Historique

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Zimbabwe is a participating UN organization in the Joint Programme for Gender Equality (JPGE), as well as the Administrative Agent of the programme. Under the overall guidance and direction of the supervisor, the Programme Assistant supports the effective delivery of the JPGE by entering and managing data and supporting programme implementation consistent with UN Women rules and regulations.

The Programme Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women’s HQs as required for resolving finance-related issues and exchange of information.

Devoirs et responsabilités

Supports formulation of programme strategies and implementation of the Country Office Annual Work Plan focusing on achievement of the following results:

• Presentation of background information for formulation of country office strategic note, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the JPGE focusing on the achievement of the  following results:

• Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
• Provision of guidance to the executing agencies on routine implementation of projects;
• Presentation of information for audit of projects, supports implementation of audit recommendations.

Provides administrative support to the Programme Unit  focusing on achievement of the following  results:

• Review of programme Financial Reports; preparation of non-PO vouchers for the JPGE;
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
• Making budget check for requisitions, POs and vouchers.

Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile;
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice.

Compétences

Core Values/ Guiding Principles

Integrity:

• Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

• Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

• Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
• Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

• Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

• Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

• Take charge of self-development and take initiative.

Work in teams:

• Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

• Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

• Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

• Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

• Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

• Demonstrate informed and transparent decision making.

Functional  Competencies:

• Proven ability to provide information and documentation on specific stages of projects/programme implementation;
• Analyzes general information and selects materials in support of partnership building initiatives;
• Knowledge of Results-Based Programme Development and Management;
• Ability to maintain information/databases of project files to ensure institutional memory and adherence to rules and regulations;
• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Establishes, builds and sustains effective relationships within the work unit;
• Demonstrates good knowledge of information technology and applies it in work assignments.

Qualifications et expériences requises

Education:    

• Secondary Education preferably with specialized certification in Accounting and Finance.
• University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience: 

• 5 years of relevant administrative or programme experience is required at the national or international level;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages;
• Experience in handling of web based management systems;
• Previous experience with the UN would be an advantage.

Language:  

• Proficiency in written and spoken English and familiarity of local language.