Emplois au PNUD - 60054- Administrative and Logistics Consultant

Administrative and Logistics Consultant

Lieu :

Amman, JORDANIE

Type de contrat :

Individual Contract

Date de commencement :

01-Oct-2015

Date limite de candidature :

21-Sep-15 (Minuit New York, États-Unis)

Niveau du poste :

National Consultant

Durée du contrat initial

5 months up to 15 February 2016

Langues requises :

Arabe Anglais

Durée prévue de la mission :

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

The Global Programme for Electoral Cycle Support (GPECS), UNDP’s most important vehicle contributing to the formulation and implementation of electoral policy, consists of country, regional, global and gender components that sustainably support policy development, knowledge management and programme support and that use a process-driven approach rather than an event-driven one. GPECS has also innovated in new areas of demand, including on developing electoral indicators, media and elections, and youth participation. The overall goal to which GPECS contributes is towards deepening democracy and accelerating human development. In contributing to this larger and longer-term goal, GPECS focuses on the intermediate UNDP Strategic Plan outcome of electoral laws, processes and institutions strengthen inclusive participation and professional electoral administration.

In the Arab region, GPECS provides global and regional technical assistance to work closely with electoral authorities, civil society organizations, media groups, regional institutions, and international organizations supporting democracy initiatives. This support enhances regional cooperation on broader issues of electoral democracy, increase regional knowledge and know-how on electoral issues, enhance capacities of regional stakeholders around issues of civic engagement and political participation, and promote policies and strategies for a greater and more effective role by women and youth in the transformational process.

The GPECS Arab regional component, supported through a US$7 million contribution agreement with SIDA, works towards building coherence in electoral support in the region through dialogue, partnership and initiatives that reinforce the participation of youth and women in political and civic life and national efforts to enhance capacity of electoral authorities to play their role in the professional, transparent, and credible administration of elections. The programme also provides technical support to countries across the Arab states on thematic issues of electoral governance and participation.

The Arab regional programme is seeking an Admin and Logistics Consultant to support the implementation of key upcoming activities.

Devoirs et responsabilités

Under the direct supervision of the Regional Electoral Policy Specialist and in coordination with the project’s administrative staff, the consultant is expected to carry out the following duties:

Support in the organization of regional meetings, seminars, workshops, and conferences;
Preparation and coordination of DSA, travel agencies, and other administrative tasks linked to regional events;
Coordination of travel arrangements and all travel related documents and procedures;
Support procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;
Coordinate with operational team of the regional hub on protocol matters, procurement, visas, travel and other administrative matters;
Briefing/debriefing of staff members and consultants on issues relating to area of work;
Support daily admin and logistics needs of the project.

Compétences

Functional Competencies:

Planning and Organizing:

Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning;
Monitors and adjusts plans and actions as necessary.

Communication:

Excellent drafting ability and communication skills, both oral and written;
Ability to defend and explain difficult issues with respect to key decisions and positions to staff, senior officials and members of intergovernmental bodies;
Speaks and writes clearly and effectively;
Demonstrates openness in sharing information and keeping people informed.

Client Orientation:

Considers all those to whom services are provided to be ‘clients’ and seeks to see things from clients’ point of view;
Monitors ongoing developments inside and outside the clients informed of progress or setbacks in projects;
Meets timeline for delivery of products or services to client.

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism;
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Qualifications et expériences requises

Education:

University degree in business administration, public administration, finance, economics or any related field.

Experience:

A minimum of seven years of progressively responsible experience in administration and logistics;
Experience in planning and organizing meetings and workshops;
Previous experience working with UNDP considered an asset;
Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, PowerPoint or equivalent, Internet and modern social media tools.

Language:

Excellent drafting ability and communication skills, oral and written in both English and Arabic.

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Technical Proposal;
Explaining why they are the most suitable for the work.
Financial proposal;
Personal CV including past experience in similar projects and at least 3 references.

Lump sum contracts

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract).

Payments are based upon completion and acceptance of output, i.e. upon delivery and acceptance of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should include a breakdown of this lump sum.

Cumulative analysis

The award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) Responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
Technical Criteria weight; [70%];
Financial Criteria weight; [30%].

Only candidates obtaining a minimum of 60 points would be considered for the Financial Evaluation.