient management of procurement processes for priority projects (Stabilization and ICRRP among others) focusing on achievement of the following results:

Timely and proper preparation of procurement plans for the projects, establishment of the deadlines and monitoring of their implementation;
Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation;
Establishment and implementation of proper monitoring system and control of procurement processes;
Preparation and Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
Management of procurement contracts and, upon delegation of responsibility, performance of the functions of a Buyer in Atlas for Purchase orders approval;
Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;
Ensures timely delivery of procurement processes for the stabilization and ICRRP projects, which constitute the bulk of the procurement requests.

Ensures elaboration, introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms;
Management of the e-procurement system.

Ensures facilitation of knowledge building and training of Procurement staff in the service centre and possibly for Iraqi counterparts focusing on achievement of the following results:

Organization of procurement training for the operations/ projects staff who are involved in the Service centre or others, as required;
Synthesis of lessons learned and best practices in Procurement;
Sound contributions to knowledge networks and communities of practice.

Compétences

Functional Competencies:

Client Orientation:

Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective;
Keeps the client informed of problems or delays in the provision of services;
Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively;
Solicits feedback on service provision and quality.

Building Strategic Partnerships:

Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments;
Takes responsibility for achieving agreed outputs within set deadlines and strives until successful outputs are achieved.

Promoting Organizational Learning and Knowledge Sharing:

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Identifies new approaches and strategies that promote the use of tools and mechanisms;
Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.

Job Knowledge/Technical Expertise:

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
Serves as internal consultant in the area of expertise and shares knowledge with staff;
Continues to seeks new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:

Provides counseling and coaching to colleagues who are dealing with change Assists in the development of policies, communications, and change strategies;
Performs appropriate work analysis and assists in redesign to establish clear standards for implementation.

Design and Implementation of Management Systems:

Makes recommendations regarding design or operation of systems or programmes within organizational units;
Identifies and recommends remedial measures to address problems in systems design or implementation.

Promoting Accountability and Results-Based Management:

Provides inputs to the development of organizational standards for accountability and results-based management.

Core Competencies:

Promoting ethics and integrity, creating organizational precedents;
Building support and political acumen;
Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication;
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of UNDP & setting standards;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning;
Fair and transparent decision making; calculated risk-taking.

Qualifications et expériences requises

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field.

Experience:

5 years of relevant experience at the national or international level in procurement management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems. CIPS II and III certification is required. Experience in Crisis country is a tremendous asset.

Language:

Fluency in English, knowledge of Arabic would be a plus.