Historique
UNDP has substantially re-conceptualized its delivery capacity to support through a single, unified policy bureau, the Bureau for Policy and Programme Support (BPPS). The Bureau brings together UNDP’s policy work across all regions and all levels, and ensures that risk awareness and crisis prevention and recovery are fully integrated into its development work. The Policy and Programme Support function cuts-across four substantive groups in the organogram, with each of the above sub-functions incorporated adequately within each group. Within the Climate Change and Disaster Risk Reduction Team (CDT) the following indicative development topics are covered:
- DRR: Disaster risk reduction and recovery (preparedness and post recovery), post disaster needs assessments, capacities of disaster management.
- Energy: De-risking renewables’ investment, access for all to energy, energy efficiency.
- Climate change: Climate strategies (including on adaptation, mitigation, financing, geo-physical disaster, capacity strengthening), Low Emission Climate Resilience Development
strategy (LECRDS).
The Disaster Recovery Team operates as a sub-unit under the CDT of the BPPS, with the responsibility for providing management support and technical advice to UNDP country offices and Regional Bureaux in the development of recovery strategies, programmes and projects in support of national recovery. Some of the key functions in the post disaster recovery context include the following:
- Developing UNDP’s strategy for engagement in post disaster recovery;
- Implementing the PDNA capacity building strategy in alliance with development partners;
- Coordinating and participating in PDNAs on behalf of the UN system;
- Working with national government and partners to draft post disaster recovery frameworks;
- Providing technical advice and support to set up institutional and governance arrangements for recovery (ex-ante and ex post);
The Post Disaster Needs Assessment roll out Project is part of a joint effort between the WB, the EU and the UNDG, to develop a common methodology and approach that helps countries and the international community to count on a harmonized procedure to undertake recovery planning and through a comprehensive people’s centered approach.
In 2008, the European Union (EU), the World Bank and the United Nations (UN) signed a joint declaration committing themselves to collaborate and develop a common approach to post-disaster needs assessment and recovery planning, including the "development of toolkits and staff training" to enhance institutional capacities for these processes. Ultimately, by enhancing countries' capacity in PDNAs and recovery planning, countries would be enabled to take ownership of their post-disaster assessments and to take informed decisions and choices in the formulation of the recovery frameworks so that these include the comprehensive needs (social, economic, human) of the country and result in a people-centered resilient recovery.
Output 4 of the project comprises a communication strategy for the PDNA, aimed at increasing awareness among National Governments and other stakeholders on the process for requesting and conducting PDNAs.
UNDP has been using a training package and has conducted more than 10 workshops addressing different audiences and contexts, in that same period. UNDP and partners have also conducted several actual PDNAs on the ground in multiple countries, including Nepal and the Philippines.
Based on this experience, the consultant is expected to a) consolidate a lessons learned document; b) review and revamp existing templates used for the training, including the presentations, handouts, agendas, logistics notes, etc.; and c) design a suite of promotional materials addressed to different audiences, featuring different aspects of the PDNA process and methodology.
The design of the templates, brochures and other materials related to the PDNA needs to be aligned and directly linked to the published PDNA Volume A and B, as the entire package needs to be consistent in its presentation.
In addition to the PDNA, the recovery team has developed a complementary methodology to raise awareness and promote concrete action by governments in the pre-disaster setting. The Pre Disaster Recovery Planning tool, PRE-DRP, needs also to be revised in order to make it more user friendly, making sure key messages are clearly passed to end users.
It is the aim of this consultancy to help capture and convey key aspects of the methodologies and processes involved in the entire spectrum of recovery. At the same time we expect to enhance the mechanisms by which we communicate and report the advances of pre disaster recovery planning, early recovery and post disaster needs assessment.
Devoirs et responsabilités
Under the overall supervision of the Recovery Advisor and with the guidance of the Recovery Specialist, the IRP project Manager, and the CDT Communications and Advocacy Coordinator, the communications consultant will develop a communications strategy for the PDNA roll-out. This will include the necessary materials with key messages on the PDNA, along with the design and dissemination mechanism through different means and sources
Key tasks for the consultancy are listed below:
Corporate Communications
- Design a communications strategy for the PRE-DRP and PDNA Project, in line with visibility guidelines of UNDP and donor organizations and partners;
- Review existing training packages and other PDNA and PRE-DRP documents; propose recommendations to ensure a common identity for all, including the review of the language used, to assure clear and direct messages;
- Develop a suite of short brochures to address specific elements of the PDNA and the PRE-DRP concept and methodology, addressed to different audiences, for example: protocols to request a PDNA, highlight the benefits of a PDNA, summary of the PDNA methodology, summary of the PRE-DRP approach, etc.;
- Prepare case studies based on lessons learned document from PDNAs and
- Design the template and support the preparation of the annual report of the PDNA roll-out project and the PRE-DRP initiatives, in close collaboration with the members of the team.
