Jobs - 61730- Administrative Associate

Administrative Associate

Lieu :

Guatemala, GUATEMALA

Type de contrat :

FTA Local

Date de commencement :

01-Feb-2016

Date limite de candidature :

30-Nov-15 (Minuit New York, États-Unis)

Niveau du poste :

GS-6

Durée du contrat initial

1 year with extention possibility

Langues requises :

Anglais Espagnol

Durée prévue de la mission :

1 year with extention possibility

Le PNUD s’engage à recruter un personnel divers en termes de genre, de nationalité et de culture. Nous encourageons de même les personnes issues des minorités ethniques, des communautés autochtones ou handicapées à postuler. Toutes les candidatures seront traitées dans la plus stricte confidentialité. Le PNUD ne tolère pas l’exploitation et / ou les atteintes sexuelles, ni aucune forme de harcèlement, y compris le harcèlement sexuel, et / ou toutes formes de discrimination. Tous/tes les candidats/tes selectectionnes /ées devront ainsi se soumettre à de rigoureuses vérifications relatives aux références fournies ainsi qu’à leurs antécédents.

Historique

Organizational Location

The Administrative Associate is located in Country Offices (CO) and reports to the Operations Manager.

Job Purpose

The Adminsitrative Associate delivers quality services in HR and administration to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he supervises clerical and support staff.

Work Relations

The Administrative Associate suprevises adminsitrative and clerical staff at the CO. Internal contacts include the CO's adminstrative management team, and the CO's programme/ technical team.

Devoirs et responsabilités

Major Activities/ Expected Results

Adapts processes and procedures, anticipates and manages operational requirements of programme/ project input under national execution in terms of personnel, sub-contracts, equipment, fellowships, study tours, and other programme and project-related events to facilitate programme/ project delivery;
Manages recuitment and selection process applying best practice HR tools and mechanisms, advises and briefs managers and project personnel on different types of contractual modalities, coordinates the performance appraisal process and advises on perfomance issue;
Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cos-effective manner, recommends procurement decisions. Contributes to the smooth running of the ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records;
Reviews and prepares material for common sustem activities relating to common services and premises, cost recovery, privileges and immunities, entitlement and salary surveys, security, etc.

Compétences

Required Competencies

Core Competencies:

Values/Guiding Principles

Integrity;
Commitment to the Organization and its Mandate;
Cultural Sensitivity;
Valuing Diversity.

Personal Leadship and Effectiveness

Analytical and Strategic Thinking;
Results Orientation/ Commitment to Excellence;
Appropiate and Transparent Decision-Making;
Knowledge Sharing Continuous Learning.

Developing

Developing people/ Coaching and Mentoring;
Performance Management;
Fostering Innovation and Empowerment.

Building and Managing Relationships

Working in teams;
Communicating Information and Ideas;
Self-Management/ Emotional Intelligence;
Conflict Management/ Negotiating & Resolving Disagreements;

Functional Competencies:

Bussiness acumen

Applies the results of analysis and sound business judgment to make timely decisions by analyzing the enviorment, and identifying issues, opportunities, and risk factors;
Actively keeps up-to-date with best business practices and provides quality control over projections.

Implementing management systems

Leads implementation of corporate management systems and designs appropiate sustems and applications in support of UNFPA's programme and adminsitrative operations by researching best practices, refining and enhancing existing systems and identifying and recommendingy remedial measures to address problems.

Client orientation

Contributes to positive outcomes for the client, anticipating and addressing his/her needs and concerns;
Uses discretion and flexibility in interpreting rules to met client needs and seeks feedback on service provision;
Creates an enabling environment for a smooth relationship between client and service provider.

Other Desirable Skills:

Proficiency in current office software applications, good basic knowledge of finances and mastery of a series of financial and spreadsheet software.

Qualifications et expériences requises

Education:

Completed secondary Level Education required;
University degree desirable.

Knowledge and Experience:

6 years of relevant experience in administration, finance or office management;
Proficiency in current office software applications and corporate IT systems.

Language:

Fluency Spanish is required;
Working knowledge in English will be required.

Process to apply:

Press “Apply Now”;
Complete the requested information in each blank;
When you finish, press “Submit Application”;
The system will open other page to attach a file. In “Attach CV”, you should attach your P11 Form (available in http://www.gt.undp.org/content/guatemala/es/home/operations/jobs/ That form should be completed and signed.

Important:

You should attach your P11 form.Do not attach your CV;
If the P11 form is incomplete and/or not signed, your application could not be considered and processed.