Website and Social Media (architecture and content development)
- Prepare social media outreach regarding these tools and components, in conjunction with the CDT communications team and BERA; and
- Contribute content to the UNDP CDT communications team, as needed.
Content development and Editing
- Edit communication materials prepared by the recovery team as needed.
General Duties
- Update visibility products as needed based on changing logos, donor support, corporate messaging.
Other Duties
- Perform other related duties as requested by the recovery team.
Key deliverables will include the following
Issue:
The post disaster needs assessments and the recovery processes are complex and require a strategy to inform potential users of the availability of tools, methods and procedures useful to address such situations.
Action Deliverables:
- A proposed communication strategy indicating key stakeholders that need to be targeted to inform about the PDNA methodology and available tools, its benefits, challenges, the means needed to convey the message, the type of message, etc. including the use of electronic means and other social media outreach materials
Issue:
A harmonized methodology jointly developed by the WB, the EU and the UNDG to conduct post disaster needs assessments is available and needs to be communicated to end users. A suit of promotional materials addressed to different audiences, featuring different aspects of the PDNA process and methodology.
Action Deliverables:
- A brochure addressed to a broad audience, including Government Officials, International Partners and the Civil Society on the PDNA methodology and approach.
- A four pager brief on the essentials of the PDNA based on Vol. A, comprising the methodology, and Vol. B regarding the sectorial approach.
- A revised checklist for Resident Coordinators on the PDNA protocols, roles and responsibilities and expected outcomes.
- A fast facts for the PDNA
Issue:
There is a PDNA training package that has been used in a number of workshops and contexts that needs to be revised for clarity and engagement from trainees.
Action Deliverables:
- A set of recommendations based on the review of existing templates used for the training, including the presentations, handouts, agendas, logistics notes, among others.
Issue:
UNDP and partners have conducted several actual PDNAs on the ground in multiple countries. It is important to share these experiences and learn from past recovery assessments and recovery processe
Action Deliverables:
- Prepare five case studies of 2 page each on lessons from PDNAs conducted in different countries, located in different regions, and addressing different hazards. Case studies should discuss a) the process, b) the results, c) the implementation highlights, and d) bottle necks found and its solutions.
Issue:
A complementary methodology for the pre-disaster setting is also available. The Pre Disaster Recovery Planning tool, PRE-DRP, needs to be revised to make it more user friendly, with key messages are clearly passed to end users
Action Deliverables:
- A set of recommendations to improve the messages and presentations on Pre Disaster Recovery Planning from the communications viewpoint based on the review of existing presentations.
- A brochure for the PRE-DRP.
Issue:
The PDNA is promoted via websites from partners and the UN System. Often times, these websites do not feature existing tools in an attractive and prominent manner
Action Deliverables:
- Review the existing websites and PDNA workspaces provided by partners, for example the International Recovery Platform web site, the GFDRR website from the World Bank and other mechanisms from the UN System and recommend the design a webpage for an improved PDNA workspace (architecture and content).
Issue:
The PDNA roll out project and the PRE DRP initiative in Africa has the support of different donors, for example the EU, the Governments of Japan and Luxemburg that require bi-annual reporting.
Action Deliverables:
- Preparation and dissemination of a final report of the PDNA roll out project.
- Preparation and dissemination of progress reports for the PRE-DRP application in 5 countries in Africa.
Institutional Arrangements
- The Consultant will work from the BPPS office in New York City. S/he will report directly to, and will seek approval of outputs from the Recovery Advisor, and will work closely with the members of the recovery team as needed.
- S/he will work closely with the CC/DRR Communications Coordinator. If needed, s/he will also liaise with national teams/governments and UNDP country office counterparts in partner countries through the recovery team members based in HQ.
- The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment.
- The Consultant will be responsible for providing her/his own laptop.
- Payments will be made upon submission of a detailed time sheet and certification of payment form, and approval and confirmation by the Recovery Advisor and/or the IRP Project Manager on days worked and report on outputs delivered.
Travel
- No travel is expected for the consultant in any case, should there be a need for travel, all mission-related travel expenses will be supported by the project travel fund and will be arranged for by UNDP in accordance with UNDP entitlements and travel policy. Costs for mission travel should not be included in financial proposal.
- Any necessary missions must be approved by the Recovery Advisor. The Basic Security in the Field II and Advanced Security in the Field courses must be successfully completed prior to commencement of travel.
- Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain countries, as designated by the UN Medical Director.
- Consultants are required to comply with the UN security directives set forth under https://dss.un.org/dssweb/.
- Travel and relocation expenses to join the duty station in New York should be included in the financial proposal, if applicable.
Compétences
Core Competencies:
- Excellent communications and networking skills;
- Ability to work effectively as part of a team;
- Strong interpersonal and negotiating skills;
- Ability to work in a multicultural environment; and
- Sound judgment and discretion.
Functional Competencies:
Job Knowledge/Technical Expertise
- Communicates effectively in writing to a varied and broad audience in a simple and concise manner;
- Understands basic disaster related matters, especially in the post disaster context.
- Has demonstrable knowledge in the fundamental concepts of effective communication and visibility campaigns;
- Has general familiarity of DRR and recovery processes;
- Has applicable experience developing visibility products that communication complex dynamics in a compelling and digestible format.
Management and Leadership
- Demonstrates strong oral and written communication skills;
- Focuses on impact and results for the client and responds positively to feedback;
- Leads teams effectively and shows conflict resolution skills;
- Consistently approaches work with energy and a positive, constructive attitude;
- Builds strong relationships with clients and external actors;
- Remains calm, in control, and composed even under pressure;
- Demonstrates openness to change and ability to manage complexities;
- Communicates effectively with staff at all levels of the organization;
- Acts with tact and diplomacy;
- Proves outgoing and comfortable in handling external relations at all levels;
- Demonstrates compelling communication skills and cross-cultural effectiveness.
Qualifications et expériences requises
Required Skills and Experience
Education:
- Master’s degree in communications, journalism or other closely related field.
Experience:
- At least 5 years professional experience in the field of communications or journalism, experience with designing brochures and visual materials (infographics) is an added asset;
- Proven expertise in developing and implementing communication strategies at the institutional/national level as a minimum, but preferably with a global or regional scope;
- Previous experience working on communications and outreach that relate to sustainable development, environmental and/or disaster risk reduction and recovery;
- Demonstrated experience developing, editing and overseeing layout of publications and content management for websites and social media;
- Previous experience determining and analyzing lessons learned;
- Demonstrates experience in bilateral and/or multilateral negotiations, and negotiating and training / facilitation skills;
- Experience living and working in developing countries, particularly in the environment and/or international development fields, is a strong asset.
- Experience and proven network with the international media;
- Previous work experience with UNDP or a related organization and familiarity with their brand identity requirements.
Languages:
- English is the working language for this assignment; therefore, excellent oral and written communications and presentation skills in English are required;
- Knowledge of Spanish and/or French is a strong asset.
Scope of Price Proposal and Schedule of Payments:
The price offer should indicate a total lump sum amount, based on an all-inclusive daily processional fee in US dollars. The payments will be linked to deliverables. This contract price is fixed regardless of changes in the cost of components. The lump sum amount must be all-inclusive, indicating:
- Consultancy daily rate fees.
Recommended Presentation of Offer:
The application is a two-step process. Failing to comply with the submission process may result in disqualifying the applications:
Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP Job Shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):
- CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc ).
- Brief description of why the individual considers him/herself as the most suitable for the assignment, including links to similar type communications/visibility products or strategies.
- At least two writing samples should be submitted.
Step 2: Submission of Financial Proposal
Applicants are instructed to submit their financial proposals in US Dollars for this consultancy to bpps.procurement@undp.org, using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_id=45780. The proposals should be sent via email with the following subject heading: “Financial Proposal for the Recovery Consultant – Communications Expert" by the deadline for this vacancy. Proposals to be received after the deadline may be rejected. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal should be all-inclusive and include a breakdown. The term ‘all-inclusive’ implies that all costs (professional fees, non-mission travel related expenses, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal.
Criteria for Selection of the Best Offer:
Combined Scoring method – where the qualifications and methodology will be weighted a max of 70%, and combined with the price offer which will be weighted a max of 30%.
Method: Cumulative analysis method will be used to evaluate proposals.
When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
- Responsive/compliant/acceptable; and
- Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight: 70%.
Financial Criteria weight: 30%.
Only candidates obtaining a minimum of 49 (70%) points on technical part will be considered for the Financial Evaluation.
Criteria for technical evaluation (70 points maximum):
- At least 5 years professional experience in the field of communications or journalism, experience with website architecture and graphic design is an added asset (Max: 10 points);
- Proven expertise in developing and implementing communication strategies at the institutional/national level as a minimum, but preferably with a global or regional scope (Max: 10 points);
- Previous experience working on communications and outreach that relate to sustainable development, environmental and/or disaster risk reduction and recovery (Max: 10 points);
- Demonstrated experience developing, editing and overseeing layout of publications and content management for websites and social media (Max: 10 points);
- Previous experience determining and analyzing lessons learned (Max: 5 points);
- Experience living and working in developing countries, particularly in the environment and/or international development fields, is a strong asset (5 points).
- Experience and proven network with the international media (Max: 5 points);
- Previous work experience with UNDP or a related organization and familiarity with their brand identity requirements (Max: 5 points).
- Knowledge of Spanish and/or French is a strong asset (Max: 10 points).
Criteria for financial evaluation (30 points maximum):
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p=points for the financial proposal being evaluated
y=maximum number of points for the financial proposal
µ=price of the lowest priced proposal
z = price of the proposal being evaluated
The award of contract will be made to the individual consultant who receives the highest combined score out of the weighted technical and financial criteria as specified above.
GENERAL TERMS AND CONDITIONS_ INDIVIDUAL CONSULTANT (IC)